Project Information

Bid Title

Communications, Audio Visual and Media Related Products and Services

Issuing Agency

Lewisville Independent School District

Location

Texas

Published Date

Mar 7, 2025

Closing Date

Apr 1, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP #3303A-25

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal - Formal
Status	Issued
Number	RFP #3303A-25 (Communications, Audio Visual and Media Related Products and Services)
Issue Date & Time	3/7/2025 07:00:02 AM (CT)
Close Date & Time	4/1/2025 02:00:00 PM (CT)
Question Cut Off Date	3/18/2025 02:00:00 PM (CT)
Notes	Lewisville Independent School District ("LISD, "District") is accepting proposals for Communications, Audio Visual and Media Related Products and Services. Lewisville ISD is issuing this Request for Proposal (RFP) #3303A-25 Communications, Audio Visual and Media Related Products and Services to invite qualified firms or individuals to submit proposals for a wide range of communications and media products and related services, such as, but not limited to, branding, community engagement, internal and external communications, and marketing through multiple channels, including audiovisual, graphic design, photography, and content creation. The District is requesting proposals from firms or individuals with expertise in one or more of the following areas: Audiovisual Services, Logo Design, and Branding, Graphic Design, Photography, Consulting Services for Communications, and Strategy Content Writing (including newsletters, articles, press releases, social media posts, and website content). All interested firms or individuals, including sole source providers, are encouraged to respond to this request for proposal in its entirety and should submit all required bid attachments regardless of sole source status to be considered. The evaluation criteria of incomplete proposals will be impacted by missing or incomplete information. RFP #3303A-25 shall be awarded at District discretion, to multiple Proposers supplying comparable products or services, also known as a multiple award schedule, or award the Contract to a single Proposer. The District's decision to make multiple awards or a single award will be based upon the District's sole discretion regarding the type of award that provides best value to the District. The initial term of this proposal submittal shall be from May 2025 - March 2027. Dependent on the long-range needs of the District and mutual consent of both parties, and contingent on approval by the LISD Board of Trustees, there will be two successive renewal options, each consisting of a two year term. . Initial Anticipated Contract Term: May 2025 - March 2027 Tentative Second Term - Renewal Option: March 2027 - March 2029 Tentative Third and Final Term - Renewal Option: March 2029 - March 2031

Contact Information

Name	June McMahon - Senior Buyer
Address	1565A West Main Street Lewisville, TX 75067 USA
Phone	(972) 350-4759
Fax
Email	mcmahonjr@lisd.net

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8113070

Bid Attachments

File Name	Description	File Size
W-9 Form.pdf	W9 10-2018	129 KB	308899	4355088
1295_Form_(unsworn_declaration) 082522.pdf	Certificate of Interested Parties (Form 1295)	507 KB	308899	4867008
Vendor Insurance Requirements 091523.pdf	Vendor Insurance Requirements 091523	314 KB	308899	5556723
Vendor SAMPLE COI 10132023.pdf	Vendor Sample COI	114 KB	308899	5601148
Vendor - Insurance Coverage Terms for Reference.pdf	Vendor - Insurance Coverage Terms for Reference	146 KB	308899	5898485
Vendor Insurance Acknowledgment_11-3-2023 (002).pdf	LISD Vendor Insurance Acknowledgment	144 KB	308899	6224189
Terms_and_Conditions_Combined_-_No_Forms_2020a.pdf	Terms and Conditions - No Forms 2020	104 KB	308899	3855451
LISD Public Records Agreementdocx.pdf	LISD Public Records Agreement	154 KB	308899	6220870
TX_NDPA_V1_with_exhibit.pdf	DPA	574 KB	308899	6510311

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing
• NAICS 541430Graphic Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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