Project Information

Bid Title

Tree Canopy Expansion and Irrigation

Issuing Agency

City of Redmond

Location

Washington

Published Date

May 6, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 10904-26

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 10904-26
Bid Title:	Tree Canopy Expansion and Irrigation
Category:	Bidding & Contracting Opportunities
Status:	Open

Description: Click Here to Submit Bid DocuSign bid submittal instructions The City is soliciting bids from licensed contractors to provide labor and material to complete tree canopy expansion and install temporary irrigation system across three (3) city sites. Provide labor and materials to complete site preparation, plant trees and/or shrubs per detail, install a temporary irrigation system or seasonal watering as specified per site, and provide three (3) years of maintenance on a total of 40,000 sf of property at three separate work sites in Redmond, WA. Optional Pre-bid Meeting: 05/13/2026 at 9:30 PM. Please RSVP to Katia Matuzova at For security reasons, you must enable JavaScript to view this E-mail address. Question due by 5/15/2026 at 2:00 PM. Please submit to Katia Matuzova at For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 5/6/2026 2:00 PM Closing Date/Time: 5/20/2026 2:00 PM Pre-bid Meeting: 05/13/2026 at 9:30AM (PST) Contact Person: Katia Matuzova Sr. Purchasing Agent [email protected] Related Documents: IFB 10904-26 Tree Canopy Expansion and Irrigation IFB 10904-26 Attachment A, Scope of Work IFB 10904-26 Attachment B, Site Maps IFB 10904-26 Attachment C, Bid Submittal Sheet IFB 10904-26 Attachment D, City of Redmond Standard Terms and Conditions IFB 10904-26 Attachment E, Payment and Performance Bonds

Attachment Preview

City of Redmond, Washington

Purchasing Division, M/S: 3NFN

15670 NE 85th Street

PO Box 97010

Redmond, WA 98073-9710

IFB 10904-26

Invitation For Bid

Tree Canopy Expansion and Irrigation

The City is soliciting bids from licensed contractors to provide labor and material to complete

tree canopy expansion and install temporary irrigation system across three (3) city sites.

Posting Date: May 6, 2026

Optional Pre-Bid Meeting: May 13, 2026 at 9:30 AM (PST)

Bids Due: May 20, 2026 at 2:00 PM (PST)

The City of Redmond, Washington requests interested parties to submit sealed bids for the above

referenced Invitation For Bid (IFB).

Background

The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its

strong technology business sector. The City encompasses an area of over 17 square miles and is located

less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,

Overlake, and Marymoor, which are expected to grow significantly in the next 25 years. Redmond’s park

system consists of 37 developed and 10 undeveloped parks on over 1,358 acres and 39 miles of developed

trails. The City is interested in contracting with qualified licensed contractors to support tree canopy

expansion and temporary Irrigation and provide three (3) years of maintenance on a total of 40,000 sf of

property at three separate work sites in Redmond, WA.

Scope of Work

Provide labor and materials to complete site preparation, plant trees and/or shrubs per detail, install a

temporary irrigation system or seasonal watering as specified per site, and provide three (3) years of

maintenance on a total of 40,000 sf of property at three separate work sites in Redmond, WA.

All project work areas are to be left in clean condition prior to final inspection and acceptance. Removal

and disposal of any scrap material is to be done in compliance with all local and federal laws and

requirements. This work is subject to the prevailing wage requirements of the State of Washington.

IFB 10904-26 – Tree Canopy Expansion and Irrigation

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Contractor is required to follow all applicable OSHA safety standards for this type of work. The complete

Scope of Work for this project is included as Attachment A and the Site Maps are included as Attachment B.

The City may reduce the number of locations based on the available budget.

The City intends to award this work to one contractor.

Subcontracting:

Subcontracting is permitted for the seasonal manual watering. Upon award, the selected Contractor shall

provide the names of all subcontractors with whom the Contractor will directly subcontract for performance

of the work and the projected value of that work, subject to the provisions of the contract and RCW

39.06.020. The Contractor shall not substitute a listed subcontractor without written permission of the City.

If a listed subcontractor is unable to comply with any requirements of the contract, the Contractor may be

required to replace the subcontractor with an acceptable subcontractor.

Equipment and supplies:

Contractor will provide all personnel, mobile equipment, supplies and transportation necessary to perform

these services.

Notice regarding site visits:

If your staff visits the site to prepare proposals/reports, please stay on public streets. Do not enter private

property.

Working site conditions:

• Per standard City construction processes:

o Monitoring for potential cultural resources may occur during the installation project. Monitors are

permitted to temporarily halt work if cultural artifacts are observed and would coordinate with

the appropriate agencies as needed. Monitoring activities should not impede the overall

progress of the selected Contractor, though may impact portions of the project area.

• Public restrooms are available at Idylwood Park and Hartman Park during park hours.

• Storage of materials, equipment, and supplies can be accommodated at or near both work sites. If

used, site security would be the responsibility of the Contractor.

• This is a public facility, and safety must be a priority.

o Speed on the access road/trail shall be limited to 10mph

o Always yield to pedestrians when using the defined access route to work sites

o Use spotters or flaggers to warn pedestrians of work activities; contract activities must yield to all

trail or park use

o The access routes must remain open at all times; infrequent, brief closures can occur to perform

defined work, such as moving equipment or materials

• All work must occur Monday through Friday, between the hours of 7am and 4pm.

• At the end of each workday, the site shall be left in a safe condition with the work sites and access

areas clean of debris.

IFB 10904-26 – Tree Canopy Expansion and Irrigation

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Term

This contract will be awarded for one (3) years, from July 1, 2026 to September 1, 2029. The City reserves

the right to cancel this contract at any time, upon thirty (30) days written notice to the selected Contractor.

Please provide a work schedule with your bid to allow for adequate notification and staff scheduling during

the performance of this work. The work schedule is to include all proposed major milestones. Actual work

schedule shall be confirmed at the time of order placement.

The Contractor and any of its subcontractors will be required to pay, at a minimum, the applicable

prevailing wage rates, in accordance with RCW 39.12. The prevailing wage rates which are in effect on the

bid due date shall remain firm throughout the first twelve (12) months of the contract. The Contractor may

request an annual price adjustment, to recognize and follow the most recently promulgated increases in

prevailing wages. Contractor shall notify the City in writing at least thirty (30) days prior to any proposed

price adjustment.

Optional Pre-Bid Meeting

9:30 AM (local time) on Wednesday, May 13, 2026. An optional pre-bid meeting to view each site will

be held at 9:30 AM on Wednesday, May 13, 2026. All interested parties must register in advance so that we

can plan accordingly. Please contact Katia Matuzova via email at kimatuzova@redmond.gov to RSVP.

Location route and schedule to be sent participants prior to pre-bid meeting. Bidders may ask questions or

receive clarification on any portion of this IFB during this pre-bid meeting with City staff.

Proposed Timeline

The following table outlines the anticipated schedule for this IFB process. The City reserves the right to

modify or reschedule milestones as necessary.

Item

IFB Announced

Optional Pre-Bid Meeting

Bids Due

Selection of Contractor

Main Task Order Timeframe

Date

May 6, 2026

May 13, 2026 at 9:30 AM (PST)

May 20, 2026 at 2:00 PM (PST)

May 2026

July 2026 – September 2029

Bid Due Date/Time

2:00 PM (local time) on Wednesday, May 20, 2026. The City of Redmond – Purchasing Division must

receive bids no later than said date and time. Bids received after such time will be returned unopened.

Bid Submittal Procedures

City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is

free of charge for bidders and does not require that a bidder have a DocuSign account to complete the

signature process. Please refer to the instructions shared in the online posting for this IFB on

www.redmond.gov/bids for step-by-step instructions for submitting a proposal.

IFB 10904-26 – Tree Canopy Expansion and Irrigation

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The City of Redmond must receive electronically submitted bids no later than said date and time.

Responses received after such time will be returned unopened. By submitting a bid, respondents

acknowledge their satisfaction as to the size, scope and location of the work to be performed.

Bid Requirements & Format

All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the

City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation

requested by the City. All responses will become property of the City and will not be returned. Bids must

include all information requested and meet all specifications and requirements outlined in this IFB. Bids will

be evaluated based upon the information submitted.

A complete response will include the following:

1. Bidders must complete and return Attachment C, Bid Submittal Sheet.

a. Bids must include a list of references (including project name, contact name, and telephone

number/email address) of at least three (3) customer operations of similar scope and size,

current or completed within the last six (6) months. The City reserves the right to contact

references without prior notification.

b. Bids must be made in the official name of the firm or individual under which business is

conducted (showing official business address) and must be signed by a person duly

authorized to legally bind the person, partnership, company, or corporation submitting the

proposal.

c. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of

Redmond business license as a requirement for performing these services. A Redmond

business license is required prior to performing any work, and Contractor must maintain the

business license in good standing throughout the term of its agreement with the City. A

Redmond business license application can be found at:

http://www.redmond.gov/BusinessLicense.

d. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s

minimum number of days is 60).

The City of Redmond is an active member of the King County Directors Association (KCDA) and several

other joint purchasing entities and would be eligible to seek access to any and all price considerations,

terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is

based on any of these pricing agreements/arrangements it shall be the responsibility of the bidder to

identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be

achieved by the City via access to an existing contract with one of these agencies.

IFB 10904-26 – Tree Canopy Expansion and Irrigation

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Selection & Award

The City intends to award this contract to the bidder who provides the lowest responsible, responsive bid

that, in the opinion of the City, meets all specification criteria. Upon selection of a Contractor, the City will

issue a purchase order to procure the identified labor and materials specified in Attachment A, Scope of

Work.

During evaluation, the City may consider the following:

• References – history of errors and omissions via reference checks

• Ability to meet contract deadlines

• Responsiveness to solicitation requirements

• Compliance with statutes and rules relating to contracts or services

• Strength and stability of the company

• Technical experience and strength

The City reserves the right to reject any or all bids and to waive any irregularities or information in the

evaluation process. The final decision is the sole decision of the City and respondents to this request have

no appeal rights or procedures guaranteed to them. The City reserves the right to conduct any necessary

interviews before final award. The City has the option not to award a contract at the end of this process.

Upon award, Contractor shall provide a list of key personnel assigned to supervise or work on the City’s

contracted sites and identify staff name, job title, licenses/certificates, and years of experience. The City’s

Project Administrator is to be notified in writing of any changes through the course of the project.

Terms and Conditions

The City reserves the right to amend terms of this IFB to circulate various addenda, or to withdraw the IFB at

any time, regardless of how much time and effort firms may have spent on their responses. Terms of the

agreement are outlined in this solicitation and include the following documents, which are incorporated

herein by this reference:

• IFB 10904-26 Tree Canopy Expansion and Irrigation

• Attachment A, Scope of Work

• Attachment B, Sites Map

• Attachment C, Bid Submittal Sheet

• Attachment D, City of Redmond Standard Terms and Conditions

• Attachment E, Payment and Performance Bonds

Any forthcoming purchase order will be in accordance with City of Redmond Standard Terms and

Conditions (Attachment D) and the requirements of this solicitation. No changes or deviations from the

terms set forth in this document are permitted without the prior approval of the City.

IFB 10904-26 – Tree Canopy Expansion and Irrigation

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Commodity Codes

• NAICS 561730Landscaping Services

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