Project Information

Bid Title

REQUEST FOR PROPOSAL -JPP CONCESSIONS 4-27-26.

Issuing Agency

Nicholasville city

Location

Kentucky

Published Date

Apr 29, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSAL -JPP CONCESSIONS 4-27-26.

The Nicholasville-Jessamine County Parks and Recreation Department (NJCPR) is soliciting proposals to identify individuals and/or businesses qualified to operate the John Preece Park Soccer Complex concession stand located at the John Preece Park Soccer Complex (210 John Preece Drive). The selected concessionaire will be required to operate the concession stand according to the terms and conditions as outlined in the NJCPR’s Concession Agreement, this RFP, and the selected concessionaire’s proposal. Each proposal must clearly identify its knowledge of concession operations, food safety practices, and contract relations, and demonstrate financial stability.

All qualified proposals received by the deadline will be evaluated by appropriate NJCPR representatives. Upon the review and discussion of the quality and responsiveness of the proposals received, a recommendation will be made to the Parks and Recreation Board for approval. NJCPR’s proposed schedule for review of the RFP submittals and final selection of the concessionaire is as follows: – April 28, 2026 – Request for proposals posted – May 6, 2026 – Proposals due Anessa Snowden, Director of Parks and Recreation – 499 E Maple Street, Nicholasville, KY 40356

Questions can be directed to Anessa Snowden, Director of Parks and Recreation at (859) 885-9787 Ext. 104 or asnowden@njcpr.org.

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Nicholasville-Jessamine County Parks and

Recreation Department

Concession Stand Operations

REQUEST FOR PROPOSAL (RFP)

John Preece Park Soccer Complex

Spring/Fall 2026

April 27, 2026

Purpose

The Nicholasville-Jessamine County Parks and Recreation Department (NJCPR) is soliciting

proposals to identify individuals and/or businesses qualified to operate the John Preece

Park Soccer Complex concession stand located at the John Preece Park Soccer Complex

(210 John Preece Drive). The selected concessionaire will be required to operate the

concession stand according to the terms and conditions as outlined in the NJCPR’s

Concession Agreement, this RFP, and the selected concessionaire's proposal. Each

proposal must clearly identify its knowledge of concession operations, food safety

practices, and contract relations, and demonstrate financial stability.

NJCPR seeks qualified individuals or businesses to operate the concession stand at the

John Preece Park Soccer Complex, located at 210 John Preece Drive. Proposers must

demonstrate:

• Knowledge of concession operations

• Food safety practices

• Contract management

• Financial stability

• Ability to provide consistent, revenue-positive service

Requirements and the NJCPR’s needs are outlined in this RFP.

RFP TERMS AND CONDITIONS

1. This RFP does not commit Nicholasville-Jessamine County Parks and Recreation to

award a contract. No other party, including any proposer, intends to be granted any

rights hereunder. Proposals that, in the sole discretion of NJCPR, do not meet the

minimum requirements, including the minimum proposal submission requirements,

will not be reviewed. This RFP and the process it describes are proprietary to NJCPR

and are for the sole and exclusive benefit of Nicholasville-Jessamine County Parks

and Recreation. Any response, including written documents and verbal

communication by any proposer to this RFP, will become the property of the NJCPR

and if required by law may be subject to public disclosure by NJCPR. Nicholasville-

Jessamine County Parks and Recreation is not liable for any costs associated with

the development, preparation, transmittal, or presentation of any proposal or

material(s) submitted in response to this RFP.

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2. It shall be the proposer's responsibility to review and verify the completeness of its

proposal. Nicholasville-Jessamine County Parks and Recreation may request

additional or clarifying information or more detailed information from any proposer

at any time, including information inadvertently omitted by a proposer.

Nicholasville-Jessamine County Parks and Recreation may request to contact the

client’s previously referenced concession employer listed as a reference in the

proposer's proposal. Nicholasville-Jessamine County Parks and Recreation also

reserve the right to conduct investigations concerning the qualifications of a

proposer.

3. Verbal communication made by any Nicholasville-Jessamine County Parks and

Recreation employee or agent of the NJCPR concerning this RFP is not binding, and

shall not in any way be considered as a commitment by NJCPR. Only written

responses to questions submitted in writing to NJCPR or written addenda to this

RFP issued by NJCPR will be considered binding to Nicholasville-Jessamie County

Parks and Recreation.

4. City of Nicholasville, Jessamine County Fiscal Court, and Nicholasville-Jessamine

County Parks employees and officials are prohibited from responding to this RFP or

being a party, direct or indirect, to any contract. Entities legally related to each other

or to a common entity may not submit separate proposals. Any proposal may be

rejected that, in NJCPR’s sole judgment, violates these conditions or the spirit of

these conditions.

5. NJCPR reserves and may exercise the following rights and options concerning

evaluation of proposals and selection for negotiations:

a. To reject any and all proposals and re-issue the RFP at any time prior to

execution of a final contract if, in NJCPR’s sole discretion, it is in the their

best interest to do so; or to supplement, amend, substitute or otherwise

modify this RFP at any time prior to selection of one or more proposers for

negotiation and to cancel this RFP with or without issuing another RFP;

b. To accept or reject any or all the items in any proposal and award the

contract as a whole or in part if it is deemed in the NJCPR’s best interest to do

so;

c. To reject the proposal of a proposal that has been delinquent or unfaithful

in the performance of any contract with the City of Nicholasville, Jessamine

County, NJCPR or another entity, is financially or technically incapable, or is

otherwise not a responsible proposer;

d. To waive any informality, defect, non-responsiveness and/or deviation

from this RFP that is not, in the NJCPR’s sole judgment, material to the

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proposal;

e. To permit or reject, at NJCPR’s sole discretion, amendments (including

information inadvertently omitted), modifications, alterations and/or

corrections of proposals by some or all of the proposers following

proposal submission;

f. To request that some or all the proposers modify proposals based upon the

evaluation of NJCPR.

g. NJCPR reserves the right to negotiate terms with the accepted or winning

proposal. NJCPR shall not be obligated to inform other proposers of the

changes, or permit them to revise their proposals accordingly, unless NJCPR,

in its sole discretion, determines that doing so and permitting such is in

NJCPR’s best interest. Should negotiations not prove satisfactory with the

selected proposer(s), NJCPR reserves the right to discontinue negotiations.

Additional individuals and/or businesses may be asked to enter into

negotiations and/or NJCPR may solicit new proposals.

John Preece Park Soccer Complex Concession Facilities

210 John Preece Drive, Nicholasville, KY 40356 (1 Concession).

Soccer complex with multiple fields serving U3-U19 for games.

CONCESSION AREA

The concession facility is intended for food and drink items.

1. NJCPR will provide and pay for utility services to the concession stand. The selected

concessionaire will be allowed to use the existing equipment in the concession

stand, but will be responsible for maintenance, repair, and care of the equipment

during the term of the contract. If any NJCPR concession equipment becomes

inoperable, and repair is not economically feasible, NJCPR will be responsible for

replacement of such equipment, provided it is not the result of any negligent act or

omission of the selected concessionaire or its worker(s).

2. Any additional equipment necessary for the operation of the concession stand must

be provided by the selected concessionaire (and maintained, repaired and/or

replaced by the selected concessionaire).

3. The selected concessionaire shall be responsible for any damage to the concession

stand resulting from any negligent act or omission of the selected concessionaire or

its worker(s).

4. NJCPR will provide pest control for the entire building, including the concession

stand.

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CONCESSION OPERATIONS

Concession operation will be a key component of the overall character of the John Preece

Park Soccer Complex.

1. The selected concessionaire shall operate the concession stand in compliance with

all local, state, and federal laws and all ordinances and other governmental permits,

rules, and regulations, including all Health Department rules, codes, and

regulations. The selected concessionaire shall obtain all permits, certifications, and

inspections required to operate the concession stand and to sell food and drinks.

2. Additionally, the selected concessionaire will be required to satisfy the following

conditions as part of the concession operation:

Personnel

The selected concessionaire will be responsible for hiring and supervising the

necessary personnel to operate the concession stand. The selected concessionaire

will comply with all federal, state, and local laws related to minimum wage, social

security, nondiscrimination, ADA, unemployment compensation, and workers’

compensation. The selected concessionaire's personnel shall wear a uniform

identifying them as part of the concessionaire’s company during work hours,

Operating Hours & Season

Hours of operation may vary based upon weather, scheduled activities, and

business operation. The desire is that the concession facility will be open during

use times of the Soccer Complex to serve the public. However, minimum hours of

operation shall be thirty (30) minutes from the beginning of a scheduled activity until

fifteen (15) minutes from the conclusion of the scheduled activity or league play.

Menu Items

NJCPR encourage the concessionaire to be creative in establishing a distinctive

concession business that expands beyond the typical park concession

operation and creates a unique operation. Note: Food trucks have previously been

on site to offer sponsorships to JYSA and may occur at times.

Outside vendors are also allowed for private special events/occasions if the

concessionaire is not available to provide food services.

The concessionaire is expected to serve quality food and drinks to meet the needs

of the visiting public. Menu items should be offered at competitive prices for similar

facilities.

All menu items and prices must be submitted to NJCPR for approval before any

product sales.

Concession Supplies

All supplies needed to support food and beverage operations are the sole

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