Project Information

Bid Title

ADPI RFP Respite 2026 - 2027

Issuing Agency

Southern Mississippi Planning & Development District (SMPDD)

Location

Mississippi

Published Date

Jun 10, 2026

Closing Date

Jun 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

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ADPI RFP Respite 2026 - 2027

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SOUTHERN MISSISSIPPI PLANNING AND

DEVELOPMENT DISTRICT

REQUEST FOR PROPOSAL

FOR

Respite

July 1, 2026 – June 30, 2027

INDEX

Programmatic Requirements

Special Requirements

Match Requirements

General Information

Proposal Deadlines

Financial, Program and Administrative Reports

Submission of the Proposal

Terms and Conditions

Renewal Provisions

Proposal Package Requirements

Proposal Evaluation Criteria and Rating Sheet

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This project is supported by the Administration for Community Living (ACL), U.S. Department of

Health and Human Services (HHS) as part of a financial assistance award totaling $1,333,334.00

with 75% funded by ACL/HHS and $333,334.00 (25%) funded by non-government sources. The

contents are those of the author(s) and do not necessarily represent the official views of, nor an

endorsement, by ACL/HHS, or the U.S. Government.

Programmatic Requirements:

Respite services are to be provided to Mississippians on whom a mini cognition assessment will be

performed, indicated as Attachment I. A consumer information form, indicated as Attachment H,

will be completed as well. Providers will screen clients and maintain the waiting list.

The geographic areas wherein these respite services may be provided are all the counties within the

Southern Mississippi Area Agency on Aging service area. This includes the following counties:

Covington, Forrest, George, Greene, Hancock, Harrison, Jackson, Jefferson Davis, Jones, Lamar,

Marion, Pearl River, Perry, Stone and Wayne.

Respite services must be provided in the home of the client.

Respite service is the providing of temporary relief time for the regular or primary caregiver (spouse,

child, relative) of persons living with Alzheimer’s disease and related dementias (ADRD) that

requires constant in-home care. The client is the caregiver.

The primary objectives of the respite service are as follows:

- To prevent, delay, or avoid premature or unnecessary institutionalization.

- To prevent abuse.

- To prevent or reduce physical and emotional stress on the family.

- To give the primary caregiver some much needed personal time from the caregiver’s role.

- To prevent caregiver’s burnout.

- To give the caregiver an interval of rest from the burden of constant care giving.

Special Requirements:

Respite services must be provided in compliance with the Quality Assurance Standards, which is

indicated as Attachment B to this proposal package.

Match Requirements:

The percent of non-federal match required on the federal funds that will be used to pay for services

is 25%. This match is to be provided by the proposer. The match may be in the form of cash

from local resources (non-federal) such as funds from cities and counties or from funds earned by

the proposer. In-kind match may also be used to meet the match requirement. In-kind match is

derived from donated expenditures that if the items were not available at any cost, expenses would

have to be paid in order to provide the service. For example, if volunteers are available for the

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homemaker service, the fair labor market value of volunteer time or if building space is donated to

house the homemaker staff, the fair rental value of the donated building space can be used as match

on the homemaker service funds. A match is not required on client contributions/program income,

which is addressed below.

Services must be targeted to any ADRD clients to include those with IDD/ADRD. As clients are

referred for services and eligibility is determined, a waiting list must be maintained to ensure that the

highest priority client is placed at the top of the waiting list.

Clients cannot be charged for services. However, each client must be afforded an opportunity to

contribute to the cost of the service and the amount contributed must be kept confidential. Proposers

must include a minimum of 1% of the total budget as program income. Client contributions must be

safeguarded in compliance with the Program Income Policy, which is indicated as Attachment C to

this proposal package. Also, client contributions must be used to expand the service for which the

contribution was made and must be expended first, prior to expenditure of Federal and/or State or

Local funds.

Amount of funds allocated to this service for a twelve-month period:

Federal $106,200 Match $35,400

Funding for services will depend upon availability of approved Federal funds.

General Information:

The name, address and telephone number for the person to contact regarding this proposal package

is as follows:

Thania Coyne

Southern Mississippi Planning and Development District

10441 Corporate Drive, Suite 1

Gulfport, MS 39503

Telephone Number (228) 314-1479

Email tcoyne@smpdd.com

All expenditures required to provide these services in compliance with the Quality Assurance

Standard will be allowed. All expenditures must be reasonable and necessary to provide the service

wherein the expense is budgeted and must be incurred in compliance with applicable Federal and/or

State regulations governing the expenditure of these funds. All expenditures required to provide

these services must be indicated in the budget, which is addressed below. The applicable Executive

Orders, Federal Regulations, and Office of Management and Budget (OMB Circulars) must be

adhered to.

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Contracts for respite services will be based upon performance with a cost per unit of service.

The method of payment for respite services will be a fixed-price per unit of service basis pending

availability of funds. Payments will be made monthly upon receipt of the monthly reporting

worksheet as outlined in the core contract model which is indicated as Attachment D to this proposal

package.

Contracts for respite services will be awarded based upon performance and unit cost.

Proposal Deadlines:

Notice of intent to submit a proposal must be received by SMPDD no later than June 15, 2026.

SMPDD will offer private RFP training sessions to allow new and current contractors to have the

opportunity to ask questions and be informed on what is required in the different sections of the

RFP to ensure that SMPDD is receiving qualified proposals. Both new and current contractors

are highly encouraged to contact and schedule a session with Jackie Dedeaux, ADP Program

Manger. Ms. Dedeaux can be reached at 228-868-2311 or via email at jdedeaux@smpdd.com

The proposal must be received no later than June 26, 2026 by 5:00 p.m. to be considered for

funding. If mailing proposals, time for delivery must be allowed and proposals must be mailed with

return receipt requested. If delivering proposals, retain the receipt issued by the AAA staff member.

Proposals will be opened on June 29, 2026 at the following location:

Southern Mississippi Planning and Development District

10441 Corporate Drive, Suite 1

Gulfport, Mississippi 39503

Evaluation of proposals will be completed by end of day on June 29, 2026.

Notice of a contract will be forwarded to the selected provider(s) by June 30, 2026.

Contracts will be fully executed no later than June 30, 2026.

PROPOSALS RECEIVED AFTER THE DEADLINE ABOVE WILL BE RETURNED,

UNOPENED TO THE SUBMITTING PROPOSER.

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