Project Information

Bid Title

CONTRACT PURCHASE ORDER TO SUPPLY MISCELLANEOUS STOCK & NON-STOCK CHEVROLET PARTS ORDERED ON "AS NEEDED BASIS"

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Mar 20, 2025

Closing Date

Apr 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

35632

Original Source

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Bid Documents

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Project Description

Number

35632

Title

CONTRACT PURCHASE ORDER TO SUPPLY MISCELLANEOUS STOCK & NON-STOCK CHEVROLET PARTS ORDERED ON "AS NEEDED BASIS"

Available Date

3/20/2025 2:00 PM

Clarification Deadline

3/27/2025 2:00 PM

Due Date

4/3/2025 2:00 PM

Contact Information

MICHAEL RICHMOND, BUYER

MICHAEL.RICHMOND@PGWORKS.COM

Bid Type

RFQ

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

Description

PLEASE SUBMIT A BID FOR A CONTRACT PURCHASE ORDER TO SUPPLY MISCELLANEOUS STOCK & NON-STOCK CHEVROLET PARTS ORDERED ON "AS NEEDED BASIS". THE CONTRACT PURCHASE ORDER WILL COVER A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE APRIL 1, 2025 THROUGH MARCH 31, 2026, WITH AN OPTION TO RENEW FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

• DISCOUNT OFF MSRP, AS PUBLISHED ON HTTPS://PARTS.CHEVROLET.COM , FOR ALL PARTS LISTED ON PGW PRICING MATRIX
• LEAD TIME, IN MAXIMUM NUMBER OF DAYS
• PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.
• BIDS WILL BE DEEMED NON-RESPONSIVE IF BIDDER:
  • TAKES EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS.
  • FAILS TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET.
  • FAILS TO COMMIT TO DISCRETE PRICE DISCOUNT AND MAXIMUM LEAD TIME TO BE APPLIED UNIFORMLY TO ALL PARTS ORDERED UNDER THE CONTRACT RESULTING FROM THIS BID.

ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00 PM EST ON WEDNESDAY, MARCH 27, 2025.

PLEASE REVIEW AND COMPLETE SEALED BID PACKET UNDER THE “DOCUMENTS” TAB VIA PGW.PROCUREWARE.COM BY 2:00 PM EST ON WEDNESDAY, APRIL 3, 2025.

PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO, SOURCEWELL, AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

PGW HAS SELECTED A REPRESENTATIVE SAMPLE OF THE PARTS AND QUANTITIES IT EXPECTS TO PURCHASE OFF THIS CONTRACT.  THIS SAMPLE BASKET OF GOODS IS USED ONLY TO DETERMINE LUMP SUM PRICING AND AWARD INFORMATION.  PARTS TO BE PURCHASED UNDER THIS CONTRACT ARE NOT LIMITED TO THOSE LISTED IN THE PRICING MATRIX AND THE QUANTITES PURCHASED MAY VARY.  PARTS AND QUANTITIES LISTED DO NOT REPRESENT A FIRM COMMITMENT TO PURCHASE DURING THE LENGTH OF THE CONTRACT.

DISCOUNT OFF MSRP AND LEAD TIME MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER.  VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) 35632.

NOTE: PRICE DECREASES MAY BE FORWARDED TO THE SUPPLY CHAIN DEPARTMENT BUYER, IN WRITING, AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S).

ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.

IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES.

ADDITIONAL NOTES:
(1) THE INTENT OF PGW IS TO AWARD THIS BID TO A PRIMARY AND SECONDARY VENDOR.  THE PRIMARY VENDOR WILL BE DETERMINED BASED ON THE LOWEST RESPONSIVE BIDDER OF THIS RFQ.  PGW WILL ORDER ITEMS FROM THE PRIMARY VENDOR FIRST. IF THE PRIMARY VENDOR IS UNABLE TO PROVIDE THE REQUIRED ITEMS, PGW WILL THEN ORDER FROM THE SECONDARY VENDOR. THE PURPOSE OF THE SECONDARY VENDOR IS TO PROVIDE ADDITIONAL ASSISTANCE TO PGW IN CASE OF INCREASE IN WORKLOAD DEMAND OR THE FAILURE OF THE PRIMARY VENDOR TO PERFORM. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE PRIMARY VENDOR:
1.    LEAD-TIME
2.    BEST AND FINAL OFFER (BAFO)
(2) THE RESPONSIVE BIDDER WITH THE LOWEST LUMP SUM PRICE AS CALCULATED BY THE DISCOUNT APPLIED TO MSRP ON ALL ITEMS LISTED IN THE PGW PRICING MATRIX WILL BE THE PRIMARY VENDOR.  THE RESPONSIVE BIDDER WITH THE SECOND LOWEST LUMP SUM PRICE WILL BE THE SECONDARY VENDOR.  IN THE EVENT THE TWO LOWEST BIDDERS PROPOSE MATCHING DISCOUNTS, PGW WILL AWARD BASED ON SHORTEST MAXIMUM LEAD TIME.  IN THE EVENT DISCOUNT AND LEAD TIME MATCH, PGW WILL SEEK BEST AND FINAL OFFERS FROM THE FINAL BIDDERS REMAINING.
(3) ANY CONTRACT PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
(4) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NOT QUALIFIED FOR THIS RFQ.
(5) THE SUCCESSFUL BIDDERS MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
(6) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:

- “DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

- ”BID DOCUMENTS” TAB – Download Sealed Bid Documents & other required documents if applicable

- “CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ

- “RESPONSE” TAB:

QUESTIONS – Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing.

- “CALENDAR” TAB – Review all events for RFQ.

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

3/27/2025 2:00 PM

Commodity Codes

• NAICS 336413Other Aircraft Parts and Auxiliary Equipment Manufacturing
• NAICS 541511Custom Computer Programming Services

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