Project Information

Bid Title

ITB 6891 Firefighter PPE Contract

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Feb 12, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Submittals due by February 25th, 2026 at 2:00PM ET.
Attached Document :


ITB 6891 Firefighter PPE Contract.pdf

Attachment Preview

INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

WWW.JOHNSONCITYTN.ORG/PURCHASING

PURCHASING DEPARTMENT

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Project Location

FOB

Payment Terms

Anticipated Award Date:

FIREFIGHTER PPE CONTRACT/ITB 6891

Wednesday /Feb. 25, 2026/2:00 PM (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

Ed Haynes ehaynes@johnsoncitytn.org or purchasing@johnsoncitytn.org

February 11, 2026

JC Fire Department, 603 Bert Street, Johnson City, TN 37601

Destination, freight prepaid and allowed - Johnson City, TN

Net 30

March 19, 2026

Bidder is responsible for completing the remaining portion of this bid document

ITEM QTY

DESCRIPTION

One year contract for Structural Fire Fighting Protective Jacket & Pants

with suspenders as per the attached which is an integral part of this bid.

To be ordered as needed based on unit prices. Quantity is approximate

Clothing proposed:_________________________

1 35 ea

2 35 ea

Coats

Pants with suspenders

Total:

VENDOR’S PAST PERFORMANCE WILL BE AN AWARD

CONSIDERATION.

Complete and return attached specification sheets with bid.

UNIT PRICE

TOTAL

$_________$___________

$_________$___________

$________________

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom Meeting: ITB 6891 Firefighter PPE Contract Virtual Bid Opening;

Meeting ID: 899 2552 3011; Passcode: 418590. If you do not have access to a webcam, or you have no audio

with your system, you may call this number to join: (646) 518-9805.If you have any issues accessing the

zoom web meeting please call 423.975.2711 for direct assistance.

Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Submit electronically per link below or place

signed bid response in a sealed envelope

plainly identified on the outside with vendor

name and bid name and number. Vendor

responsible for delivery to Johnson City

Purchasing Dept., Debbie Dillon- Director, 209

Water Street, Johnson City, TN 37601 on or

before the bid opening date and time.

Firm Name

By

Address

PRINTED & SIGNED

ELECTRONIC RESPONSES: CLICK HERE

Telephone

E-Mail

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

February 2026

ITB# 6830 - FIRE FIGHTERS PERSONAL PROTECTIVE EQUIPMENT (PPE)

SPECIFICATIONS

Johnson City Fire Department

The bidder must complete and return this form for the bid to be considered responsive. A

check mark shall be placed in the areas of specification agreement. Variances must be

clearly identified, and the bidder may use a separate sheet if necessary. Failure to comply

with any part of the specifications will not remove that bid from consideration but will

indicate a variance on which the City alone will determine the importance to the overall

performance of the item and suitability for the intended purpose. Any omission from the

specifications shall not relieve the bidder from the responsibility of furnishing Structural

firefighting personal protective equipment for use.

City's Specifications

GENERAL:

This specification details the design and materials criteria to

afford protection to the upper and lower body, excluding

head, hands, and feet against adverse environmental effects

during structural firefighting. All materials and construction

will meet or exceed NFPA Standard #1970/1971 and OSHA

for structural firefighter's protective clothing.

Bidder's Product

______________

OUTER SHELL MATERIAL - JACKETS AND PANTS

6.5 oz ARMOR AP, GOLD OR APPROVED EQUIVALENT

THERMAL INSULATING LINER - JACKET AND PANTS

7.4 oz GLIDE ICE, 2-LAYER OR APPROVED EQUIVALENT

_______________

_______________

MOISTURE BARRIER - JACKETS AND PANTS

5.2 oz STEDAIR 3000 OR APPROVED EQUIVALENT

_______________

JACKET CONSTRUCTION

Coat/Jacket proposed specify:

_____________________________________________

JACKET CLOSURE – Inner Zipper w Zipper Pull / Outer Hook and Loop

______________

DRAG RESCUE DEVICE (ORD) - A Firefighter Drag Rescue

Device shall be installed in each jacket.

_______________

RETROREFLECTIVE FLUORESCENT TRIM - 3M Scotchlite

triple stripe trim stitched L/Y borders with silver center. NFPA

Basic style.

_______________

HANGING LETTER PATCH – Hanging Letter Patch on bottom rear of coat to allow

Firefighter’s first initial and last name in 3” Scotchlite Lime Lettering.

_______________

February 2026

City's Specifications

Bidder's Product

DEPARTMENT NAME – sewn directly to the main shell in 3” Scotchlite Lime

Lettering "JOHNSON CITY" arched across the upper rear of the coat.

_______________

CARGO/HANDWARMER SEMI-EXPANSION POCKETS – Right and Left Sides

of jacket w/ Hook and Loop closure flap closure

_______________

SLEEVE CUFF REINFORCEMENTS - The sleeve cuffs shall be

reinforced with an extra layer of outer shell material or approved equivalent _______________

WRISTLETS / ELASTICIZED ADJUSTABLE SLEEVE WELLS -

Nomex hand and wrist guards

_______________

RADIO POCKET - 3 inches deep by 2.5 inches wide by 7 inches

high and shall be installed on the left chest.

_______________

NOTCHED RADIO POCKET FLAP - The radio pocket flap shall

be notched to accommodate the radio antenna. Hook and Loop Closure

on the flap.

_______________

MICROPHONE STRAPS - One microphone strap shall be mounted

above the radio pocket and constructed of double-layer

outer shell material. There shall also be an additional microphone strap

mounted 4” down on the storm flap, angled at the one o’clock position.

_______________

SURVIVOR FLASHLIGHT HOLDER – located on upper right chest

TPP OF COAT – Specify the TPP of the turnout coat design.

An optimal TPP rating may be considered in the bid award.

_______________

_______________

PANT CONSTRUCTION

Pants proposed specify: _________________________________________________

RETROREFLECTIVE FLUORESCENT TRIM - The pants shall

have a stripe of retro-reflective fluorescent trim to comply with the requirements

of NFPA # 1970/1971 in 3-inch Lime 3M Scotchlite triple stripe trim

secured w/stitching.

_______________

ESCAPE BELT WITH BELT LOOPS - The pants shall have an

integrated Escape Belt.

_______________

PANT CLOSURE – Inner Zipper / Outer Hook and Loop

_______________

February 2026

City’s Specifications

Bidder’s Product

KNEE REINFORCEMENTS - The knee area shall be reinforced

Utilizing a durable material with a moisture barrier and padding underneath. _______________

EXPANSION (BELLOWS) POCKETS RIGHT AND LEFT –

Measuring approximately 2 inches deep by 10 inches wide by

10 inches high. Each pocket will have a 6-section tool

compartment. Closure flap with hook and loop fastener.

______________

EXPANSION POCKET REINFORCEMENTS - The lower half of

the expansion pockets shall be reinforced on the outside with a

layer of durable, abrasion-resistant material

_______________

PANT CUFF REINFORCEMENTS - The cuff area of the pants

shall have a reverse tapered cut and be reinforced __

_______________

SUSPENDERS – Padded H-Style with cam lock with attachment

Points on pants

_______________

TPP OF PANTS – Specify the TPP of the turnout pant design.

An optimal TPP rating may be considered in the bid award.

_______________

DELIVERY TIME FRAME—Specify a delivery time frame.

This may be considered in the bid award as extended lead

times may create additional costs for our department when

onboarding recruits.

________________

Vendor shall be responsible for measuring all personnel on

Site at the JC Fire Department.

_________________

Company name: _______________________________________

COMPLETE AND RETURN ALL SHEETS WITH BID COVER SHEET TO BE VALID

CITY OF JOHNSON CITY, TENNESSEE

http://www.johnsoncitytn.org/purchasing

SEALED SOLICITATION GENERAL TERMS AND CONDITIONS

Read Carefully - if applicable or unless specifically noted otherwise in the solicitation documents

1. ACCEPTANCE, REJECTION AND POSTPONEMENT

Issuance of a bid/rfp/rfq does not commit the City to make an award. The City reserves the right to postpone or reject any or all bids/rfps/rfqs, to

waive informalities and to accept the bid/rfp/rfq judged to be in the best interest of the City.

2. ADDENDA

Addenda will be issued to all known interested parties and posted on the City’s website (listed above). All addenda issued shall become part of the

solicitation documents. It is the vendor’s responsibility to determine and acknowledge all addenda issued for a solicitation. No addendum will be

issued less than two (2) working days prior to the solicitation opening as per TCA § 12-4-01 , as amended

3. AWARD

An award, if made, shall be to the lowest responsible, responsive bidder(s) or best solicitation meeting quality and performance standards as

described in the solicitation documents and whose bid/rfp is determined to be in the best interest of the City. The City also reserves the right to

award this product/service based on other contracts in-place (state or cooperative contracts), as may be in our best interest.

4. AWARD PERIOD

The City shall have 60 days to issue a contract. Any contract past that period must be mutually agreed upon by both parties.

5. BID TABULATIONS/RFP/RFQu RESPONSES

Bid tabulations and RFP/RFQu respondent’s lists will be posted and available no later than the next business day on our above website. Select

“awarded/opened solicitations”. Award recommendations, when ready, will also be posted there.

6. BRAND NAMES

By referencing a brand name as “or approved equal”, the City intends to establish a minimum level of quality by which alternate offers can be judged.

If an alternate is offered, the vendor must include complete descriptive literature and specifications that clearly describe the item and how it differs

from the referenced item. The City alone will determine whether an alternate is equivalent and meets the standards of quality and performance for

the City’s use. A sample or demonstration may be required at the expense of the vendor.

7. CONDITION STANDARDS

It is understood and agreed that any item offered or shipped as a result of this solicitation shall be new and unused and the manufacturer’s latest

model unless otherwise called for in the solicitation.

8. COOPERATIVE PROCUREMENT BY OTHER GOVERNMENTS “PIGGYBACK”

Other governmental entities in Tennessee may purchase goods and services under the same terms as Johnson City’s contracts or agreements as

per T.C.A. § 12-3-1203. Johnson City does not accept any responsibility or involvement in this use by other public agencies.

9. DEFAULT

In case of contractor default or failure to provide material or service according to the solicitation, the City may cancel the contract and acquire from

another source and may recover any excess cost by (1) invoice; (2) deduction from an unpaid balance due; (3) collection against the bid and/or

performance bond; or (4) a combination of the aforementioned remedies or other remedies provided by law. All costs associated with default will be

borne by the contractor. The City reserves the right to remove a company in default from the active vendor list for a time period to be determined by

the Director of Purchasing.

10. EQUAL OPPORTUNITY

It is the policy of the City of Johnson City to ensure compliance with Title VI of the Civil Rights Act of 1964; 49 CFR, Part 21; related statutes and

regulations to that end that no person shall be excluded from participation in or be denied benefits of, or be subjected to discrimination under any

program or activity receiving Federal financial assistance or any other funding source on the grounds of race, color, sex, national origin, or ancestry. By

virtue of submitting a response to this solicitation, vendors agree to comply with the same non-discrimination policy.

11. EVALUATION

Bids/RFPs/RFQs will be evaluated according to the criteria set forth in the solicitation with the degree of importance determined by the City.

12. EXAMINATION OF BIDS/RFPS/RFQS

Bids and associated documents may be examined at the opening. Only the name of the respondent is read aloud for RFP’s/RFQu’s. All solicitations

are closed for review and inspection during the evaluation period, prior to award.

13. INDEMNIFICATION

The vendor shall guarantee and certify by submitting a response to this solicitation that if successful, they shall indemnify and defend the City against

any and all claims or legal actions arising as a result of their performance of the contract, whether or not such claims relate to damages or alleged

damages sustained by physical injury to contractors personnel, subcontractors, city employees or other persons, or against any lawsuits arising from

alleged or actual patent infringements, and shall hold the City, its various departments, employees, and any and all persons or entities acting on its

behalf harmless from the same.

14. INSPECTION

All supplies or materials purchased as a result of this solicitation are subject to inspection and rejection by the City. Rejected materials will be

returned at the vendor’s expense.

15. INSURANCE

The contractor shall maintain, at their expense, such insurance as required by the solicitation. Such insurance shall protect the City for claims of

damages which may arise during operations under this contract whether such operations be by the Contractor or by any subcontractor or anyone

directly or indirectly employed by either of them. Any required insurances shall be maintained for the term of the contract and beyond the term of

the contract when so required in the solicitation.

16. IRAN DIVESTMENT ACT

Pursuant to Tenn. Code Ann. § 12-12-110 a person that is identified on a list created pursuant to § 12-12-106, as a person engaging in investment

activities in Iran as described in . § 12-12-105 shall be ineligible to contract with any political subdivision of this State.

17. LICENSES, FEES, PERMITS

The contractor is responsible for furnishing the proper licenses, fees, and permits required by law to do business with the City of Johnson City in

completion of the project. All work shall be done in accordance with the latest building codes, state and federal laws relative to the contract.

18. MULTIPLE ITEM AWARD

The City will determine the successful bidder(s) either on the basis of the individual line items or the total of all items. ALL OR NONE bids must be

clearly identified on the bid form and will be considered only if in the City’s best interest.

19. NON-BOYCOTT OF ISRAEL ACT

Pursuant to the Non-Boycott of Israel Act Tenn. Code Ann. § 12-4-119 requires that contracts of $250,000+ to suppliers with 10 or more employees

must certify that to the best of its knowledge and belief they are not boycotting Israel pursuant to Tenn. Code Ann. § 12-4-119 and will not during

the full term of any award.

Commodity Codes

• NAICS 339113Surgical Appliance and Supplies Manufacturing

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