Project Information

Bid Title

Bituminous Hot Mix

Issuing Agency

Portage County

Location

Wisconsin

Published Date

Feb 17, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-09PC

Original Source

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Project Description

Bid Number:	2026-09PC
Bid Title:	Bituminous Hot Mix
Category:	General
Status:	Open

Description: The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids to establish a contract for the purchase of bituminous hot mix material and bituminous hot mix material transfer vehicle (shuttle buggy). All prices submitted will be considered on all LRIP (Local Road Improvement Program) Projects including County Highway Improvement (CHI) projects . Publication Date/Time: 2/17/2026 12:01 AM Closing Date/Time: 3/10/2026 2:00 PM Addendum Date/Time: 2PM 02/26/2026 Contact Person: Chris Schultz schultzc@co.portage.wi.gov Business Hours: 8-4PM Related Documents: 2026-09PC Bid Document

Attachment Preview

REQUEST FOR BID (RFB)

FOR

BITUMINOUS HOT MIX

BID #2026-09PC

Issued by:

Portage County

Purchasing Department

All required bid documents/copies must be submitted

No later than 2:00 PM 03/10/2026 to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

1462 Strongs Ave

Stevens Point WI 54481

For further information regarding this

RFB contact Christopher Schultz

At (715) 346-1393

Email: schultzc@co.portage.wi.gov

Issued: 02/17/2026

PORTAGE COUNTY

WISCONSIN

BID #2026-09PC

PAGE 2 OF 15

TABLE OF CONTENTS

SECTION SUBJECT

PAGE #

1. GENERAL INFORMATION AND SCOPE .......................................................................................... 3

2. CONTRACT TERM................................................................................................................................... 3

3. QUESTIONS ............................................................................................................................................... 3

4. METHOD OF BID ..................................................................................................................................... 4

5. BID SUBMISSION .................................................................................................................................... 4

6. BID RESPONSE REQUIREMENTS ..................................................................................................... 4

7. METHOD OF AWARD ............................................................................................................................ 4

8. BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................. 5

9. SPECIFICATIONS..................................................................................................................................... 5

10. FIRM PRICES ............................................................................................................................................ 7

11. INVOICING REQUIREMENTS ............................................................................................................. 7

12. CONTRACT CANCELLATION .............................................................................................................. 7

13. APPEALS PROCESS ................................................................................................................................ 7

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – STANDARD TERMS AND CONDITIONS

PORTAGE COUNTY

WISCONSIN

BID #2026-09PC

PAGE 3 OF 15

1. GENERAL INFORMATION AND SCOPE

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests

bids to establish a contract for the purchase of bituminous hot mix material and bituminous hot mix

material transfer vehicle (shuttle buggy).

All prices submitted will be considered on all LRIP (Local Road Improvement Program) Projects including

County Highway Improvement (CHI) projects .

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these

bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory

requirement. All specifications are defined as mandatory minimum requirements unless otherwise

stated. If no bidder can comply with a given specification or condition of bid, purchasing reserves the

right to delete that specification or condition of bid. Failure to meet specification requirements shall

disqualify your bid. Vendors may not submit their own contract document as a substitute for these

terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents

become your contract terms and conditions.

Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the

execution of contracts that do not require notarization. By submitting your bid you are agreeing to the

use of this program to sign documents should you receive an award. There is no cost to the bidder

associated with this process.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB

Contractor means bidder awarded the contract

County means the County of Portage Wisconsin

Purchasing means the County of Portage Purchasing Department

RFB means Request for Bid

State means the State of Wisconsin

Ton means 2,000 lbs.

VendorNet means the State of Wisconsin’s electronic purchasing information system

2. CONTRACT TERM

Date of award, through 12/31/2026. Any extension must be authorized by mutual agreement of the

vendor and the County.

3. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency

in this RFB they shall notify the Procurement Director named below of such error and request a

modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be

written and submitted to Purchasing as soon as possible, but no later 2PM on 02/26/2026. Purchasing

will respond to questions if necessary, by issuing an official addendum, posted on VendorNet and on the

Portage County Website. Bidders are responsible for checking these websites for any addenda before

submitting a bid. Failure to acknowledge addenda may disqualify your bid.

PORTAGE COUNTY

WISCONSIN

http://vendornet.state.wi.us

http://www.co.portage.wi.gov

BID #2026-09PC

PAGE 4 OF 15

Any correspondence or questions submitted must include the bid number

Submit questions in writing via email to:

Christopher Schultz, Procurement Director, e-mail: schultzc@co.portage.wi.gov

Phone: 715-346-1393

4. METHOD OF BID

Bidder must submit a unit price for each item. All prices must be quoted in U.S. Dollars. Bids requiring an

order minimum may be disqualified. Bidder must bid on the enclosed Bid Offer Form.

5. BID SUBMISSION

Bidders must submit an original and one copy including all required materials for acceptance of their bid

by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be

rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for

purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be forwarded to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address

-Request for Bid Title

-Request for Bid Number

-Bid Due Date

6. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information must be provided by the due date and

time listed on the bid cover page. Include an original and a copy:

6.1 Signature and Authority Affidavit Form, Attachment A (Acknowledge addendum(s) if any.)

6.2 References Sheet, Attachment B

6.3 Bid Offer Form, Attachment C

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in

the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid

or by a person who has been authorized in writing to act as agent for the person responsible for the

decision on prices and services. Failure to provide these forms/information with your bid submittal may

disqualify your bid. The County encourages all bidders to print their submission double-sided to save

paper

7. METHOD OF AWARD

Award(s) shall be made on the basis of the lowest and most advantageous unit price per item from a

responsive, responsible bidder(s) who meets specifications. Multiple bidders may be awarded.

Timeliness of delivery may be considered when making this award.

PORTAGE COUNTY

WISCONSIN

BID #2026-09PC

PAGE 5 OF 15

8. BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

8.1 Bidder must supply references of three firms to which similar products have been provided during

the past five years to a comparable-sized institution or company. If contacted, all of those

references must verify that a high level of satisfaction was provided. Use Attachment B to list

references.

8.2 Bidder must be in the business of bituminous hot mix for the past five years.

9. SPECIFICATIONS

The following specifications are minimum acceptable requirements. Any attachments, documents, price

lists, etc. to support your bid, must include the bid number

Bid specifications may not be revised without an official written addendum issued by Purchasing.

The estimated need is approximately 32,000 tons. The County does not guarantee to purchase any

specific quantity. Materials must meet most current Wisconsin Department of Transportation Standard

Specifications for Highway and Structure Construction and made available for entire 2026 season

beginning approximately May 1st. The bidder shall provide the DOT approved mix designs to the

County. The County is also requesting a price per ton for Item No. QMP 460.2.8 HMA mixture testing

according to State of Wisconsin Department of Transportation Standard Specifications for Highway and

Structure Construction.

Portage County requests a price per hour for a material transfer vehicle (shuttle buggy) and operator to

transfer hot mix asphalt materials included in this bid. Material transfer vehicle must be capable of

accepting material from a standard end dump truck and conveying material into a paver. Material

transfer vehicle shall be of adequate size and capacity to maintain constant production of material to the

paver.

Portage County requests a price for mobilization of a material transfer vehicle (shuttle buggy) to any

location within Portage County with an operator.

A separate bid form shall be used for all Plant Locations.

Materials Required

Sand Fines PG 58-28

4LT PG 58-28S

3LT PG 58-28S

2 LT PG 58-28S

4MT PG 58-28S

3MT PG 58-28S

2MT PG 58-28S

4HT PG 58-28S

3HT PG 58-28S

2HT PG 58-28S

4LT PG 58-28H

4MT PG 58-28H

4HT PG 58-28H

Ultra Thin (PG 58-28H)

Additional Cost per Ton to add Boni Fiber to Mix designs

Boni Fiber Cold Mix

Premium Cold Mix

Tack Coat

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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