Project Information

Bid Title

On-Call Hardscape Installation and Repair for PRW

Issuing Agency

City of Berkeley

Location

California

Published Date

Jan 21, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-11775-C

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

On-Call Hardscape Installation and Repair for PRW

Due Date: Thursday, February 19, 2026 - 2:00 pm

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

Specification No. 26-11775-C

FOR

ON-CALL HARDSCAPE INSTALLATION AND REPAIR FOR PRW

PROPOSALS WILL NOT BE OPENED AND READ PUBLICLY

Dear Proposer:

The City of Berkeley is soliciting written proposals from qualified firms or individuals to provide on-call hardscape

installation and repair services for Parks, Recreation and Waterfront assets. As a Request for Proposal (RFP) this is

not an invitation to bid and although price is very important, other factors will be taken into consideration.

The project scope, content of proposal, and vendor selection process are summarized in the RFP (attached).

Proposals must be received no later than 2:00 pm, on Thursday, February 19, 2026. Proposals are to be sent

via email with the “Specification No. 26-11775-C and On-Call Hardscape Installation and Repair for PRW”

clearly indicated in the subject line of the email. Please submit one (1) PDF of the technical Proposal with the

filename saved as, “Proposal: Vendor Name – 26-11775-C, On-Call Hardscape Installation and Repair for

PRW.” Corresponding pricing proposal shall be submitted as a separate document with the filename saved as,

“Pricing: Vendor Name – 26-11775-C, On-Call Hardscape Installation and Repair for PRW.”

Email Proposals to:

City of Berkeley

Finance Department/General Services Division

Solicitations@berkeleyca.gov

Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not

conform to the requirements specified herein will not be considered. Issuance of the RFP does not obligate the City

to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of

proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to

not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the

proposer has read the RFP and understands all the requirements and conditions.

For questions concerning the anticipated work, or scope of the project, please contact Walter Vandernald, Senior

Facilities Maintenance Supervisor, via email at wvandernald@berkeleyca.gov no later than February 6, 2026.

Answers to questions will not be provided by telephone or email. Answers to all questions or any addenda will be

posted on the City of Berkeley’s site at Bid & Proposal Opportunities | City of Berkeley (berkeleyca.gov). It is the

vendor’s responsibility to check this site. For general questions concerning the submittal process, contact

purchasing at 510-981-7320.

We look forward to receiving and reviewing your proposal.

Sincerely,

Henry Oyekanmi

Finance Director

2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7320 TDD: 510.981.6903

E-mail: purchasing@berkeleyca.org Website: cityofberkeley.info/finance/

City of Berkeley

On-Call Hardscape Installation

and Repair for PRW

CITY OF

Specification No. 26-11775-C

Page 2 of 23

Release Date 01/20/26

BERKELEY

DEPARTMENT OF PARKS, RECREATION &

WATERFRONT (PRW)

REQUEST FOR PROPOSAL

FOR

ON CALL HARDSCAPE INSTALLATION AND REPAIR FOR PRW

SPECIFICATION NO. 26-11775-C

DATE January 20, 2026

MANDATORY PRE-BID CONFERENCE: Not Required

BID OPENING DATE: Thursday, February 19, 2026

Approved By:

____________________________________

Scott Ferris

Director of Parks, Recreation & Waterfront

2180 Milvia St., 3rd FLOOR, BERKELEY, CALIFORNIA 94704

(510) 981-6700

2

City of Berkeley

On-Call Hardscape Installation

and Repair for PRW

I.

INTRODUCTION

Specification No. 26-11775-C

Page 3 of 23

Release Date 01/20/26

The City of Berkeley Parks, Recreation, and Waterfront Department maintains and implements City infrastructure

and is requesting proposals for a vendor to perform concrete, asphalt, and various other hardscape work on an as-

needed basis. The vendor must provide all design, labor, supervision, implements, tools, machinery, safety

equipment, 811 prevention, required testing, traffic control, materials, and proper licensing to perform on-call

hardscape installation and repair services.

II. SCOPE OF SERVICES

The scope of services is for a three (3) year term for an amount not to exceed $200,000 with no guaranteed minimum.

This is an on-call contract, and all work will be requested by the City in writing (email) and must be responded to in

writing (email). The primary objectives of this contract are to maintain the heavy workload by keeping our assets

painted and repaired. Due to the quantity of assets, it is beyond the scope of Berkeley staff.

On-call hardscape installation and repair work is requested for the locations listed below:

1. Parks

2. Playgrounds

3. Sports fields

4. Sport courts

5. Restrooms

6. Buildings

7. Docks

8. Gates

9. Staircases

10. Retaining walls

11. Catwalks

12. Pedestrian bridges

13. Paths

14. Road surfaces

15. Medians

16. Parking lots

Additional locations as needed.

General Requirements:

1. Contractor shall always maintain pedestrian and vehicular traffic control in accordance with the “Manual of

Traffic Controls” issues by the State of California, Department of Transportation. No additional payment

will be made to the Contractor for traffic control.

2. Contractor shall post “no parking” signs no later than 72 hours in advance of the time of need. Pedestrian

access to homes and businesses in the project area shall be always maintained. No additional payment will

be made to the Contractor for posting “no parking” signs and for maintaining residential and business

access.

3. The Contractor must request permission from the Project Manager prior to towing any vehicles that may

interfere with the Contractor’s progress.

4. Contractors shall always observe and comply with and shall cause all agents and employees to observe and

comply with all such laws, ordinances, regulations, orders and decrees, including all provisions of the

Occupational Safety and Health Act of 1979 and all amendments thereto, all applicable federal, state,

municipal and local safety regulations.

5. All work which is defective in its implementation or deficient in any of the requirements of these

3

City of Berkeley

On-Call Hardscape Installation

and Repair for PRW

Specification No. 26-11775-C

Page 4 of 23

Release Date 01/20/26

specifications, shall be remedied, or removed and replaced by the Contractor in an acceptable manner, and

no compensation will be allowed for such correction.

6. Contractors shall endeavor, whenever possible, to restrict the use of water. The Contractor shall, when

necessary, at its own expense, provide all power and water necessary for the work. If necessary, the

Contractor shall provide filter materials at the catch basin to retain any debris and dirt flowing into the

City’s drainage systems. Pollutants (any substance, material, or waste other than rainfall derived from

storm water) discharged to storm drains is strictly prohibited.

7. The contractor shall contact Underground Services Alert (USA) prior to excavation. Contractor must

comply with all USA requirements. The Contractor shall be responsible for protecting the underground

utilities that occur in the limits of the work.

8. The Contractor shall be responsible for the protection of public and private property adjacent to the work

and shall exercise due caution to avoid damage to such property. The contractor shall be responsible for all

damage to public and private property resulting from the concrete cutting, demolition, excavation and soil

backfilling. Such damage may be included, but is not limited to underground utilities (gas, water, sewer,

electric, cable) and irrigation systems. Repairs and replacements shall be at least equal to existing

improvements. Any damage to the private property shall be restored to the satisfaction of the property

owner and Project Manager within seven (7) days of the damage(s). All materials or installation methods to

be used shall comply with local Water and Air Quality Management District and EPA codes and

regulations. The Contractor shall comply with all City regulation including those regarding NPDES

(National Pollution Discharge Elimination System) Requirements.

9. Maintain barricades and construction work signs for the duration of the work.

10. Properly protect areas by the approved coverings during operations as directed and necessary.

11. Comply with the manufacturer’s recommendations for proper application of all materials.

12. Daily clean-up of the work area and a final, thorough clean-up at the project’s conclusion. Contractor shall

legally and properly dispose of all waste materials and debris.

13. The Contractor shall comply with all applicable codes, standards, and regulations. All work and materials

shall be in full accordance with the latest rules and regulations of the National Electric Code, The Uniform

Plumbing Code published by the Wester Plumbing Officials Association, and other state or local laws or

regulations. If the work does not conform to these codes or regulations the Contractor shall furnish, without

any extra charge, any additional material and labor when required by the compliance with these codes and

regulations.

14. The work done herein shall be in accordance with these plans, specifications and the latest edition of the

Standards Specifications and Standard Plans of the State of California, Department of Transportation. It is

the intent of this contract to obtain a finished, workmanlike job, complete in place.

15. Contractors shall abide by the City of Berkeley Noise Ordinance (Ord. 13.40.050), which specifies time

limitations when engine-driven equipment may be operated. All construction machinery and vehicles

employed on the project shall be equipped with approved sound-muffling devices and operated in a manner

to cause the least noise consistent with efficient performance of the work.

16. The daily work period should not begin prior to 8:00 a.m.

17. If, upon demolition any tree roots have been exposed the Contractor shall cut cleanly all visible roots up to

two (2”) inches in diameter. Roots are to be cut with a sharp axe or saw and not pulled or shredded with a

backhoe or bobcat bucket. The cut ends shall not be left exposed to air. Root ends shall be buried or

temporarily covered with damp burlap. If roots over two inches in diameter become visible, the Contractor

shall call the City’s Urban Forestry Unit at (510) 981-6660 and request an arborist inspection. The City

Arborist will meet the Contractor on-site and provide direction regarding larger tree roots.

Specific Requirements:

Inspection:

1. A pre-project inspection to assess all surfaces and document any necessary repairs.

4

City of Berkeley

On-Call Hardscape Installation

and Repair for PRW

Specification No. 26-11775-C

Page 5 of 23

Release Date 01/20/26

Concrete:

1. All pads to be a minimum of 4” thick.

2. Concrete shall be Class “B” five sack, three-quarter inch (3/4”) maximum aggregate, Portland cement

concrete. Maximum slump of fresh concrete shall be four (4”) inches. Slump shall be determined by either

ASTM-C-143 (Slump Cone) or ASTM-C-360 (Kelley Ball) at the discretion of the Contractor. Concrete

shall conform to the requirements for concrete as set forth in section 40 of Cal-Trans Standard

Specifications.

3. Reinforcing steel shall be one-half (1/2”) inch diameter Grade 60 deformed bars unless otherwise detailed

by the Contractor. Reinforcing steel shall conform to the requirements for bar steel as set forth in Section

52 of the Cal-Trans Standard Specifications.

4. Concrete shall be finished with a trowel finish with all edges finished with a rounded edging tool.

5. Concrete must be poured in such a manner as to complete all pours by 2:00 p.m. the same day unless

authorized by the Project Manager. The contractor shall protect the concrete from being defaced during the

curing period. Any defaced concrete shall be repaired or replaced by the Contractor at his/her expense. The

city may reject any work that is defaced. The Contractor shall dispose demolition debris off-site at the end

of each day.

Asphalt:

1. The area to be paved shall be true to line and grade, having a smooth dry, compacted surface prior to the

start of the paving operation. The area paved shall be swept to be free from all loose asphalt, vegetation,

and foreign material.

2. If the subgrade is a fine-grained silt or clay a separation fabric, petromat, should be considered for use to

prevent the finer material in the subgrade from inundating the more open-graded layers.

3. The compacted aggregate base rock will follow a 1 to 3 ratio which shall result in the installation of 3” Hot

Mix Asphalt (HMA) in 1 lift over 6” of the compacted native subgrade base rock.

4. The Contractor should ensure that the subgrade should be compacted to a uniform density of 95 percent of

the maximum density.

5. The Contractor will install no less than a 3x thick pressure treated header board on the downslope border of

the new sidewalk section.

6. Immediately after the Hot Mix Asphalt (HMA) has been spread, struck off, and surface irregularities

adjusted the surface will be uniformly compacted by rolling.

7. The surface shall be rolled when the mixture is in the proper condition and when the rolling does not cause

undue displacement, cracking, or shoving.

8. Initial rolling shall be done with a steel-drum roller with the drive roll operating toward the paver and/or a

suitable pneumatic tired roller. The initial rolling will be executed while the bituminous mat temperature is

above two hundred twenty-five degrees (225 degrees) Fahrenheit.

9. Following the initial rolling at least three coverages of the pavement shall be completed with a pneumatic

tired roller while the mat temperature is above one hundred seventy-five degrees (175 degrees) Fahrenheit.

10. Final rolling shall be completed with a steel-drum roller and shall continue until roller marks and further

compression are not evident in the pavement. The new asphalt shall smoothly match the grade of the

existing asphalt.

11. The Contractor shall seal the pavement with an asphalt-based emulsion with selected mineral fillers and

blended binders.

12. The asphalt shall conform to the requirements for asphalt as set forth in Section 39 and Section 51

regarding concrete structures of Cal-Trans Standard Specifications.

Other Tasks:

1. On-call services are not limited to concrete or asphalt and can include any other hardscape projects

requested by the owner.

Clean-up:

1. Daily clean-up of the work area and a final, thorough clean-up at the project’s conclusion.

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.