Project Information

Bid Title

Gladstone Community Center Natatorium HVAC Replacement Engineering - RFQ

Issuing Agency

City of Gladstone

Location

Missouri

Published Date

Apr 29, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Gladstone Community Center Natatorium HVAC Replacement Engineering - RFQ

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GCC HUDHVAC RFQ

REQUEST FOR QUALIFICATIONS

HUDHVAC

PROFESSIONAL ENGINEERING

SERVICES FOR GLADSTONE

COMMUNITY CENTER

NATATORIUM HVAC

REPLACEMENT PROJECT

City of Gladstone

7010 N Holmes Street, Gladstone, MO 64118

REQUEST FOR QUALIFICATIONS NO. HUDHVAC

PROFESSIONAL HEATING, VENTILATION, AND AIR CONDITIONING

ENGINEERING SERVICES FOR GLADSTONE COMMUNITY CENTER

GCC HUDHVAC RFQ

NATATORIUM HVAC REPLACEMENT PROJECT

The City of Gladstone, MO, a political subdivision of the State of Missouri (hereinafter referred to

as City) will receive qualification proposal responses (Proposals) from individuals, corporations,

partnerships, and other legal entities authorized to do business in the State of Missouri

(Proposers), to provide professional services as specified in this Request for Qualifications.

DATE, TIME AND PLACE DUE:

The Due Date and Time for submission of Proposals in response to this RFQ is May 15, 2026 5:00PM CST.

Proposals must be delivered to the following location: City of Gladstone Community Center, 6901 N Holmes

Street, Gladstone, MO 64118 and time stamped by a Procurement representative by the Due Date and Time. A

selection committee will review all proposals received and generate a shortlist of three firms. The City at its

discretion may or may not conduct interviews.

SOLICITATION INFORMATION CONFERENCE:

There is no Solicitation Information Conference scheduled for this Request for Qualifications.

DEADLINE FOR QUESTIONS AND CLARIFICATION REQUESTS:

The deadline to submit all questions, inquiries, or requests concerning interpretation, clarification

or additional information pertaining to this Request for Qualifications to the designated

procurement contact listed below is May 13, 2026. Questions and inquiries should be submitted

via email or mail to the Designated Procurement Contact shown below.

Important: A prohibition of lobbying is in place. Review Section A.13 carefully to avoid

violation and possible sanctions.

DESIGNATED PROCUREMENT CONTACT:

Jordan Brown

Project Manager

(816) 423-4090

Email: JordanB@gladstone.mo.us

City of Gladstone Parks, Recreation & Cultural Arts Director

AUTHORIZED FOR RELEASE:

TABLE OF CONTENTS

TABLE OF CONTENTS

SECTION A.

SECTION B.

SECTION C.

SECTION D.

Instructions to Proposers

Evaluation of Responses

Award of the Agreement

Forms (to be executed and return with the Proposal)

Form 1.

Form 2.

Form 3.

Form 4.

Form 5.

Form 6.

Form 7.

Form 8.

Form 9.

Form 10.

Form 11.

Acknowledgement of Addenda

Response Signature Form

Conflict of Interest Disclosure

Non-Collusion Affidavit

Truth in Negotiation Certification

Insurance Statement

Indemnity and Hold Harmless

Clean Air and Federal Water Pollution Control Acts

Debarment and Suspension

Byrd Anti-Lobbying Amendment

Minority/Women-Owned/Labor Surplus Firms’ Participation

Section E, Exhibits

Exhibit 1

Scope of Services

Exhibit 2

Proposal Response

Exhibit 3

Special Provisions- Federal terms and Conditions

Exhibit 4

Sample Agreement

SECTION A, INSTRUCTIONS TO PROPOSERS

In order to receive consideration, Proposers must meet the minimum qualification requirements,

submit the required forms and information, and comply with the instructions as follows.

Proposals will be accepted from a single business entity, joint venture, partnership or corporation.

The City intends to award an agreement(s) for the provision of heating, ventilation, and air

conditioning engineering services as identified in this RFQ.

A.01 INFORMATION CONFERENCE

There is no Solicitation Information Conference scheduled for this Request for

Qualifications.

A.02 DUE DATE AND TIME

The Due Date and Time for submission of Proposals in response to this Request for

Qualifications (RFQ) is May 15, 2026 by 5:00 PM CST. Proposals must be delivered to

the following location: City of Gladstone Community Center, 6901 N Holmes Street,

Gladstone, MO 64118prior to the Due Date and Time.

Proposal(s) received after the Due Date and Time will not be considered. It will be the

sole responsibility of the Proposer to deliver its Proposal to the City for receipt on or

before the Due Date and Time. If a Proposal is sent by U.S. Mail, courier or other delivery

services, the Proposer will be responsible for its timely delivery to the Procurement

Division. Proposals delayed in delivery will not be considered, will not be opened at the

public opening, and arrangements will be made for their return at the Proposer's request

and expense.

A.03 PUBLIC OPENING OF RESPONSES

Sealed Proposals will be publicly opened at City of Gladstone City Hall, 7010 N Holmes

Street, Gladstone, MO 64118, in the presence of City officials immediately upon

expiration of the Due Date and Time. Proposers or their representatives may attend the

Proposal opening.

The City will make public at the opening the names of the business entities which

submitted a Proposal and city and state in which they reside. No review or analysis of the

Proposals will be conducted at the Proposal opening.

A.04 SUBMISSION OF RESPONSES

The contents of the Proposal sealed package must include:

One (1) bound original clearly identifying Proposer and marked “ORIGINAL”.

Three (3) bound copy(s) clearly identifying Proposer and marked “COPY” with all

required information and identical to the original.

One (1) electronic format copy(s) clearly identifying Proposer.

Electronic format copies should be submitted on separate Universal Serial Bus (USB)

portable flash memory drives or compact disc (CD) in Microsoft Office® or Adobe

Acrobat® portable document format (PDF) in one continuous file. Do not password

protect or otherwise encrypt electronic Proposal copies. Electronic copies must contain an

identical Proposal to the original.

Upon submission, all Proposals become the property of the City which has the right to use

any or all ideas presented in any Proposal submitted in response to this Request for

Qualifications whether, or not, the Proposal is accepted.

Submit the Proposal package in a sealed container with the following information clearly

marked on the outside of the package: RFQ No. HUDHVAC, Professional Heating,

Ventilation, and Air Conditioning Engineering Services for Gladstone Community Center

HVAC Replacement Project, Proposer’s name, and Proposer’s address. Proposals must be

received by the City of Gladstone Procurement Division prior to the Due Date and Time at

the following address:

City of Gladstone Procurement Division

City of Gladstone, 7010 N Holmes Street, Gladstone, MO 64118

A.05 ORGANIZATION OF RESPONSES

Proposals must be organized and arranged with tabs in the same order as listed in the

subsections within Exhibit 2, Proposal Response, identifying the response to each specific

item.

Proposals must clearly indicate the legal name, address and telephone number of the

Proposer. Proposal Signature Form must be signed by an official or other individual

authorized to make representations for the Proposer.

A.06 DISTRIBUTION OF SOLICITATION DOCUMENTS

All documents issued pursuant to this RFQ are distributed electronically and available for

download at no charge at (insert) > (insert) > (insert). Documents may be viewed and

downloaded for printing using Adobe Reader® or Microsoft software, as applicable.

At its sole discretion, the City may utilize a third-party provider to distribute Proposals.

For more information regarding this service visit the Procurement webpage of the City

website. Utilization of this third-party service is not a requirement for doing business with

City of Gladstone.

Additionally, the RFQ and all related documents are available for public inspection at the

Procurement Division, City of Gladstone, 7010 N Holmes Street, Gladstone, MO 64118.

Call (816) 423-4131 to schedule an appointment.

Documents are available between the hours of 8:00 A.M. and 5:00 P.M., Monday through

Friday, with the exception of City holidays.

As a courtesy, City of Gladstone notifies the Gladstone Area Chamber of Commerce and

the Manasota Black Chamber of Commerce of all active solicitations, who then distributes

the information to its members.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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