Project Information

Bid Title

Pre-Treatment Sedimentation Piloting Unit Rental

Issuing Agency

City of Douglas

Location

Wyoming

Published Date

Apr 8, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Pre-Treatment Sedimentation Piloting Unit Rental
Category:	Water Treatment Plant
Status:	Open

Publication Date/Time: 4/8/2026 12:00 AM Publication Information: Douglas Budget: April 8th & 15th, 2026 Closing Date/Time: 4/15/2026 11:00 AM Submittal Information: City of Douglas City Clerk, 101 N 4th St., PO Box 1030, Douglas, WY 82633 Bid Opening Information: City Hall 04/15/2026 11:00 AM Related Documents: Water Treatment Plant RFP Pretreatment Water Treatment Plant Pre Treatment AFB

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Request for Proposals

Regarding (Douglas

WTP Pre-Treatment

Piloting Unit) in

Douglas, Wyoming

The intent of this Request for Proposals

(RFP) is to create a transparent process

for interested parties to prepare a

proposal for use of a pre-treatment

sedimentation piloting unit to the City of

Douglas City Council.

Proposals will be accepted until April

15th, 2026 at 11:00 AM MST and will be

evaluated immediately following.

Please send your response to:

City Clerk

City of Douglas

P.O. Box 1030

101 North 4th Street

Douglas, WY 82633

Section One

Introduction and Summary

The City of Douglas (City) is soliciting proposals for the provision of a pretreatment piloting

unit for the City. This unit will be used to assess pilot scale capabilities for implementation

within the existing Douglas Water Treatment Plant. The pilot is intended to be operated by

City and supported by HDR Engineering, Inc (HDR) staff. This piloting unit must have the

following processes (AT A MINIMUM) to be considered for selection:

1. A rapid mix basin

2. A flocculation basin

3. A plate sedimentation step

4. Sludge collections system. Ability to divert sludge residuals and sedimentation

effluent to independent discharge locations.

5. Chemical feed equipment

6. Control systems to to allow the City the ability operate locally and remotely.

7. Ability to collect continuous operational turbidity data, effluent and influent.

It is anticipated that work associated with the selected and provided pilot unit for this RFP

will begin in late May of 2026. This work is expected to continue through August of 2026,

with potential to extend through September of 2026 at the City’s discretion. Written

proposals with a fixed fee amount must be received by Devon Litzsinger, City Clerk, City of

Douglas, P.O. Box 1030, 101 North 4th Street, Douglas, WY 82633, no later than April 15th,

2026 at 11:00 AM MST.

It is expected that delivery of the equipment should begin within 45 days of selecting an

applicant.

Section Two

City of Douglas

Recognized as the Jackalope Capital of the world, the City of Douglas, population 6,400±, is

a growing Wyoming community located in east central Wyoming in Converse County along

the Interstate 25 corridor approximately 50 miles East of Casper, WY. Our legacy is rooted

in the Oregon Trail pioneers, railroads, and the wild western frontier. That pioneering spirit

essential to survival in the old west still exists today.

Douglas has been called one of the best 100 Small Towns in America and was recently

selected as the best small town in the western United States to practice medicine. Douglas

has a diverse economy and high quality of life grounded in traditional family values.

With breathtaking views, Douglas sits at 5,000 feet at the foot of the beautiful Laramie

Mountain range, and beside the North Platt River and is only a short distance from the

RFP: Douglas WTP Pre-Treatment Piloting Unit

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Medicine Bow National Forest and Glendo Reservoir. This beautiful location offers many

outdoor recreational opportunities such as hunting, fishing, boating, and hiking.

In addition to being the official home of the Jackalope and a Tree City USA, Douglas is also

the home of the Wyoming State Fairgrounds and Pioneer Museum, Wyoming Law

Enforcement Academy, Douglas Railroad Interpretive Center, Douglas Community Golf

Course and the Douglas Motorsports Park.

Douglas has a strong economic base primarily influenced by the availability of rail access,

nearby coal resources and related mining operations, as well as exploration and production

activities associated with oil, gas, and uranium reserves in Converse County.

Section Three

Project Background

The City of Douglas retained HDR Engineering Inc to analyze issues with the current water

treatment process for the City (slow sand filtration). The HDR team also completed an

alternatives analysis of the Douglas Water Treatment Plant (WTP) that classified influent

water quality and identified production issues associated with the use of slow sand

filtration. Multiple alternative treatment processes were evaluated with conventional pre-

treatment with low pressure membrane filtration (MF/UF) being selected as the prefered

alternative for pilot testing. Due to the requirements set forth by the EPA and WYDEQ,

piloting of a treatment unit is required for certification prior to any functional upgrade. See

Exhibit A for Site Layout and Exhibit B for preliminary PFD.

Section Four

Scope of Services

The selected vendor should be able to complete all listed services below:

1. Provide delivery of the equipment to site for pilot testing. City will

provide equipment to unload and place in testing location.

2. Provide delivery no later than May 31st, 2026. If unable to meet

this delivery date, proposer should indicate date at which delivery is available for

the City’s consideration.

3. Provide onsite start-up and training services to City and HDR Engineering staff.

4. Provide technical support for pilot skid operations. Technical support to include

remote and onsite support as needed to support continuous pilot operations.

5. Provide operational direction and recommendations for the duration of the

piloting period.

6. Provide preliminary estimates of required source water, chemicals required (type

and usage amount) and chemical usage for the piloting duration. This includes

volumetric flow rates, type and quantity of chemical, as well as

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any additional operating parameters that may be needed for successful

operation.

7. Provide a finalized report detailing piloting operations during the testing period.

Section Five

Proposal Submittal Requirements

Proposals must include the following information:

1. Introductory Requirements

a. Transmittal Letter

Proposals must have a transmittal letter signed by an authorized representative of the

applicant’s company confirming the applicant’s availability to accomplish this project and

a commitment to complete the project within the timing parameters of this RFP. If unable

to meet the requested delivery date, proposer should indicate date at which delivery is

available for the City’s consideration.

b. Project Understanding

A statement describing the applicant’s understanding of the project and any special

considerations/opportunities that may be afforded to the project.

2. General Information

a. Provide the following company information:

i. Firm name

ii. Business address

iii. Primary contact name, email and telephone number

iv. Year established

v. Type of ownership

b. Experience

i. Provide information on the applicant’s background and experience on similar

projects.

ii. Provide background of key members in the team and their specific experience in

previous projects that would relate to this project.

c. Potential or Perceived Conflicts of Interest

i. Any potential or perceived conflicts of interest must be disclosed.

3. Technical Data

a. Description of the pretreatment pilot unit including but not limited to:

i. Treatment equipment included in the skid

ii. All gages and instrumentation included with the skid

iii. Connection requirements for the inlet and outlet of the unit

iv. Minimum and maximum GPM required for the unit

v. Minimum electrical requirements for piloting the unit

vi. Dimensions of the unit

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vii. Chemical feed system quantity and capacities

viii. Other special technical requirements needed to run the piloting unit.

b. Requirements for influent water, such as maximum limits of analytes such as turbidity,

pH, etc.

4. Project Approach, Schedule and Presentations

a. Provide narrative detailing the applicant’s philosophy and approach to complete the

project as described.

b. Provide an overall project schedule including the timing of major tasks, progress reports,

and reports.

d. Provide any additional information or approaches felt to be relevant to indicate the

applicant’s ability to successfully complete this project.

5. Resumes

a. Provide resumes of individuals who will be working on the project. For each individual,

describe their proposed role and list their relevant experience as requested in 2b above.

6. References

Provide references from at least three similar projects for which the applicant has provided

piloting rental services. References are to include the name of a project contact along with their

position, email address and telephone number. Each reference is to include a description of the

services provided to the client and the applicant’s specific role.

7. Copies

Provide 5 hard copies and one electronic copy containing the entire submittal in .pdf format.

8. Project Costs

Expenses are to be broken down into line items showing the cost of each major task as well as the

overall cost.

The proposal is to be signed by an official authorized to bind the offer and is to contain a statement to the

effect that the proposal is a firm offer for a ninety (90) day period from opening. The proposal is also to

provide the following information: name, title, address, email address, and telephone number of the

individual(s) with authority to contractually bind the company and also who may be contacted during the

period of proposal evaluation for the purpose of clarifying submittal information.

Section Six

Selection Procedures, Schedule and Budget

Written questions regarding this RFP should be submitted to Brandon Noble at

brandon.noble@hdrinc.com no later than April 12th, 2026. Responses to questions will be emailed to

everyone who submitted questions or who notified the City Council they would like to receive responses.

All communication during the solicitation process will be directed to Brandon Noble. No other contact

will be made regarding this RFP with any City staff, City Council, Agents, Consultants outside of HDR

RFP: Douglas WTP Pre-Treatment Piloting Unit

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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