Project Information

Bid Title

RFP - Copiers, Multi-Function Devices and Print Management Software, Services, Maintenance and Supplies

Issuing Agency

Menifee Union School District

Location

California

Published Date

Apr 14, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: RFP - Copiers, Multi-Function Devices and Print Management Software, Services, Maintenance and Supplies

Addenda: 0

Release Date: 4/14/2026

Due Date: 5/11/2026

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RFP - Copiers, Multi-Function Devices and Print Management Software, Services, Maintenance and Supplies

Request For Proposal

Technology

60044 , 60072

Project ID: 2026-RFP-0036

Release Date: Tuesday, April 14, 2026

· Due Date: Monday, May 11, 2026 5:00pm

Posted Tuesday, April 14, 2026 5:04pm

All dates & times in Pacific Time

Draft Response No Bid26 days, 22 hours, 24 minutes

Post Information

Posted At:Tue, Apr 14, 2026 5:04 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

RFP - Copiers, Multi-Function Devices and Print Management Software, Services, Maintenance and Supplies

RFP 2026-RFP-0036

The Menifee Union School District, 29775 Haun Road, Menifee, California 92586 hereby invites sealed proposals for the following:

Proposal Identification: RFP - Copiers, Multi-Function Devices and Print Management Software, Services, Maintenance and Supplies

Proposal No.: RFP 2026-RFP-0036

Submission Deadline: Monday, May 11, 2026 at NO VALUE

Place of bid receipt: Online at https://procurement.opengov.com/portal/menifeeusd

Bid Contact: Nora Marquez , Director of Purchasing

(951) 672-1851 , nmarquez@menifeeusd.org

NOTICE IS HEREBY GIVEN that the Menifee Union School District of Riverside County, California, hereinafter referred to as the “District”, is seeking the services of qualified firms or individuals, hereinafter referred to as “Vendors”, to provide: Menifee Union School District is requesting proposals from qualified firms for the replacement of copiers and multifunction devices (MFDs), including related print management software/services, maintenance, support, and supplies.

By submitting a bid, Bidder acknowledges the products provided by the vendor are safe for use in Pre-K through Grade 12 school environments.

Vendors intending to submit a proposal must meet the following "Minimum Equipment Requirements" as shown in the Scope of Work included in this notice.
Submissions must meet the Training, Security and Data protections listed in the included Scope of Work.

All proposed equipment must meet, at a minimum, the features and capabilities listed in the Bid Proposal Forms. Vendors may propose higher-rated equipment; however, the District reserves the right to award based on equipment meeting the minimum specifications or on higher-rated equipment, whichever is determined to be in the best interest of the District.

Vendor must obtain the meter reads independently of the customer.

submissions must meet the Training, Security and Data protections listed in the included Scope of Work.

All proposals must be delivered electronically via the District's e-Procurement Portal ("Portal") https://procurement.opengov.com/portal/menifeeusd .

Background

The District is seeking proposals to replace existing Multi-function copiers, desktop devices and print management systems per the included Scope of Work. We ask that submissions include the options to lease and purchase. Submissions will be evaluated based on the criteria shown in this request and will be awarded based on the best interests of the District. The District reserves the right to award all, none or some.

Timeline

Release Project Date:

April 14, 2026

Question Submission Deadline:

April 28, 2026, 4:00pm

Addenda Issued (if necessary):

May 4, 2026, 4:00pm

Submission Deadline:

May 11, 2026, 5:00pm

Initial selections and invitations to Demo products (TENTATIVE):

May 27, 2026

Preliminary notice of selection:

June 10, 2026

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 532420Office Machinery and Equipment Rental and Leasing
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 811212Computer and Office Machine Repair and Maintenance

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