Project Information

Bid Title

Well No. 12 Booster Pump Assembly Replacements

Issuing Agency

Cary village

Location

Illinois

Published Date

Jun 10, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

06-01-2026

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	06-01-2026
Bid Title:	Well No. 12 Booster Pump Assembly Replacements
Category:	Public Works
Status:	Open

Description: This Request for Sealed Bids (RFB) is for the purpose of contracting with a qualified firm to Provide all labor, equipment, appurtenances, and materials necessary for the removal and replacement of two (2) booster pump assemblies including the pumps, motors, automatic control valves, electrical disconnects, and power connections. This work may include securing permits; site restoration; traffic control; testing and all other work necessary for installation of complete and functional booster pumps and motors meeting IEPA and Village standards as shown, specified, or required. Bid details can be found here: DemandStar.com  Publication Date/Time: 6/10/2026 12:00 PM Publication Information: Northwest Herald 6/11/2026 Closing Date/Time: 6/25/2026 11:00 AM Contact Person: Caty Ward Capital Projects Manager cward@caryillinois.com 847-639-0003 x 8106 Miscellaneous: This is a Request for Sealed Bids. Bids will be opened and read publicly. The Village reserves the right to evaluate bids for completeness and qualifications. One (1) original copy is to be submitted at the address below. No electronic submission is allowed. Mailing/Shipping Address: Village of Cary Attn: Caty Ward, Capital Projects Manager 755 Georgetown Drive Cary, IL 60013 Drop-Off In-Person: Same as Mailing Address. 8:30 am to 5:00 pm, Monday-Thursday, excluding holidays 8:30 am to 12:00 pm, Friday, excluding holidays Related Documents: RFB - Well No. 12 Booster Pump Assembly Replacements

Attachment Preview

Request for Bids

Village of Cary

Well No. 12 Booster Pump Assembly Replacements

June 10, 2026

This Request for Sealed Bids (RFB) is for the purpose of contracting with a qualified firm to

Provide all labor, equipment, appurtenances, and materials necessary for the removal and

replacement of two (2) booster pump assemblies including the pumps, motors, automatic

control valves, electrical disconnects, and power connections. This work may include securing

permits; site restoration; traffic control; testing and all other work necessary for installation of

complete and functional booster pumps and motors meeting IEPA and Village standards as

shown, specified, or required.

Any communication regarding this RFB between the date of issue and the date of award is

required to go through the Contact Person listed below. Unauthorized contact with other

Village staff is strictly forbidden.

GENERAL REQUIREMENT:

This is a Request for Sealed Bids. Bids will be opened and read publicly. The Village reserves the

right to evaluate bids for completeness and qualifications. One (1) original copy is to be

submitted at the address below. No electronic submission is allowed.

Mailing/Shipping Address:

Village of Cary

Attn: Caty Ward, Capital Projects Manager

755 Georgetown Drive

Cary, IL 60013

Drop-Off In-Person:

Same as Mailing Address.

8:30 am to 5:00 pm, Monday-Thursday, excluding holidays

8:30 am to 12:00 pm, Friday, excluding holidays

Page 1 of 23

Contact Person:

Caty Ward

Capital Projects Manager

cward@caryillinois.com | (847) 639-0003 x 8106

SUBMISSION DATE AND TIME:

By 11:00 AM (CST), Thursday, June 25, 2026

Bids received after the submittal time will be rejected and returned unopened to the sender.

06/10/2026

06/18/2026

06/19/2026

06/22/2026

06/25/2026

Schedule of Events

RFB Available on DemandStar/Euna OpenBids

Mandatory Contractor Site Visit at 286 Moders Road, Cary, IL 60013 at 10:00 AM

Contractor Questions Submitted via Email to cward@caryillinois.com by 12:00 PM.

Vendor Questions Answered via Addendum on DemandStar/Euna OpenBids by 5:00

PM

Bids Due by 11:00 AM (CST) and Public Bid Opening at the Cary Municipal Center

GENERAL INFORMATION

TERMS AND CONDITIONS

RESERVED RIGHTS

The Village reserves the right at any time and for any reason to cancel this RFB and to reject any

or all bids, or to accept a portion of the bid or any alternate bid. The Village reserves the right to

waive any immaterial defect in any bid. Unless otherwise specified by the offeror, the Village has

no less than one hundred and twenty (120) days to accept. The Village may seek clarification

from the Contractor at any time and failure to respond promptly is cause for rejection. The Village

may require submission of the best and final offers.

INCURRED COSTS

The Village will not be liable in any way for any costs incurred by respondents in replying to this

RFB.

AWARD

Award shall be made by the Village to the most responsive and responsible Contractor whose bid

is determined to be the most advantageous, taking into consideration price and the evaluation

criteria set forth herein below.

Page 2 of 23

NON-DISCRIMINATION

Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as amended

and any rules and regulations promulgated in accordance therewith. Including, but not limited to

the Equal Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix

A), 775 ILCS 5/1-102, which is incorporated herein by reference, and constituting of a written EEO

Policy and a workforce profile that demonstrates its EEO practices. Furthermore, the Contractor shall

comply with the Public Works Employment Discrimination Act, 775 ILCS 10/0.01 et seq., as

amended. The Contractor must have a written sexual harassment policy, which meets Illinois State

Statutes, 775 ILCS, 15/3.

SECURITY

The Contractor represents and warrants to the Village that neither it nor any of its principals,

shareholders, members, partners or affiliates, as applicable, is a person or entity named as a Specially

Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that

it is not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked

Person. The Contractor further represents and warrants to the Village that the Contractor and its

principals, shareholders, members, partners, or affiliates, as applicable, are not directly or indirectly,

engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of

any person or entity named as Specially Designated National and Blocked Person. The Contractor

hereby agrees to defend, indemnify and hold harmless the Village, the Corporate Authorities, and

all Village elected or appointed officials, officers, employees, agents, representatives, engineers and

attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses

(including reasonable attorneys’ fees and costs) arising from or related to any breach of the foregoing

representation and warranties.

OSHA REQUIREMENTS

The Occupational Safety and Health Act of 1970 (OSHA) “guarantees workers the right to a safe

and healthful workplace”. Under Section 5(a) (1) of the OSHA Act, the employer must “furnish to

each of his employees’ employment and a place of employment which are free from recognized

hazards that are causing or likely to cause death or serious physical harm to his employees.”

There are times when the Village must hire entities and individuals (contractors) to perform

services. To this end, Contractors hired by the Village must perform their duties in a manner that

is compliant with all state and federal health and safety laws and industry guidelines. It is the

responsibility of the Contractor to ensure that their personnel and subcontractors comply with

all state and federal health and safety laws and regulations and industry guidelines, including, but

not limited to those set forth by: OSHA and related regulations, the Safety Inspection and

Education Act, the Health and Safety Act, the National Institute of Occupational Safety and Health,

Page 3 of 23

the National Fire Protection Association, the Centers for Disease Control, American Industrial

Hygiene Association, the American Council of Governmental Industrial Hygienists, the

Environmental Protection Agency, and the Department of Transportation.

RIGHT TO PROTEST

Any actual or prospective bidder or Contractor who is aggrieved in connection with the solicitation

or award of a Contract may protest to the Contact Person. Any protest must be submitted in writing

within ten (10) calendar days from the issuance of the solicitation, addendum, and notice of award

or other decision by the Public Works Department.

PRE-BID SITE VISIT

A pre-bid site visit to Well No. 12, located at 286 Moders Road, Cary, IL 60013 is being held on June

18, 2026, at 10:00 AM. Attendance at the pre-bid site visit is mandatory. Bids from contractors not

represented at the site visit will be deemed non-responsive and rejected. Contractors will be

required to sign in at the site visit. Bidders shall submit any questions resulting from the site visit to

the Contact Person. An addendum will be issued by the deadline as outlined in the schedule of

events including, but not limited to, questions or clarifications resulting from the site visit.

Contractor acknowledges that existing conditions may vary from available records and shall verify

field conditions prior to bidding. No additional compensation shall be granted for conditions

reasonably observable during the mandatory site visit.

ADDENDUM

Should the Contractor require any additional information about this Bid, please contact the Contact

Person with any questions by the deadline as outlined in the schedule of events. The Contractor is

solely responsible for ensuring that any question submitted to the Contact Person via email has been

received. If the Contact Person does not provide written confirmation of receipt within twenty-four

(24) hours after the Contractor's email submission, the Contractor shall take appropriate action to

verify receipt. The Contractor shall not assume that a question has been received by the Contact

Person unless and until the Contact Person provides confirmation of receipt. ANY AND ALL changes

to these specifications are valid only if they are included by Written Addendum to All Bidders. No

interpretation of the meaning of the plans, specifications, or other contract documents will be made

orally. Failure of the bidder to receive any such addendum or interpretation shall not relieve the

bidder from obligation under this Bid as submitted. All addenda so issued shall become part of the

bid documents. Failure to request an interpretation constitutes a waiver to later claim that

ambiguities or misunderstandings caused by a bidder to improperly submit a bid.

Page 4 of 23

Response to these questions will be made by means of an addendum and posted on OpenBids-

DemandStar. Only the Director of Public Works or someone designated by the Director of Public

Works has the authority to issue an addendum.

Addenda are written instruments issued by the Village prior to the date for receipt of bids, which

modify or interpret the Bid by addition, deletions, clarifications or corrections.

Prior to the receipt of bids, addenda will be posted. Each Contractor shall ascertain prior to

submitting a bid that all addenda issued have been received and, by submission of a bid, such act

shall be taken to mean that such Contractor has received all addenda and that the Contractor is

familiar with the terms thereof and understands fully the contents of the addenda.

TAXES

The Village is exempt from paying Illinois Use Tax, Illinois Retailers Occupation Tax, and Federal

Excise Tax.

PAYMENTS

Bidders are advised that this Project is subject to the requirements of the Employment of Illinois

Workers on Public Works Act (30 ILCS 570/) and the Illinois Prevailing Wage Act (820 ILCS 130/1-

12).

The Contractor shall furnish the Village, upon request, with an itemized invoice with IDOL certified

transcript of payroll, certifying prevailing wage requirements are met. Payment shall be made in

accordance with applicable provisions of the "Local Government Prompt Payment Act."

No extra work shall be performed and no additional compensation shall be due unless authorized

by written change order executed by the Village.

The bid price shall include all labor, supervision, equipment, materials, tools, mobilization,

transportation, testing, startup, commissioning, permits, bonds, insurance, restoration, disposal,

freight, overhead, profit, and all other work necessary to complete the project as specified. No

separate payment will be made for any item of work unless specifically identified as a separate

pay item in the Bid Form. All costs not specifically identified as a separate pay item shall be

considered incidental to the Contract and included in the Contractor's bid price.

The Village will hold 10% retainage on all progress payments until completion of 50% of the

contract. Upon 50% completion, the Village will reduce retainage on future progress payments to

5%.

CONTRACTOR RESPONSIBILITIES

Page 5 of 23

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.