Project Information

Bid Title

RFP 2026- 500 Jail Facility Detention Slider Retrofit and Replacement

Issuing Agency

Taylor County

Location

Texas

Published Date

May 5, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026- 500

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 2026- 500
Bid Title:	RFP 2026- 500 Jail Facility Detention Slider Retrofit and Replacement
Category:	Invitations to Bid
Status:	Open

Description: LEGAL NOTICE: REQUEST FOR PROPOSAL (RFP 2026-500) Taylor County, Texas, is soliciting sealed proposals for Jail Facility Detention Slider Retrofit and Replacement. • Deadline: Proposals must be received by 2:00 P.M., Thursday, May 21, 2026, at the Taylor County Purchasing Office, 600 Pecan Street, Abilene, Texas 79602. • Project Scope: Retrofit and replacement of detention sliders across four sections: Sally Port (12), Female Cell Run (16), Booking/Detox (5), and FM7 Unit (3). • Mandatory Site Inspection: A site visit is required prior to bidding; failure to do so will disqualify the bid. Contact Andre Moore or Andrew Simms at 325-691-7422 for appointments. • Requirements: Proposals must include one (1) original and one (1) copy. Vendors must provide a Performance and Payment Bond (100%) and meet all statutory insurance requirements. • Contact: RFP documents can be downloaded from www.taylorcounty.texas.gov and inquiries should be directed to Scott Henderson, Purchasing Agent, at 325-738-8602 or For security reasons, you must enable JavaScript to view this E-mail address. . The Taylor County Commissioners' Court reserves the right to reject any or all proposals. Publication Date/Time: 5/5/2026 12:00 AM Closing Date/Time: 5/21/2026 2:00 PM Submittal Information: See Proposal Documents Download Available: Yes Special Requirements: Mandatory Site Inspection, Contact Andre Morre or Andrew Simms to schedule 325-691-7422. Related Documents: RFP 2026- 500 Jail Facility Detention Slider Retrofit and Replacement

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County Of Taylor

Purchasing Agent

Scott Henderson

600 Pecan Street

Abilene, Texas 79602

Phone - 325-738-8602

FAX - 325-674-1375

Email- scott.henderson@taylorcounty.texas.gov

REQUEST FOR PROPOSAL

TITLE:

JAIL FACILITY DETENTION SLIDER RETROFIT REPLACEMENT

PROPOSAL NUMBER: RFP 2026 - 500

OPENING DATE: MAY 21, 2026

OPENING TIME: 2:00 P.M.

TERMS & CONDITIONS

The Taylor County Commissioners’ Court is soliciting proposals for furnishing the

merchandise, supplies, services, and/or equipment set forth in this Request for Proposals.

All proposals must be received in the Taylor County Purchasing Office, 600 Pecan Street,

Abilene, Texas, 79602, no later than 2:00 P.M., Thursday, May 21, 2026. Public Opening of

the proposals will be held in the Purchasing Conference Room at that time. All proposals

which are mailed, shipped, etc. should be addressed as follows:

Taylor County Purchasing Department

600 Pecan Street

Abilene, Texas, 79602

Attn: Scott Henderson

All proposals must be in sealed envelopes clearly marked with Proposal Number and

Proposal Title. Completed Proposals must contain one (1) original and one (1) copy.

Original proposals must be clearly marked “ORIGINAL” and contain all original

signatures.

The Taylor County Commissioners’ Court reserves the right to reject in whole or in part any

or all proposals, waive minor technicalities, and award the proposal which best serves the

interest of Taylor County.

Late proposals will be returned to the Offeror unopened. Taylor County will not be

responsible for un-marked, or improperly marked proposals or proposals delivered to

the wrong location.

Proposals may be withdrawn at any time prior to the official opening. Alterations made

before opening time must be initialed by the Offeror to guarantee authenticity. After the

official opening, proposals may not be amended, altered, or withdrawn without the

recommendation of the Purchasing Agent and the approval of the Taylor County

Commissioners’ Court. All proposals become the property of Taylor County and will not be

returned to the Offeror.

Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be

included in this proposal.

The undersigned agrees, if this proposal is accepted, to furnish all items upon which prices

are offered, at the price(s) and upon the terms and conditions contained in the Request for

Proposal. The period of acceptance of this proposal will be thirty- (30) calendar days

minimum unless the Offeror notes a different period. Proposals must be submitted on the

attached Proposal Worksheet. By returning the signed Proposal Worksheet, Offeror certifies

that:

1. Invoices shall be sent directly to Taylor County, Purchasing Department, 600 Pecan

Street, Abilene, Texas, 79602. Payments will be processed within 30 days after receipt of

the invoice or items, whichever is later. Invoices must be itemized and must reference

the Taylor County Purchase Order Number to be processed.

2. Payment shall not constitute an acceptance of the item(s) proposed nor impair the

County’s right to inspect or any of its remedies.

3. Goods, supplies, equipment pertaining to this contract shall be F. O. B. inside delivery to:

Taylor County Adult Detention Facility

910 South 27th Street

Abilene, Texas, 79602

ATTN: Angel Gonzalez

4. Hours of delivery/service shall be between 8:00a.m. and 4:00 p.m., Monday through

Friday, unless otherwise stipulated.

5. All prices are to be firm, unless stated differently in the Specific Contract Information.

6. Proposals should be item by item priced using the Proposal Worksheet form included

with this proposal. Purchases will be made on a cash basis. In the best interest of Taylor

County, the award may be on an item-by-item basis. In case the unit price of an item differs

from the extended price for the quantity proposed, the unit price would govern.

7. The price to be paid by the County shall be that contained in the Proposal Worksheet. The

Offeror warrants this price to be no higher than Offeror’s current prices on orders by others

for products of the kind and specification covered by this agreement for similar quantities

under similar or like conditions and methods of purchase.

8. A list of references of current users is to be furnished in the proposed worksheet. Failure

to do so may render the proposal unresponsive. Current Taylor County vendors may omit

this requirement.

9. The offeror shall attach to the Proposal Worksheet, and it shall be made a part of this

proposal, regularly printed literature as published by the manufacturer, which sets out and

describes the goods, equipment, or supplies to be furnished by the offeror.

10. Any proposals not conforming to the specifications shall be rejected. It will be the

responsibility of the offeror to conform to the specifications unless deviations have been

specifically cited by the vendor and acceptance made based on the exception.

11. The Commissioners’ Court will award the proposal, which will be followed by the issuing

of a Purchase Order or a letter noting the award. The purchase order or letter of award,

together with the signed Proposal Worksheet will be construed as the contractual

agreement.

12. Special Notation: A comparative performance evaluation may be required to assist in

the determination of overall efficiency of similar units. This may include, but is not limited

to, samples of supplies or field test of equipment.

13. Item(s) proposed are subject to the County inspection and approval within a reasonable

amount of time. If specifications are not met, material may be returned at offeror’s expense

and risk for all damages incidental to the rejection.

14. The proposal will be evaluated with regards to the following criteria factors:

A. Total Cost- 40%

B. Quality of vendor’s goods and/or services- 40%

C. Vendor’s past performance record with Taylor County- 10%

D. Extent to which goods meet the needs and requirements of Taylor County- 10%

Taylor County reserves the right to select evaluation methods deemed most appropriate.

Each proposal will be evaluated on a case-by-case basis, regardless of any previous

evaluation method. The period of acceptance of this proposal will be thirty (30) calendar

days (minimum) unless the Vendor notes a different period.

15. All insurance requirements, including Workers’ Compensation, as outlined in the Texas

State Statutes shall be met prior to any delivery and shall remain in effect during the life of

this contract. Workers’ Compensation Affidavit must be completed, signed and

returned with the Bid Worksheet.

16. Whenever an article or material is defined by describing a proprietary product or by using

the name of a manufacturer, the term “or equal” if not inserted shall be implied. The specific

article or material shall be understood as descriptive, not restrictive.

17. The information provided in the applications is to the best of our knowledge and ability,

accurate and complete.

18. Title and Risk of Loss of goods, supplies, equipment, or services shall not pass to Taylor

County until Taylor County receives and takes possession of the goods, supplies,

equipment, or services at the point(s) of delivery.

19. Continuing non-performance of the vendor in the terms of this Contract shall be a basis

for the termination of the contract by the County. Taylor County shall not pay for work,

equipment, or supplies, which are unsatisfactory. Vendors will be given a reasonable

opportunity before termination to correct deficiencies. This, however, shall in no way be

construed as negating the basis for termination for non-performance.

20. Either party upon sixty- (60) days written notice prior to cancellation may terminate the

Contract.

21. The Offeror warrants that the product sold to the County shall conform to the standards

promulgated by the U. S. Department of Labor under the Occupational Safety and Health

Act of 1970.

22. The Offeror agrees that the goods, equipment, supplies, or services furnished under this

contract shall be covered by the most favorable commercial warranties offered by the

Offeror to any customer for such goods, equipment, supplies, or services.

23. Contractor shall provide the defense for and indemnify and hold harmless Taylor County

from all claims, suits, causes or action, and liability arising out of the execution of this

contract or in connection with Contractor’s use of the premises thereunder.

24. The Offeror shall not limit or exclude any express, written, or implied warranties and any

attempt to do so shall render this contract voidable at the option of Taylor County.

25. In accordance with Section 262.030 of the Texas Local Government Code all proposals

shall be opened to avoid disclosures of content to competing offerors and kept secret during

the process of negotiation. All proposals that have been submitted shall be available and

open for public inspection after the contract is awarded, except for trade secrets and

confidential information contained in the proposals and identified as such. After award, the

public may inspect the proposals in the Taylor County Clerk’s Office.

26. Certificate of Interested Parties

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of

the Government Code and applies to all contracts entered into on or after January 1, 2016.

The law states that a governmental entity may not enter certain contracts with a business

entity unless the business entity submits a disclosure of interested parties to the

governmental entity at the time the business entity submits the signed contract to the

governmental entity. The law applies to all contracts/purchases of a governmental entity

that require an action or vote by the governing body of the entity.

With regards to Taylor County purchases, a vendor that is awarded a contract or purchase

that requires approval from Commissioner’s Court is required to electronically create a

Form 1295 through the Texas Ethics Commission website

(https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm) and submit a signed

and notarized copy of the form to the County. A contract, including County-issued purchase

order, will not be enforceable or legally binding until the County receives and acknowledges

receipt of the properly completed Form 1295 from the awarded vendor.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 561210Facilities Support Services

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