Project Information

Bid Title

Notice to Bidders: Request for Bid WCSD-25-041 for Resilite Wrestling Mats

Issuing Agency

Waukee Community School District

Location

Iowa

Published Date

Feb 10, 2026

Closing Date

Feb 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Notice to Bidders: Request for Bid WCSD-25-041 for Resilite Wrestling Mats

Bid Deadline:
February 16 2026 at 2:00 PM CST

More Details

The Waukee Community School District (Waukee CSD) is seeking qualified Bidders for three (3) portable wrestling mats to replace the current mats we have used for fifteen (15) to eighteen (18) years for Middle School wrestling and bigger High School events.

RFB Schedule

Event Open: 02/10/2026 8:30 AM CST

Question Submission Close: 02/12/2026 2:00 PM CST

Event Close: 02/16/2026 2:00 PM CST

Questions and Answers

All questions regarding this solicitation shall be received via email to jjanssen@waukeeschools.org by February 12, 202X 2:00 PM CST. The Waukee CSD will provide responses to those questions deemed appropriate at: https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-Bidderss-rfp-rfq. Answers will not be provided on an individual basis.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any digital files.

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.

Bid Submission:

Bids are due February 16, 2026 at 2:00 PM CST. Bids shall be submitted electronically via email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids should be signed by an authorized individual to bind the firm, and shall be valid for at least sixty (60) days.

Please mark your email bids: “RFB WCSD-25-041 for Resilite Wrestling Mats”.

• RFB WCSD 25 041 for Resilite Wrestling Mats

Attachment Preview

Request for Bid

WCSD-25-041 for Resilite Wrestling Mats

1.​ Request for Bid

The Waukee Community School District (Waukee CSD) is seeking qualified Bidders for three

(3)portable wrestling mats to replace the current mats we have used for fifteen (15) to eighteen

(18) years for Middle School wrestling and bigger High School events.

Waukee CSD intends to Award one bidder.

2.​ Contract Term

Final award is contingent upon approval by the Waukee CSD Board of Education and the

District’s legal counsel.

After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an

Agreement that is acceptable to both parties. In the event that the parties do not achieve an

acceptable agreement, Waukee CSD reserves the right, at its sole discretion, to negotiate with

other Bidders. Should the above process not result in a contract, Waukee CSD will re-evaluate

relevant issues and take appropriate follow-up action.

The awarded contract shall be a Purchase Order.

3.​ Notice to Suppliers

3.1​ RFB Schedule

●​ Event Open: 02/10/2026 8:30 AM CST

●​ Question Submission Close: 02/12/2026 2:00 PM CST

●​ Event Close: 02/16/2026 2:00 PM CST

●​ Board Notification and Approval: 02/26/2026

3.2​ Questions and Answers

All questions regarding this solicitation shall be received via email to

jjanssen@waukeeschools.org by February 12, 202X 2:00 PM CST. The Waukee CSD will

provide responses to those questions deemed appropriate at:

https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-

Bidderss-rfp-rfq. Answers will not be provided on an individual basis.

3.3​ Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the

Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any

digital files.

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RFB WCSD-25-041 for Resilite Wrestling Mats

3.4​ Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid

tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.

3.5 ​ Bid Submission:

Bids are due February 16, 2026 at 2:00 PM CST. Bids shall be submitted electronically via

email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids

should be signed by an authorized individual to bind the firm, and shall be valid for at

least sixty (60) days.

Please mark your email bids: "RFB WCSD-25-041 for Resilite Wrestling Mats”. The

school district reserves the right to reject any and all bids and to accept the bid deemed

to be in the best interest of the school district in its sole and absolute discretion.

3.6​ Public Records and Requests for Confidential Treatment

Waukee CSD shall treat all information submitted by Bidder as public records unless the

Bidder properly requests that specific parts of the Bid be treated as confidential at the

time of submitting the Bid AND the information is confidential under Iowa or other

applicable law. Waukee CSD’s release of public records is governed by Iowa Code

Chapter 22. Bidders are encouraged to familiarize themselves with Chapter 22 before

submitting a Bid. Waukee CSD will copy and produce public records as required to

comply with Chapter 22 or other applicable laws.

3.7​ No Minimum Guaranteed

Waukee CSD anticipates that the awarded Bidder will provide services as requested by

Waukee CSD. Waukee CSD will not guarantee any minimum compensation will be paid to

the Respondent or any minimum usage of the Bidders services.

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RFB WCSD-25-041 for Resilite Wrestling Mats

4.​ Scope of Work

4.1​ Product/Item Specifications

●​ Amount: Three (3) Each

●​ Brand: Resilite Wrestling Mats

●​ Size: Wrestling Mat (38’x38’)

●​ Color:Purple mats with white markings

●​ Durability & Safety: cover must be antimicrobial, antifungal, and mildew-resistant.

●​ Safety Standards: Meets NFHS, NCAA & ASTM Standards

●​ Setup: mat tape is provided to securely adhere the sections together for a seamless

training or competition surface.

●​ Customize: Waukee Warrior head logo on each mat in one of the corners.

4.2 ​ There must be no minimum quantity or minimum total cost amount.

4.3​ Must guarantee all items are in new condition and free of any defects or damages.

4.4​ Must be a single point of contact for all returns and replacements.

4.5​ Must provide and honor manufacturer warranty.

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RFB WCSD-25-041 for Resilite Wrestling Mats

5. ​ Rights Reserved by the District

This RFB does not commit the District to enter into a contract, nor does it

obligate the District to pay for any costs incurred in preparation and submission of Bids or in

anticipation of a contract. The rights reserved by the District include, but are not limited to, the

following:

●​ The District reserves the right to select, and subsequently recommend for award, the

Bidder which best meets it required needs, quality levels, and budget constraints based

on its sole discretion. The District reserves the right to accept other than the lowest

proposal.

●​ The District reserves the right to reject any or all submissions. The District further

reserves the right to waive technicalities and formalities in submissions, as well as to

accept in whole or in part such submissions where it is deemed advisable in protection

of the best interest of the District.

●​ Issue subsequent Requests for Bids.

●​ Enter into an agreement with another Bidder in the event the originally selected

contractor defaults or fails to execute an agreement with the District.

●​ The District reserves the right to enter into a discussion with firms regarding their

qualifications and associated monetary offers. Any such discussions shall not obligate

the District in any manner.

●​ The District reserves the right to rescind its acceptance of a submission at any time in

the event the scope of services and work products furnished do not meet the prescribed

service quality standards or the firm fails to properly fulfill its services and delivery

obligations. All such determinations shall be made solely at the discretion of the District

and shall be without penalty to the District.

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RFB WCSD-25-041 for Resilite Wrestling Mats

Commodity Codes

• NAICS 339920Sporting and Athletic Goods Manufacturing

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