Project Information

Bid Title

RFP: Henderson County Sports Complex Restroom Buildings Project

Issuing Agency

County of Henderson

Location

North Carolina

Published Date

Apr 1, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View	Bid Awarded To
RFP: Henderson County Sports Complex Restroom Buildings Project	Thu 4/23/26	Open - accepting bids and proposals	Request for Proposals Construction Drawings Project Manual Building Layout	View Details

Attachment Preview

Henderson County Capital Projects

100 N. King St. Project Management Suite

Hendersonville, North Carolina 28792

___________________________________________________________________________________

Memorandum To: Interested Qualified Bidders

From:

Bryan Rhodes

HC Capital Projects Director

Brian Cotton

HC Capital Projects Superintendent

Ronnie Kilby

HC Capital Projects Project Coordinator

Subject:

Request for Proposals:

Henderson County Sports Complex Restroom Buildings

Date:

4/1/2026

Mandatory Pre-Bid Meeting:

April 8th, 2026 @ 10:00 am

Berkeley Mills Sports Park

47 Balfour Rd.

Hendersonville, NC 28792

Proposals are due:

April 23rd, 2026 @ 3:00pm

Henderson County Government Offices

Attention: Brian Cotton

100 North King Street Project Management Suite

Hendersonville, NC 28792

Location of Work:

Berkeley Mills Sports Park

69 Balfour Rd.

Hendersonville, NC 28792

Last Day For Questions:

April 15th, 2026 @ 3:00pm. Questions must be sent via

Email to Brian Cotton at bcotton@hendersoncountync.gov

Sealed hard copy bids will be received from bidders by Henderson County at the Henderson County

Government Offices, 100 North King Street, Project Management Suite, Hendersonville, North

Carolina 28792 until April 23rd, 2026 @ 3:00pm .

It is the sole responsibility of the vendor that its bid reaches Henderson County by the

designated date and time indicated above.

Page 1 of 4

Henderson County Capital Projects

100 N. King St. Project Management Suite

Hendersonville, North Carolina 28792

___________________________________________________________________________________

Scope of Work:

Complete turnkey construction of the 3 Restroom buildings in attached plans and specs.

• Contractor is responsible for all required permits and inspections.

• Building 1. Ticket Office/ Restrooms

Contractor is to provide and install all materials required for complete construction of

building per plans and specs. To include, but not limited to Foundation, Slab, CMU and

Metal stud framing and finishes, Electrical equipment, HVAC equipment, Interior

partitions (framed and pre fab).

• Building 2. Picnic Shelter / Restrooms

• Contractor is to provide and install all materials required for complete construction of

building per plans and specs. To include but not limited to Foundation, Slab, CMU and

Metal stud framing and finishes, Electrical equipment, HVAC equipment, Interior

partitions (framed and prefab).

• Building 3. Existing storage/ Restrooms

• Contractor will provide slab for the existing storage building but is NOT responsible for

moving existing building.

• Contractor is to provide and install all materials required for complete construction of

restrooms at end of slab as shown per plans and specs. To include but not limited to

Foundation, Slab, Metal stud framing and finishes, Electrical equipment, HVAC

equipment, Interior partitions (framed and pre fab).

• Sewer, Water and Electrical will be stubbed at each building site. Awarded contractor

will be required to make all connections.

• Awarded contractor will need to coordinate with the site contractor for access to

building site.

• Awarded Contractor Must Provide a 1-year warranty on all workmanship, materials and

equipment from the completion date.

Substantial completion date of this project is October 1, 2026.

• Buildings #1 Ticket Office/ Restrooms and Building #2 Picnic Shelter/ Restrooms must

be complete by this date.

• Liquidated damages of $1,000 per day will be applied, per day past the date of

substantial completion. Liquidated damages will be determined upon contractor

performance and shall not be applied to any delays due to procurement of needed units

or materials for this project.

Page 2 of 4

Henderson County Capital Projects

100 N. King St. Project Management Suite

Hendersonville, North Carolina 28792

___________________________________________________________________________________

Job Specifics:

Henderson County Sports Complex Restroom Buildings Project is to be bid by a North Carolina

General Contractor. License must be included in bid package

All material substitutions need to be submitted by contractor and approved by owner.

Site Conditions:

1. The Contractor will be responsible for permitting and scheduling of inspections.

2. The Contractor will be responsible for providing own power for project.

3. The Contractor will be responsible for providing a dumpster.

4. The Contractor will be responsible for providing their own storage containers for material, as needed

5. Smoking is not permitted on the job site.

6. Any damage to walkways, pads, patios and foliage will be the responsibility of the Contractor to repair

or replace at their expense.

7. All workers are required to wear proper work attire.

8. Weapons are prohibited on County property.

The following information must be included in the proposal:

1. All applicable licensure with North Carolina.

2. General Workday Schedule for “all anticipated workday start and completions” or stoppage.

3. Warranty on all above work

4. Proposals to be in the form of a proposed contract signed by the bidder and ready for the

County’s approval, Henderson County Public Schools approval and having signature lines for

signatures by both agencies.

5. Include a copy of COI and W-9 form.

6. Proposals should include a lump sum price for the base bid work with separate pricing for

each alternate listed.

7. All bids of $300,000 or more, are required to provide 100% Payment Performance Bonds for

the base bid and included alternates.

8. All Bids of $500,000 or more, include Bid Bond in an amount equal but not less than five

percent (5%) of the gross amount of the base bid and included alternates.

9. Include all applicable taxes in your proposal. Henderson County is not tax exempt.

Project will be awarded based on total Base Bid

TOTAL BASE BID

$_____________________

Base Bid as specified in Engineered drawings.

Page 3 of 4

Henderson County Capital Projects

100 N. King St. Project Management Suite

Hendersonville, North Carolina 28792

___________________________________________________________________________________

ACCEPTANCE OF WORK

1. All work must be permitted by Henderson County and receive County inspections. Owner is

to receive written copies of all.

2. Owner is to receive all warranties, maintenance manuals, product data and closeout

documents.

See “Doing Business with Henderson County” for general information and Henderson County

Insurance and Bond Requirements along with Minority Business Participation Guidelines at

https://www.hendersoncountync.gov/county/page/doing-business-henderson-county

Terms & Conditions:

Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions

shown in the document found online at

https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/terms_co

nditions.15.23_0.pdf

These Terms and Conditions, which refer to a “purchase order”, shall be deemed to be included in any

contract entered into as a result of this Request for Proposals (“RFP”).

Any attempt by a proposed contracting party (the “Bidder”) under the RFP to exclude any of these Terms

and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-responsive

(unless Henderson County has notified the Bidder that the funding source for the goods or work sought

under this RFP is not federal funds, in which case those provisions under number 15 of the Terms and

Conditions (and all subparts thereunder) may be excluded from a Proposal.

Henderson County reserves the right to reject any and / or all bids. Qualified contractors

interested in bidding on this project may contact Brian Cotton @

bcotton@hendersoncountync.gov

Page 4 of 4

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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