Project Information

Bid Title

CDBG-DR AND CDBG-MIT GRANT ADMINISTRATION

Issuing Agency

Taylor County

Location

Florida

Published Date

May 13, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

CDBG-DR AND CDBG-MIT GRANT ADMINISTRATION

Proposals will be publicly opened on Monday, June 1, 2026 at 6:10 or as soon thereafter at a regularly scheduled Board of Commissioners meeting.   Proposers shall submit one (1) signed original and three (3) complete copies of the package.   All submissions shall be sealed, and clearly  marked with the “CDBG-DR and CDBG-MIT Grant Administration Project” and delivered to the Clerk of Courts, 1 ^st Floor Courthouse , 108 North Jefferson Street, Suite 102, Perry, Florida  32347 no  later than Friday,  May 29, 2026 at 4:00 p.m.

The Respondent’s name and mailing address  MUST be clearly marked on the outside of the proposal envelope.   Proposals must be clear, concise, and specific. To facilitate effective evaluation by the County, proposals shall be limited to 70 pages, excluding sectional dividers, and front and back covers.  Proposals which exceed this length will be considered non-responsive and will not be evaluated. Proposals are due and must be received by the due date outlined in this RFP.  Responses/qualifications proposals received later than the date and time specified will be deemed non-responsive and will not be considered.  The Taylor County BOCC will not be responsible for the late delivery of any  proposals that are incorrectly addressed, delivered in person, by mail, or any other type of delivery service.

Responses/qualifications proposals must be signed by an individual of the respondent’s organization legally authorized to commit the respondent’s organization to the performance of the product(s) and/or service(s) contemplated by this document. The Taylor County Board of County Commissioners reserves the right to accept or reject any or all qualifications proposals or any parts thereof; and the award; if an award is made, will be made to the most responsible firm with the best qualifications proposal whose proposal and qualifications indicate that the award will be in the best interest of Taylor County and reserves the right to waive irregularities in the RFP responses.

CDBG DR MIT Grant Admin Services Ad
CDBG RFP GRANTS ADMIN MIT AND DR

Attachment Preview

TAYLOR COUNTY, FLORIDA

GRANT ADMINISTRATION

REQUEST FOR PROPOSAL

Taylor County, Florida is requesting qualifications from qualified individuals or firms to provide

grant administration services for the County's Community Development Block Grant Disaster

Recovery (CDBG-DR) and/or Mitigation (CDBG-MIT) contract number(s):

I0183 in the amount of $2,500,000 (Mitigation-Critical Facility Hardening, DMH)

MS045 in the amount of $1,050,000 (2023-24 Storms IRP- Steinhatchee Roads paving project)

MS047 in the amount of $4,969,425 (2023-24 Storms IRP- TC Emergency Shelter project)

The projects are funded by the State of Florida, Department of Commerce, Community

Development Block Grant Disaster Recovery (CDBG-DR) and Mitigation (CDBG-MIT)

programs. Grant Administration services shall include but not be limited to the following Scope

of Work for this Request for Proposal for Grant Administration Services:

SCOPE:

Attendance at the Project Monitoring Visits conducted by Florida Commerce as well as the

Completion of all Required Reports

 Prepare Project Amendments

 Prepare all required advertisements

 Participate in all State and/or Federal Monitoring visits

 Prepare the monthly, quarterly or grant close out status reports for the project

 Participate in bi-weekly conference calls with Florida Commerce

 Prepare the Preliminary Contract and Final close-out documents for the project

Project Administration/Financial Supervisor

 Create and maintain an independent set of financial records for the project

 Prepare all Request for Funds for the project

 Coordinate 504 (handicapped accessibility) requirements with the County.

 Carry out required quarterly Fair Housing activities

 Coordinate with the State on any new and/or additional program requirements

Community Coordination

 Meet with the Board of Commissioners and County on a regular basis to keep the project

progressing smoothly

Coordination with Florida Commerce Staff

 Maintain continuous telephone and written coordination with State staff to ensure

smooth flow of the project through the state system

 Walk required amendments and approvals through the State to ensure quick approval

Prepare the Environmental Review

 Carry out the HUD Environmental Review, including all required mail-outs

 Prepare the Advertising required as part of the Environmental Review process

Coordination with the Project Architect and/or Engineer and Contractor

 Coordinate with the architect and/or engineer on all Federal and State requirements

associated with the project

 Participate in the Pre-bid conference for the project

 Obtain contractor approval from Florida Commerce

 Coordinate the Pre-construction conference with the project architect and/or engineer

 Review contractor package for grant information completion

 Insure “Notice to Proceed” is issued to the contractor

 Conduct required Employee Interviews

 Review and approve contractor payroll requests along with the architect and/or engineer

 Review and recommend approval of all change orders as they relate to State contract

compliance

To ensure compliance with 2 CFR 200.320 proposers for the RFP are to include pricing within the

submittals. Once the Taylor County BOCC’s ranking committee establishes the most qualified

individual or firm, the Taylor County BOCC will negotiate the price and profit with the selected

individual or firm. All records shall be maintained in accordance with state and federal CDBG

requirements. To maximize competition, the Taylor County BOCC is advertising this RFP in the

Tallahassee Democrat, a Metropolitan Statistical Area (MSA) newspaper, the and will also be

emailed to the County's Minority and Women Business Enterprise list as updated from the Florida

Office of Supplier Diversity. The solicitation will also be posted on the County’s website at

www.taylorcountygov.com. The entire Request For Proposal Package may be obtained by contracting

LaWanda Pemberton, County Administrator at LPemberton@taylorcountygov.com, or Melody

Cox at Melody.cox@taylorcountygov.com. The Request for Proposal Package is also posted on

the County’s website at www.taylorcountygov.com.

SUBMITTAL PARAMETERS AND DISQUALIFICATION

Proposals will be publicly opened on Monday, June 1, 2026 at 6:10 or as soon thereafter at a

regularly scheduled Board of Commissioners meeting. Proposers shall submit one (1) signed

original and three (3) complete copies of the package. All submissions shall be sealed, and clearly

marked with the “CDBG-DR and CDBG-MIT Grant Administration Project” and delivered to the

Clerk of Courts, 1st Floor Courthouse , 108 North Jefferson Street, Suite 102, Perry, Florida 32347

no later than Friday, May 29, 2026 at 4:00 p.m. The Respondent’s name and mailing address

MUST be clearly marked on the outside of the proposal envelope. Proposals must be clear,

concise, and specific. To facilitate effective evaluation by the County, proposals shall be limited

to 70 pages, excluding sectional dividers, and front and back covers. Proposals which exceed this

length will be considered non-responsive and will not be evaluated. Proposals are due and must

be received by the due date outlined in this RFP. Responses/qualifications proposals received

later than the date and time specified will be deemed non-responsive and will not be considered.

The Taylor County BOCC will not be responsible for the late delivery of any proposals that are

incorrectly addressed, delivered in person, by mail, or any other type of delivery service.

Responses/qualifications proposals must be signed by an individual of the respondent’s

organization legally authorized to commit the respondent’s organization to the performance of

the product(s) and/or service(s) contemplated by this document. The Taylor County Board of

County Commissioners reserves the right to accept or reject any or all qualifications proposals or

any parts thereof; and the award; if an award is made, will be made to the most responsible firm

with the best qualifications proposal whose proposal and qualifications indicate that the award

will be in the best interest of Taylor County and reserves the right to waive irregularities in the

RFP responses.

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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