Project Information

Bid Title

On-Call Painting and Repair for PRW

Issuing Agency

City of Berkeley

Location

California

Published Date

Jan 21, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-11774-C

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Project Description

On-Call Painting and Repair for PRW

Due Date: Thursday, February 19, 2026 - 2:00 pm

Attachment Preview

REQUEST FOR PROPOSALS (RFP)

Specification No. 26-11774-C

FOR

ON-CALL PAINTING AND REPAIR FOR PRW

PROPOSALS WILL NOT BE OPENED AND READ PUBLICLY

Dear Proposer:

The City of Berkeley is soliciting written proposals from qualified firms or individuals to provide on-call painting

and repair services for Parks, Recreation and Waterfront assets. As a Request for Proposal (RFP) this is not an

invitation to bid and although price is very important, other factors will be taken into consideration.

The project scope, content of proposal, and vendor selection process are summarized in the RFP (attached).

Proposals must be received no later than 2:00 pm, on Thursday, February 19, 2026. Proposals are to be sent

via email with the “Specification No. 26-11774-C and On-Call Painting and Repair for PRW” clearly indicated

in the subject line of the email. Please submit one (1) PDF of the technical Proposal with the filename saved as,

“Proposal: Vendor Name – 26-11774-C, On-Call Painting and Repair for PRW.” Corresponding pricing

proposal shall be submitted as a separate document with the filename saved as, “Pricing: Vendor Name – 226-

1174-C, On-Call Painting and Repair for PRW.”

Email Proposals to:

City of Berkeley

Finance Department/General Services Division

Solicitations@berkeleyca.gov

Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not

conform to the requirements specified herein will not be considered. Issuance of the RFP does not obligate the City

to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of

proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to

not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the

proposer has read the RFP and understands all the requirements and conditions.

For questions concerning the anticipated work, or scope of the project, please contact Walter Vandernald, Senior

Facilities Maintenance Supervisor, via email at wvandernald@berkeleyca.gov no later than February 6, 2026.

Answers to questions will not be provided by telephone or email. Answers to all questions or any addenda will be

posted on the City of Berkeley’s site at Bid & Proposal Opportunities | City of Berkeley (berkeleyca.gov). It is the

vendor’s responsibility to check this site. For general questions concerning the submittal process, contact

purchasing at 510-981-7320.

We look forward to receiving and reviewing your proposal.

Sincerely,

Henry Oyekanmi

Finance Director

2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7320 TDD: 510.981.6903

E-mail: purchasing@berkeleyca.org Website: cityofberkeley.info/finance/

City of Berkeley

On-Call Painting

and Repair for PRW

CITY OF

Specification No. 26-11774-C

Page 2 of 22

Release Date 01/20/26

BERKELEY

DEPARTMENT OF PARKS, RECREATION &

WATERFRONT (PRW)

REQUEST FOR PROPOSAL

FOR

ON CALL PAINTING AND REPAIR FOR PRW

SPECIFICATION NO. 26-11774-C

DATE January 20, 2026

MANDATORY PRE-BID CONFERENCE: Not Required

BID OPENING DATE: Thursday, February 19, 2026

Approved By:

____________________________________

Scott Ferris

Director of Parks, Recreation & Waterfront

2180 Milvia St., 3rd FLOOR, BERKELEY, CALIFORNIA 94704

(510) 981-6700

2

City of Berkeley

On-Call Painting

and Repair for PRW

I.

INTRODUCTION

Specification No. 26-11774-C

Page 3 of 22

Release Date 01/20/26

The City of Berkeley Parks, Recreation, and Waterfront Department maintains and implements City infrastructure

and is requesting proposals for a vendor to perform painting and repair work on an as-needed basis. The vendor must

provide all design, labor, supervision, implements, tools, machinery, safety equipment, 811 prevention,

required testing, traffic control, materials, and proper licensing to perform on-call painting and repair services.

II. SCOPE OF SERVICES

The scope of services is for a three (3) year term for an amount not to exceed $200,000 with no guaranteed minimum.

This is an on-call contract, and all work will be requested by the City in writing (email) and must be responded to in

writing (email). The primary objectives of this contract are to maintain the heavy workload by keeping our assets

painted and repaired. Due to the quantity of assets, it is beyond the scope of Berkeley staff.

On-call painting and repair work is requested for the locations listed below:

1. Parks fixtures

2. Sports field fixtures

3. Sport courts

4. Restrooms (interiors and exteriors)

5. Buildings (interiors and exteriors)

6. Docks

7. Gates

8. Catwalks

9. Pedestrian bridges

10. Signage

11. Road surfaces

12. Utility boxes/poles

Additional locations as needed.

General Requirements:

1. Contractor shall always maintain pedestrian and vehicular traffic control in accordance with the “Manual of

Traffic Controls” issues by the State of California, Department of Transportation. No additional payment

will be made to the Contractor for traffic control.

2. Contractor shall post “no parking” signs no later than 72 hours in advance of the time of need. Pedestrian

access to homes and businesses in the project area shall be always maintained. No additional payment will

be made to the Contractor for posting “no parking” signs and for maintaining residential and business

access.

3. The Contractor must request permission from the Project Manager prior to towing any vehicles that may

interfere with the Contractor’s progress.

4. Contractors shall always observe and comply with and shall cause all agents and employees to observe and

comply with all such laws, ordinances, regulations, orders and decrees, including all provisions of the

Occupational Safety and Health Act of 1979 and all amendments thereto, all applicable federal, state,

municipal and local safety regulations.

5. All work which is defective in its implementation or deficient in any of the requirements of these

specifications, shall be remedied, or removed and replaced by the Contractor in an acceptable manner, and

no compensation will be allowed for such correction.

6. Contractors shall endeavor, whenever possible, to restrict the use of water. The Contractor shall, when

necessary, at its own expense, provide all power and water necessary for the work. If necessary, the

Contractor shall provide filter materials at the catch basin to retain any debris and dirt flowing into the

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City of Berkeley

On-Call Painting

and Repair for PRW

Specification No. 26-11774-C

Page 4 of 22

Release Date 01/20/26

City’s drainage systems. Pollutants (any substance, material, or waste other than rainfall derived from

storm water) discharged to storm drains is strictly prohibited.

7. The contractor shall contact Underground Services Alert (USA) prior to excavation. Contractor must

comply with all USA requirements. The Contractor shall be responsible for protecting the underground

utilities that occur in the limits of the work.

8. The Contractor shall be responsible for the protection of public and private property adjacent to the work

and shall exercise due caution to avoid damage to such property. The contractor shall be responsible for all

damage to public and private property resulting from the concrete cutting, demolition, excavation and soil

backfilling. Such damage may be included, but is not limited to underground utilities (gas, water, sewer,

electric, cable) and irrigation systems. Repairs and replacements shall be at least equal to existing

improvements. Any damage to the private property shall be restored to the satisfaction of the property

owner and Project Manager within seven (7) days of the damage(s). All materials or installation methods to

be used shall comply with local Water and Air Quality Management District and EPA codes and

regulations. The Contractor shall comply with all City regulation including those regarding NPDES

(National Pollution Discharge Elimination System) Requirements.

9. Maintain barricades and construction work signs for the duration of the work.

10. Properly protect areas by the approved coverings during operations as directed and necessary.

11. Comply with the manufacturer’s recommendations for proper application of all materials.

12. Remove all waste and debris from the area of work overnight.

13. The Contractor shall comply with all applicable codes, standards, and regulations. All work and materials

shall be in full accordance with the latest rules and regulations of the National Electric Code, The Uniform

Plumbing Code published by the Wester Plumbing Officials Association, and other state or local laws or

regulations. If the work does not conform to these codes or regulations the Contractor shall furnish, without

any extra charge, any additional material and labor when required by the compliance with these codes and

regulations.

14. The work done herein shall be in accordance with these plans, specifications and the latest edition of the

Standards Specifications and Standard Plans of the State of California, Department of Transportation. It is

the intent of this contract to obtain a finished, workmanlike job, complete in place.

15. Contractors shall abide by the City of Berkeley Noise Ordinance (Ord. 13.40.050), which specifies time

limitations when engine-driven equipment may be operated. All construction machinery and vehicles

employed on the project shall be equipped with approved sound-muffling devices and operated in a manner

to cause the least noise consistent with efficient performance of the work.

16. The daily work period should not begin prior to 8:00 a.m.

Specific Requirements:

Inspection:

1. A pre-project inspection to assess all surfaces and document any necessary repairs.

Surface Preparation:

1. Protecting non-painted surfaces with appropriate tarps, drop clothes, paper, and tape.

2. Cleaning all surfaces to be painted to remove any loose impediments on all surfaces. Removal of nails,

screws, and any other unnecessary protrusions.

3. Repair or replace any wood rot, gaps, or buckling on flat wood surfaces, trim, and beams.

4. Drywall, plaster, window, door, carpentry, masonry, and concrete installations or repairs shall be included

as needed.

5. Scrape, sand, and fill cracks, holes, and other imperfections.

6. Prepare appropriate surfaces with a Tri Sodium Phosphate solution or equivalent.

7. Prep and prime new or repaired paint surfaces with two (2) coats of appropriate primer approved by the

owner.

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City of Berkeley

On-Call Painting

and Repair for PRW

Specification No. 26-11774-C

Page 5 of 22

Release Date 01/20/26

Painting:

1. Application shall include two (2) coats of paints, stains, and varnishes for a uniform finish.

2. Brand, grade, and finish of paints, stains, and varnishes to be approved by owner.

3. Inclusion of all necessary labor, materials, transportation, and equipment.

Clean-up:

1. Daily clean-up of the work area and a final, thorough clean-up at the project’s conclusion.

Waste Disposal:

1. Legally and properly disposing of all waste paint materials and debris.

Final Walk Through:

1. A final inspection with the contractor and project contact to ensure all work meets RFP’s standards.

Warranty:

1. Contractor shall warrant the workmanship and materials used for a minimum period of one (1) year from

the completion date.

III. SUBMISSION REQUIREMENTS

All proposals shall include the following information, organized as separate sections of the proposal. The proposal

should be concise and to the point.

1. Contractor Identification:

Provide the name of the firm, the firm's principal place of business (see section VII, F. – Local Vendor

Preference), the name and telephone number of the contact person and company tax identification number.

2. Client References:

Provide a minimum of three (3) client references. References should be California cities or other large public

sector entities. Provide the designated person's name, title, organization, address, telephone number, and the

project(s) that were completed under that client’s direction.

3. Price Proposal:

The proposal shall include pricing for all services. Pricing shall be all inclusive unless indicated otherwise.

Pricing proposals shall be a separate document. The Proposal shall itemize all services, including hourly rates

for all professional, technical and support personnel, and all other charges related to completion of the work

shall be itemized. Evaluation of price proposals are subject to the local vendor business preference (see section

VII.F.).

4. Contract Terminations:

If your organization has had a contract terminated in the last five (5) years, describe such incident.

Termination for default is defined as notice to stop performance due to the vendor’s non-performance or poor

performance and the issue of performance was either (a) not litigated due to inaction on the part of the vendor,

or (b) litigated and such litigation determined that the vendor was in default.

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Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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