Project Information

Bid Title

REQUEST FOR PROPOSALS - DAY TANK REPLACEMENT & DAY TANK VENTING SANDOWN NORTH ELEMENTARY

Issuing Agency

Timberlane Regional School District

Location

New Hampshire

Published Date

Jun 8, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSALS - DAY TANK REPLACEMENT & DAY TANK VENTING

SANDOWN NORTH ELEMENTARY

A pre-proposal meeting and site walkthrough will be held as follows:

Date: June 12, 2026 at 9:00am
Proposal Due - Friday, June 19, 2026 at 9:00AM

Attachment Preview

REQUEST FOR PROPOSALS

DAY TANK REPLACEMENT & DAY TANK VENTING

SANDOWN NORTH ELEMENTARY

SANDOWN, NEW HAMPSHIRE

Prepared for

Marc Brander

Director of Facilities

Timberlane Regional School District

30 Greenough Road

Plaistow, NH 03865

TABLE OF CONTENTS

Purpose & Overview

Statement of Work

Terms of Contract

General Conditions

Insurance

Indemnity

Force Majeure

Selection Criteria

Request for Proposal Specifications

Firm Profile Statement

Proposal Form

Certification

1. PURPOSE & OVERVIEW

The Timberlane Regional School District (“District”) is seeking proposals from qualified contractors to

perform the Day Tank Venting and Day Tank Replacement at Sandown North Elementary School in

Sandown, New Hampshire.

The project includes removal and disposal of an existing 275gallon single wall tan , modifications to the

existing fuel oil piping, installation of new double wall day tank and vent piping.

All proposals submitted shall become the property of the District. The District reserves the right to reject

any or all proposals and waive informalities in the best interest of the District.

2. STATEMENT OF WORK

The contractor shall furnish all labor, materials, equipment, coring, supervision, transportation, permits

and related services necessary to complete the day tank and venting project. Including coordination with

the Fire Marshall, DES and engineering if required.

The contractor shall verify all field conditions and quantities prior to proposal submission.

All work shall comply with the Fire Marshall, NHDES and the local AHJ.

2.1 PRE-PROPOSAL MEETING

A pre-proposal meeting and site walkthrough will be held as follows:

Date: June 12, 2026

Time: 9:00am

Location: Sandown North Elementary School

23 Stagecoach Drive

Sandown, NH 03873

Attendance by a representative of the proposing contractor is strongly encouraged. Contractors are

responsible for familiarizing themselves with existing site conditions prior to proposal submission.

2.2 DIRECT CONTACT FOR QUESTIONS

All questions and inquiries regarding this Request for Proposals shall be directed to:

Marc Brander

Director of Facilities

Timberlane Regional School District

Marc.Brander@timberlane.net

Questions shall be submitted in writing no later than Tuesday June 16, 2026 EOD.

2.3 SUBMISSION ADDRESS

One (1) original signed proposal and one (1) copy shall be submitted in a sealed envelope plainly

marked:

“DAY TANK REPLACEMENT & DAY TANK VENTING”

Attention: Marc Brander

Director of Facilities

Timberlane Regional School District

30 Greenough Road

Plaistow, NH 03865

Faxed or electronically submitted proposals will not be accepted.

2.4 SUBMISSION DEADLINE

Proposals must be received no later than:

Date: Friday June 19, 2026

Time: 9:00am

Proposals received after the stated deadline will not be considered and will be returned unopened.

3. TERMS OF CONTRACT

3.1 The contractor shall provide all labor, materials, equipment, tools, permits, notifications,

transportation, and disposal necessary to complete the work.

3.2 Payment shall be made within thirty (30) days after receipt of proper invoice and completion of

approved work.

3.3 No portion of the contract may be assigned or subcontracted without prior written approval from the

District.

3.4 All prices submitted shall remain firm for the duration of the contract.

3.5 The District reserves the right to terminate the contract for default, insolvency, or failure to comply

with the contract requirements.

3.6 The contractor shall procure and maintain all required permits, licenses, and approvals at its own

expense.

3.7 The contractor shall ensure all employees comply with applicable federal and state employment laws

and safety requirements.

4. GENERAL CONDITIONS

4.1 The District reserves the right to reject any or all proposals, waive informalities, and accept the

proposal determined to be in the best interest of the District.

4.2 The District may investigate the qualifications and ability of any proposer to perform the work.

4.3 All proposals must be typed and submitted in sealed envelopes clearly marked with the project title.

4.4 Proposals may not be withdrawn for thirty (30) days following the proposal opening date.

4.5 The District reserves the right to cancel or alter the project due to budgetary considerations or

unforeseen circumstances.

4.6 The successful contractor shall provide Certificates of Insurance naming the Timberlane Regional

School District as an additional insured prior to commencement of work.

4.7 The District shall not be responsible for costs incurred by proposers in preparing proposals.

4.8 No proposal shall be accepted from contractors who have been terminated for cause within the past

five (5) years.

5. INSURANCE

The successful contractor shall maintain the following insurance coverage:

• General Liability: $1,000,000 per occurrence

• Automobile Liability: $1,000,000

• Workers Compensation: Statutory Limits

• Pollution Liability Coverage

Certificates of Insurance shall be filed with the District prior to commencement of work.

6. INDEMNITY

The contractor shall indemnify, defend and hold harmless the Timberlane Regional School District,

School Board, Superintendent, employees and agents from any and all claims, damages, losses, liabilities,

costs, and expenses arising out of or resulting from the performance of the work, including but not limited

to personal injury, property damage, negligence, or violations of applicable laws or regulations.

7. FORCE MAJEURE

In the event the contractor’s performance is delayed or interrupted due to acts of God, fire, war, civil

disturbance, governmental actions, labor disputes, or other causes beyond the contractor’s reasonable

control, the District may excuse performance for the duration of such event. The contractor shall make

reasonable efforts to resume work as quickly as possible.

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237120Oil and Gas Pipeline and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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