Project Information

Bid Title

43-26 - Stump Removal and Site Restoration

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 22, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

43-26 - Stump Removal and Site Restoration

File Number: 43-26
Ordinance: 1461.2025
Description: FOR THE DIVISION OF URBAN FORESTRY FOR THE DEPARTMENT OF PARKS AND RECREATION AS AUTHORIZED BY ORDINANCE 1461.2025. PASSED BY COUNCIL DECEMBER 1, 2025.

There will be a MANDATORY Pre-Bid Meeting, Monday, April 27, 2026 at 1:00 pm., at Rockefeller Park Greenhouse 750 E. 88th Street, Cleveland, Ohio 44108, Visitor’s Center.

Note: Bid must be delivered to the Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114 before 12 o’clock noon (Eastern Time).

Sealed Bids will be opened at Noon on: THURSDAY, MAY 14, 2026
Department: DEPARTMENT OF PARKS AND RECREATION
Contact Name: Tiffany White-Johnson
Contact Phone: (216) 664-2620
Contact Fax: (216) 664-2177
Contact Email: twhitejohnson@clevelandohio.gov
Meeting: Yes, attendance is mandatory
Meeting Date/Time: Monday, April 27, 2026 at 1:00 pm.
Meeting Location: See details above.

Bid Document

Attachment Preview

BID ADVERTISEMENT FOR THE WEEKS OF

April 22, 2026 & April 29, 2026

BID OPENS - THURSDAY MAY 14, 2026

FILE NO. 43-26 Stump Removal and Site Restoration

FOR THE DIVISION OF URBAN FORESTRY FOR THE DEPARTMENT OF PARKS

AND RECREATION AS AUTHORIZED BY ORDINANCE 1461.2025. PASSED BY

COUNCIL DECEMBER 1, 2025.

There will be a MANDATORY Pre-Bid Meeting, Monday, April 27, 2026 at 1:00

pm., at Rockefeller Park Greenhouse 750 E. 88th Street, Cleveland, Ohio 44108,

Visitor's Center.

Note: Bid must be delivered to the Office of the Commissioner of Purchases and

Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio

44114 before 12 o'clock noon (Eastern Time).

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DEPARTMENT OF FINANCE

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INVITATION TO BID

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INVITATION TO BID AND FORMAL BID PACKAGE

TABLe OF CONTENTS

~

SEQUENCE ORQER NUMBER

Authorizing Ordinance ................................................................:........................................................... 1

Bidder's Checklist. ....................................................................,.........:.................:.:............................... 2

Instructions to Bidders (Part A) ...............................................................................................................3

W•9 Form ...............................................................................................................................................4

Vendor Information Form .......................................................................................................................5

Bidder's Affidavit ....................................................................................................................................6

Bid Bond ................................................................................................................................................7

Bid Form ...............................................................................................................:,............................... 8

Bid Schedule of lt~ms (Price Sheets) .....................................................................................................9

General Conditions (Part B) .............:...................................................................................................10

Specifications/Description of Products and/or Secvices (Supplemental Sections C, D, etc.) ................ 11

Nothem Ireland Form ...........................................................................................................................12

Prevailing Wage, Davis Beacon or Living Wage (If applicable) ............................................................. 13

Fannie M. Lewis, Chapter 188 (If applicable) ....................................................................................... 14

Office of Equal Opportunitay Notice to Bidders, Chapter 187 ..............:.................:·:............................. 15

Office of Equal Opportunity Clause ......................................................................................................16

OEO Participation Form ....................................................................................................................... 17

OEO Schedules Checklist .......................·............................................................................................. 18

OEO Schedules 1· 4 ............................................................................................................................19

Subcontracting Participation or Waiver Form......................................................................................;. 20

OEO Submission Schedule .......................................,...............;.......................................................... 21

CITY OF CLEVELAND

Department of Finance

Division of Purchases and Supplies

City Hall, Room 128

Cleveland, Ohio 44114

216-664-2620

December 12. 2025

The City Record

61

Ordinance No. 1461-2025

By Council Men1bers: Bishop, Hairston, Conwell and Griffin (by departmental

request)

An en1ergency ordinance authorizing the purchase by one or 1nore

requirement contracts oftrees, and labor and 1naterials needed for urban

forestry services, including but not limited to, maintaining and planting

trees, and removing trees, stumps, and tree waste n1aterial, for the Division

of Urban Forestry, Department ofParks and Recreation, and the

Departtnents ofAging, Public Works, and Co1nmunity Development, for a

period ofone year, with a one-year option to renew, exercisable by the

Director ofParks and Recreation.

WHEREAS, this ordinance constitutes an emergency measure providing for the usual

daily operation of a municipal depmtment; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF CLEVELAND:

Section 1. That the Directors of Parks and Recreation, Aging, Public \,Yorks, and

Community Development are authorized to make one or more written requirement

contracts under the Charter and the Codified Ordinances of Cleveland, Ohio, 1976, for

the requirements for a period of one-year, with a one-year option to renew, exercisable

by the Director of Parks and Recreation, of the necessary items of trees and labor and

materials needed for urban forestry services, including but not limited to, maintenance

and planting of trees and the removal of trees, stumps, and tree waste material, in the

appro:\..imate amount as purchased during the preceding term, to be purchased by the

Commissioner of Purchases and Supplies on a unit basis for the Division of Urban

Forestry, Depaitment of Parks and Recreation, and the Depmtments of Aging, Public

Works, and Community Development. Bids shall be taken in a manner that permits an

award to be made for all items as a single contract, or by separate contract for each or

any combination of the items as the Board of Control determines. Alternate bids for a

period less than the specified term may be taken if desired by the Commissioner of

Purchases and Supplies until provision is made for the requirements for the entire term.

Section 2. That under division (b) of Section 108 of the Charter, the purchases

authorized by this ordinance may be made through cooperative arrangements with

other governmental agencies. The Director of Parks and Recreation may sign all

documents that are necessary to make the purchases, and may enter into one or more

contracts ,vith the vendors selected through that cooperative process. The Director of

Parks and Recreation shall provide written notice to the Clerk of Council whenever any

purchase is made under this section, which notice shall include the details of any such

cooperative purchases.

Section 3. That the costs of the contract or contracts shall be paid from Fund Nos. 20

SF 722, from the fund or funds to which are credited the proceeds of the sale of general

Adopted Resolutions and Passed Ordinances

Ord. No. 1461-2025

December 12, 2025

The City Record

62

obligation bonds authorized by Ordinance No. 678-2025, passed September 22, 2025,

from the fund or funds to which are credited the proceeds of the sale of general

obligation bonds authorized in 2026, if issued for this purpose, and shall also be charged

against the proper appropriation accounts, and the Director of Finance shall ce1tify the

amount of any purchase under the contract, each of which purchases shall be made on

order of the Commissioner of Purchases and Supplies by a delive1y order issued against

the contract or contracts and ce1tified by the Director of Finance. (RQN 4502, RL 2025-

50)

Section 4. That this ordinance is declared to be an emergency measure and, provided

it receives the affirmative vote of two-thirds of all the members elected to Council, it

shall take effect and be in force immediately upon its passage and approval by the

Mayor; othenvise, it shall take effect and be in force from and after the earliest period

allowed by law.

Passed December 1, 2025.

Effective Dece1nher 3, 2025.

Adopted Resolutions and Passed Ordinances

Ord. No. 1461-2025

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors
• NAICS 561730Landscaping Services

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