Project Information

Bid Title

158 - Lawn Maintenance SE Side

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 13, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

158 - Lawn Maintenance SE Side

File Number: 158
Closing Date: April 20, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 1 of 2

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Adam Cisler

216-664-2190

ACisler@clevelandohio.gov

Procurement Folder

158452

RFB No.

RFB 0201 202600000000158

RFB Closing Date/Time

April 20, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Lawn Maintenance

SEE ATTACHED PDF FOR ADDITIONAL INFORMATION

Ship To:

Aging

75 Erieview Plaza, 2nd Floor

Cleveland, OH 44114

RFB Description

Lawn Maintenance SE Side

Department/Division Public Bid Opening Date/Time

0201

April 20, 2026 3:00 PM

Item Quantity/

UOM

Event Date

Service

Dates

From 2024-04-01

To 2025-03-31

Vendor Response

Contract Amount

$

Catalog

Discount

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

INVITATION TO BID

(This is not an order.)

Page 2 of 2

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Adam Cisler

216-664-2190

ACisler@clevelandohio.gov

Procurement Folder

158452

RFB Closing Date/Time

April 20, 2026 3:00 PM

RFB No.

RFB 0201 202600000000158

RFB Description

Lawn Maintenance SE Side

Department/Division Public Bid Opening Date/Time

0201

April 20, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

BID - SCHEDULE OF ITEMS

City of Cleveland

Division of Purchases And Supplies

City Hall - Room 128

Cleveland, Ohio 44114

TITLE OF BID: 2026 Chore - Senior Lawn Maintenance

BIDDER MUST

COMPLETE & SIGN

BELOW

NAME OF FIRM

STREET ADDRESS

ORDINANCE NO. 497-08

PASSED: 6-2-08

DEPARTMENT OF AGING

CITY RECORDS ADVERTISEMENT DATES

BUYER

BID OPENING

SIGNED

CITY / STATE / ZIP CODE

___ STANDARD CONTRACT BID AUTHORIZED SIGNATURE

_x_ REQUIREMENT CONTRACT BID

12:00 O'CLOCK NOON DATE

OFFICIAL TIME

ONE YEAR CONTRACT, WITH OPTION TO RENEW FOR ONE ADDITIONAL YEAR.

DESCRIPTION

QTY.

UNIT PRICE

EXTENSION

Lawn Maintenance for APPROXIMATELY 50 private residences/units per month for 8 total cuts per residence and 1 leaf

cleanup. Real total clients may vary slightly.

1. Lawn Maintenance / Cut

2. Lawn Maintenance / Leaf Cleanup

50

$_____________ $__________

50

$_____________ $__________

ALL ITEMS /COMPLETE COST PER SERVICE

All quantities are approximate.

CONTRACT IF ANY, SHALL NOT EXCEED $49,999.00 PER YEAR.

CONTRACT SHALL BE FOR PERIOD MAXIMUM OF ONE YEAR

$________

DELIVERY

ALL OF THIS BOUND INFORMATION MUST BE KEPT INTACT AND, TOGETHER

WITH ANY ADDENDA ISSUED, MUST BE RETURNED WITH THE BID.

OTHERWISE, THE BID MAY BE CONSIDERED INFORMAL.

Page 1 of 1

(Days)

PAYMENT DISCOUNT

%

Days

SPECIFICATIONS/DESCRIPTIONS OF SERVICES

CITY OF CLEVELAND - DEPARTMENT OF AGING

RFB 0201 2026*

Senior Lawn Maintenance – Chore Program

C-1 SCOPE OF WORK

The work required under this contract as designated by the limits of the contract shall include the

furnishing of all labor materials, tools, transportation, supervision, fuel and service necessary to

provide lawn maintenance. Maintenance includes grass cutting, trimming, leaf pickup and general

lawn care such as, but not limited to, yard cleanup for approved program participants.

C-2 QUALIFICATIONS OF BIDDERS

The bidder shall demonstrate that they have available, under their direct employment supervision,

the necessary organization and facilities to properly fulfill all the services and conditions required

under these specifications. Failure to submit the documentation may make your bid non-

responsive.

Bidder shall submit the following supplemental information:

A. That the bidder has maintained an organization capable of performing the work

hereinafter described, in continuous operation for at least the past three years as qualified

in the above section. How many employees do you staff

B. The names of his/her employees in to be assigned to this contract, his/her function in

the company, title and number of years of service with the bidder's firm and years of

experience in the field of lawn care or landscape maintenance. The supervisors and work

crews assigned to this job shall be actively employed by the contractor and have a

minimum of three years’ experience. Please list Equiment use: Commercial or Residential

Mower: (Names & Size) Weedwacker: / Trimmer ( Names ) , Blower: ( Name or any other

equipement that the contractor expects to use in the provision of this contract.

C. The present address of the main operating facilities of this organization.

D. Please Give (3) Professional References and/or Examples of other Past or Current

Contracts

E. Total number of Years You Have Been in Business?

F. If you were to become unavailable for any reason do you have someone to fulfill your

obligations?

C-3 DEFINITIONS

Director shall mean the Director of the Department of Aging or approved designee.

Chore Services Coordinator shall mean the person designated by the Director to oversee most

aspects of this contract including authorization and inspection of forms, pre-approval and final

acceptance of work, acceptance of substitutions, etc.

Page 1

SPECIFICATIONS/DESCRIPTIONS OF SERVICES

CITY OF CLEVELAND - DEPARTMENT OF AGING

RFB 0201 2026*

Senior Lawn Maintenance – Chore Program

C-4 CHORE PROGRAM

The Chore program outlined is based upon the goal to allow seniors, and adults with disabilities,

to remain in their homes as long as they desire. The program designates the necessary tasks

to be performed on a routine basis. The program will provide a clean, usable, and visually

attractive appearance for the property of participants.

Unless otherwise directed by the Director of Aging the length of the grass cutting season is

assumed to begin May 1, 2026 and end October 31, 2026 and leaf cleanup takes place in the

month of November or as weather permitting. The number of grass cuts to take place in the

season is not to exceed 8 cuts per client and 1 leaf pick up unless otherwise directed by Aging.

The scope of this contract will be limited to a localized geographic location comprised of

Cleveland’s South East Side.

A. All work must be performed during regular business hours, strictly adhering to all local

codes regarding use of machinery during weekdays during the hours of 8:00 am and 7:00

pm. Cleveland, Ohio Noise Ordinance 605.10 Unnecessary Noise

B. Cut frequency and document notations:

1. The grass cutting program provides one complete grass cutting once every 3

weeks per client, not to exceed 8 cuts per client in a season.

a. Contractors may choose to complete any reasonable number of job tasks in

a day, week, or bi-weekly period, as long the client is served every 3

weeks.

2. Some clients own a plot of land, which may appear vacant, immediately adjacent

of his/her home. The plot must also be cut with the same expectations and will be

marked accordingly in order to indicate to the contractor whether or not to cut the

plot.

a. Adjacent lots will be indicated by the Department of Aging only. Any

discrepancies that arise in the course of work or in speaking to seniors

should be referred to the Department of Aging Chore Services Coordinator

for review.

3. Contractor crew workers will walk the property before beginning any work so as to

inspect for any factors which may cause the property not to be cut - i.e. the

client’s yard is too wet to mow, or the rear gate may be locked and there is no

entry to the back of the home.

4. In the event there is an obstacle preventing service to the back yard, including but

not limited to a pet occupying the back yard, or a locked gate:

a. The contractor will knock on the resident’s door in the attempt to have the

obstacle cleared.

b. In the event the obstacle cannot be removed or cleared – the contractor

will notate his/her paperwork accordingly to reflect what work (if any) has

been completed followed by the date – i.e. “Front yard only cut, gate

locked, client not home 5/24”. Contractor will hang a door tag which will be

provided by the Department of Aging indicating the obstacle.

c. Contractor shall submit records of completed work on a weekly basis, no

later than Tuesday, 12:00pm. & Also Contactor must answer any emails or

Page 2

Commodity Codes

• NAICS 561730Landscaping Services

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