Project Information

Bid Title

Annexation Services

Issuing Agency

City of Joplin

Location

Missouri

Published Date

Jun 12, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026=RFP-19

Original Source

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Bid Documents

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Project Description

Bid Number:	2026=RFP-19
Bid Title:	Annexation Services
Category:	Public Works
Status:	Open

Description: The City seeks to engage a qualified consultant to provide professional services related to the annexation of properties adjacent to its corporate limits. The goal is to expand municipal boundaries strategically to support growth, improve service delivery, and enhance economic development opportunities. Publication Date/Time: 6/12/2026 6:00 AM Closing Date/Time: 6/29/2026 2:00 PM Submittal Information: Mail or drop off only Contact Person: Tony Robyn, Assistant City Manager, 417-624-0820 x1203 Related Documents: 2026-RFP-19 Annexation Services repost

Attachment Preview

REQUEST FOR PROPOSAL NO. 2026-RFP-19

Annexation Services

RFP Due Date: 2:00 P.M., June 29, 2026

Location:

City of Joplin

2nd Floor

602 South Main Street

Joplin, MO 64801

Staff:

Email:

Tony Robyn, Assistant City Manager

trobyn@joplinmo.org

Phone:

417-624-0820 Ext. 1203

Sealed proposals will be received by the City Manager’s Office at the specified location until the

time and date cited above. Only proposals received by the correct time and date will be recorded.

Proposals must be submitted in an envelope with the Request for Proposal number and the Vendor’s name

and address clearly indicated on the envelope. All proposals must be completed in ink or typewritten and

submitted by the time and date above. Consultants are strongly encouraged to carefully read the entire

Request for Proposal.

Page 1 of 14

NOTICE TO BIDDERS

The City of Joplin, Missouri will accept sealed bid proposals until June 29, 2026, at 2:00 pm. as set forth

in the bid packet to PROCURE the following service:

Annexation Services

The RFP is available in the Joplin Bid Center https://www.joplinmo.org/Bids.aspx. Any questions, contact

Tony Robyn, Assistant City Manager, by calling 417-624-0820 ext. 1203 or by emailing

trobyn@joplinmo.org. Any bids received after the specified deadline will not be considered.

The City reserves the right to evaluate all bids, to reject any or all bids and re-bid at a later date. The

City may waive any irregularities in the bid or negotiate variances from specifications and make awards

that are in the best interests of the City. The City will have final decision in all matters regarding

acceptance of bids and issuance of awards.

The City encourages minority and female-owned businesses to submit bids on all City purchases.

Leslie Haase, CPA, CMA

Finance Director

Publication Date: April 10, 2026

Page 2 of 14

CITY OF JOPLIN, MISSOURI

Annexation Services

Purpose

The City seeks to engage a qualified consultant to provide professional services related to the

annexation of properties adjacent to its corporate limits. The goal is to expand municipal boundaries

strategically to support growth, improve service delivery, and enhance economic development

opportunities.

1. Scope of Work

The selected consultant will be expected to:

I. Data Collection and Analysis

a. Review existing corporate limits and surrounding areas

b. Coordinate with the City the development of a prioritized list of properties to pursue in

coordination with city annexation plan

c. Create an annexation analysis report and engagement database, excel document, or

other digital tool of attributes for each property to include but not limited to (property

size, owner, owner contact information, current property tax assessment, current utility

services, current jurisdiction, and other pertinent information)

II. Stakeholder Engagement

a. Develop a communications plan for property owners, residents, and business owners

b. Develop communications and marketing materials for meetings with prospective parties

c. Regularly meet with and communicate with all applicable parties identified in the

priority list to achieve agreement for annexation

d. Provide responses to inquiries and objections for prospective parties for review

e. Keep a log or summary of communications with each party for final report

III. Implementation Support

a. Working with the City, the consultant will assist in executing necessary agreements

b. Assist city staff during Council meetings and public hearings

c. Help coordinate with County and State agencies for boundary updates

IV. Other

a. Assist in the preparation of required notices, petitions, and resolutions in compliance

with statutory requirements

b. Assist with obtaining legal descriptions for properties to be annexed

c. Meet monthly, in person or virtual, with city staff to discuss progress and next steps

2.

Pricing Requirements

Each Proposal shall include the following:

The Proposal must detail how the Consultant will provide the Scope of Services required by this RFP,

to include the initial preparation costs to initiate, hourly rate for outreach and citizen engagement,

and a commission-based cost structure based on successfully annexed property as outlined in #9.

Page 3 of 14

3. Company Profile

Provide the following information relative to your firm:

A. Firm name and business address, including telephone, numbers, and e-mail address.

B. Year established (include former firm names and year established). Identify the

country and state in which the firm was incorporated or adopted.

C. Provide the firm’s type of ownership and, if applicable, parent company or

subsidiaries. Include dates of any corporate mergers and/or acquisitions, including all

present and former subsidiaries with dates of any and all restructuring since the

founding date. Also, provide any licensure in Missouri.

D. Clarify the business address and telephone number of the office(s) at which the work

is to be accomplished (if different than item A). Also include the name, address, and

telephone number of the project manager, if different than item A.

4. Organizational Structure

Describe your firm's organizational structure and team and discuss how you anticipate organizing your

project team for this engagement.

5. Key Staff Resumes

Provide a list of key project team members and primary project point of contact to be involved.

Provide resumes for the project manager and other key managerial staff and technical information,

which include work experience, education, and any work-related publications. The key people

proposed for the project must actually participate. If, because of extenuating circumstances, a key

member must be replaced, the City must be notified and approve the new member.

6. Experience and Qualifications

Set forth your municipal knowledge (Joplin preferred), experience, and qualifications as they relate to

the proposed project in terms of technical scope, tasks involved, deliverable products, and other

elements of the work as they relate to the evaluation criteria and all requirements of this RFP. The

Proposal should provide all information which the Consultant considers pertinent to its qualifications

for performing the work called for by the RFP.

7. References

Consultant must furnish a minimum of three (3) references. References should be listed for similar

type work as requested in this RFP. Each reference must identify and describe the project worked on

and specify the originating and final project manager for the party providing the reference. References

may or may not be reviewed or contacted, at the sole discretion of the City.

Page 4 of 14

8. Timeline to Complete Study

Each Consultant must furnish a 6-12 month timeline to complete the initial outreach and scope of

work outlined in this RFP, with specific objectives highlighted.

9. Cost of Proposal

This contract will be both negotiated hourly rate and performance-based contract.

 Each Respondent shall bid their cost based on a per acre of property annexed basis, which

shall be based upon the property owner signing the required annexation contract.

 Respondent shall bid any one-time initial start-up costs to include communication materials,

brochures, etc.

 Include an hourly rate for property owner engagement and estimated number of hours for

initial contact and discussions.

 The contract will have a not-to-exceed cost structure so include an hourly rate which the City

would be billed for any services the City might request outside the scope of the items listed

in this RFP.

10. RFP Schedule

The City anticipates that the following timetable will apply to this RFP. The dates following the June

12, 2026 RFP issue date are subject to change:

Activity

RFP issued

RFP Due Date

Finalist Interviews (if required)

Vendor Selection

Complete Contract

Present Contract to Council for Approval

Consultant Commence Work

Initial Report Anticipated

Date

June 12, 2026

June 29, 2026

Week of July 6, 2026

Week of July 6, 2026

July 2026

July/August 2026

July/August 2026

December 2026

Addenda to the RFP and Requests for Information:

The City may, at its sole discretion, issue Addenda to this Request for Proposals containing responses

to questions and requests for information, clarifications or revisions of the RFP, or any other matters

that the City deems appropriate. Addenda will be posted on the City bid center:

https://www.joplinmo.org/Bids.aspx

Any question, request for clarification, or request for additional information regarding this RFP should

be submitted no later than June 18, 2026 via e-mail to trobyn@joplinmo.org

(Su: Annexation Services). No oral response by any employee or agent of the City shall be binding on

the City or shall in any way be considered a commitment by the City. If a Consultant finds any

Page 5 of 14

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