Project Information

Bid Title

053 - Mat Rental

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Feb 12, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

053 - Mat Rental

File Number: 053
Closing Date: February 26, 2026, 3:00 PM
Requestor/Buyer: Jules Gilliam
Contact Email: jgilliam@clevelandohio.gov

Bid Document

Attachment Preview

INVITATION TO BID

(This is not an order.)

Page 1 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Wilfredo Caraballo

216-664-3180

wilfredo_caraballo@clevelandwater.com

Procurement Folder

157654

RFB No.

RFB 2002 202600000000053

RFB Description

Mat Rental - February 2026

RFB Closing Date/Time

February 26, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

February 26, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Mat Rental - February 2026

Item Quantity/

UOM

Event Date

Service

Dates

From

To

Catalog

Discount

Rental of 2' x 8', 3' x 5', 3' x 8', 3' x 10', 3' x 15', 4' x 6', 4' x 6' Scrapper, 4' x 8' and 10' x 12' with Hog Floor Mats, To Be Delivered Once (1x)

a Month During Summer and Twice (2x) a Month During Winter for a Maximum of Thirteen (13) Months from Purchase Order Date.

-Summer Delivery to Start in April and End in October

-Winter Delivery to Start in November and End in March

ALL Mats to be Black in color BUT Willing to Accept Grey IF Black is Not Available. MUST Be Slip Resistant; Must Be Trip Resistant

(Non-Curling). High Traffic Public Facility Requires Flat-Laying Mats, NO Exceptions.

Rental Cost per Mat:

1. 2' x 8' -$_________Each. x 1 Each = $____________ x 13 Months = $______________

2. 3' x 5' -$_________Each x 4 Each = $____________ x 13 Months = $______________

3. 3' x 8' -$__________Each x 2 Each = $___________ x 13 Months = $______________

4. 3' x 10' -$_________Each x 3 Each = $___________ x 13 Months = $______________

5. 3' x 15' -$_________Each x 5 Each = $____________ x 13 Months = $_______________

6. 4' x 6' -$__________Each x 8 Each = $____________ x 13 Months = $_______________

7. 4' x 6" Scrapper- $____________Each x 1Each = $__________ x 13 Months = $_______________

8. 4' x 8' -$____________Each x 5 Each = $__________ x 13 Months = $_______________

9. 10' x 12' with Hog Floor Mat $_____________ea. x 1 = $________________ x 13 Months = $_______________

Grand Total for Thirteen (13) Months of Service: $_____________________

********** Rental Cost per Mat to Include Pick Up, Delivery/Transportation Cost, Cleaning and Placement**********

*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****

.

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

.

*****Services & Orders Are To Be Provided As Needed*****

.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 2 of 3

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Wilfredo Caraballo

216-664-3180

wilfredo_caraballo@clevelandwater.com

Procurement Folder

157654

RFB No.

RFB 2002 202600000000053

RFB Description

Mat Rental - February 2026

RFB Closing Date/Time

February 26, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

2002

February 26, 2026 3:00 PM

*****Purchase Order Not to Exceed $5,000.00*****

.

*****Quantities & Orders May Vary*****

************The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY************

.

Ship To:

Vendor Response

Plants: Parma Pumping Sta.

Plants: Parma Pumping Sta.

5953 Deering Ave

Parma Heights, OH 44130

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

1 / 1 Lowest and best bidder under Chapter 181 C.O.

Response Type

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

INVITATION TO BID

(This is not an order.)

Page 3 of 3

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Wilfredo Caraballo

216-664-3180

wilfredo_caraballo@clevelandwater.com

Procurement Folder

157654

RFB Closing Date/Time

February 26, 2026 3:00 PM

RFB No.

RFB 2002 202600000000053

RFB Description

Mat Rental - February 2026

Department/Division Public Bid Opening Date/Time

2002

February 26, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

The Document ID Number and Buyers Name in email subject line

PDF File of Request For Bid Form

Terms & Conditions.

Northern Ireland Affidavit.

Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 532412Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing
• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing

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