Project Information

Bid Title

IFB 2607 City shirts, hats, sweatshirts

Issuing Agency

City of Piqua

Location

Ohio

Published Date

Feb 5, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 2607

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 2607
Bid Title:	IFB 2607 City shirts, hats, sweatshirts
Category:	Equipment / Services
Status:	Open

Description: IFB 2607 City shirts, hats, sweatshirts Publication Date/Time: 2/5/2026 1:00 PM Publication Information: IFB 2607 City shirts, hats, sweatshirts Closing Date/Time: 2/24/2026 10:00 AM Submittal Information: Bev Yount, Purchasing Contact Person: Bev Yount 937-778-4002 or byount@piquaoh.gov Download Available: yes Business Hours: 8 am - 4 pm Fax Number: 937-778-1130 Related Documents: IFB 2607 City shirts, hats, sweatshirts

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BID to the

City of Piqua, Ohio

Purchasing Department

Please Reply to I.F.B. # 2607 for T-shirts, hats & sweatshirts

No Later Than: 2/24/26 at 10:00 a.m.

Via e-mail to byount@piquaoh.gov, mail or delivery to Beverly Yount, Contract & Purchasing Manager,

City ofPiqua, 201 W. Water St. Piqua, OH 45356. All items ordered will also be delivered to this

address.

The undersigned proposes and agrees to furnish and deliver any or all items bid at the prices stated

herein for 2026. Vendors may choose to bid just one item, two, etc. or all. Please write "No Bid" or

"NB" for anything you do not wish to bid on. All prices given are to include delivery costs. Fill in your

prices in the yellow highlighted boxes below.

The City will provide its employees with Non-Ansi Compliant safety green t-shirts and sweatshirts. The

City provided hats, t-shirts and sweatshirts will be a tax-exempt purchase on its own purchase order.

The employee purchased shirts will be on a separate order subject to applicable sales tax. Both orders

will be placed at the same time. Estimated quantities will change. There will be one large order

initially with potential reorders for smaller quantities throughout the rest of the year.

T-SHIRTS (safety green color)

1.

High quality (50% cotton poly blend & 100% cotton) t-shirt with & without a front

pocket.

Screen printed with "City of Piqua" logo in black letters on pocket or left chest.

Description

50% cotton

poly blend t-

shirt

Sizes

Small

thruXL

Quantities

(approx.)

100

Small

100

thruXL

2XL-3XL 10

2XL-3XL 10

100% Cotton Small

10

t-shirt

thruXL

Small

10

thruXL

2XL-3XL 10

2XL-3XL 10

Pocket

x

x

x

x

No

pocket

x

x

x

x

Price for

Each item

$

$

!_

i_

$

$

i_

!_

Manufacturer & Item #

SWEATSHIRTS (safety green color)

2.

High quality (50% cotton poly blend) sweatshirt (crew, hoodie, or full zip-up).

Screen printed with "City ofPiqua" logo in black letters on left chest.

Description

Sizes

Quantities

(approx.)

50% cotton

poly blend

sweatshirt

CREW

Small thru XL 30

2XL-3XL

20

50% cotton

poly blend

sweatshirt

HOODIE

Small thru XL 30

2XL-3XL

20

50% cotton

Small thru XL 30

poly blend

sweatshirt

FULL ZIP-UP

2XL-3XL

20

Logo

on left

chest

x

Price for

Each item

$

Manufacturer & Item #

x

i_

x

$

x

i_

x

$

x

$

3.

Description

New Era 39Thirty,

Structured FlexFit Cap -

Solid Stretch Back (not

mesh). Fitted Hat, Deep

Navy (NE 1000)

Knit Cap with cuff, dress

blue navy (Port Authority

C939 or similar)

HATS

Sizes

Quantities

(approx.)

Small/Med. 20

City Logo

on front,

white

embroidery

x

Price for

Each

item

Manufacturer & Item #

$

Med/Large 20

x

i_

Large/XL 10

x

_$_

20

x

$

Fleece Beanie, navy (Port

& Company CP91L or

similar)

10

x

$

4. Is there a set-up fee for the logos? Yes or No If yes, how much will it cost? $

5. Proofs of T-shirt, Hat & Sweatshirt logos/locations will need to be approved before printing

Note: Samples of the hats, t-shirts or sweatshirts being proposed may be requested.

6. Will prices for shirts be held firm for 2027 also? Yes or No

Contact Bev Yount at 937-778-4002 or byount@piquaoh.gov with any questions.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL

ACCORDANCE WITH THE CITY OF PIQUA SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED

ABOVE. THE CITY OF PIQUA RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY IRREGULARITIES

IN A BID, OR TO ACCEPT THE BID OR BIDS WHICH THE JUDGMENT OF PROPER OFFICIALS, IS TO THE BEST INTEREST

OF THE CITY. THE CITY OF PIQUA RESERVES THE RIGHT TO ACCEPT A PART OR PARTS OF A BID UNLESS OTHERWISE

RESTRICTED W THE BID.

All delivery costs are included in this quotation

regardless ofF.O.B. designation.

Cash Discount Allowed: % 10 Proximo.

Leave blank if your terms are Net 30 days.

Delivery will be made within

days after receipt of order.

calendar

Prices quoted will remain firm for acceptance

within 60 calendar days after bid opening unless

otherwise stated.

Bidding Company:

Address:

City

State Zip Code

By: _

Name and Title (please print or type)

Signature:

Phone No.:

/Fax No.:

Fed. I.D. No.:

E-Mail Address:

It is the policy of the City ofPiqua not to discriminate on the basis of race, color, national

origin, age, sex, or disability in its hiring and employment practices, or in admission to,

access to, or operation of its programs, services and activities. With regard to all aspects

of this contract, contractor certifies and warrants it will comply with this policy. Please

sign and return the Americans with Disabilities Act Compliance Certification and

the Drug-Free Workplace Compliance Affidavit Form provided in this bid package.

Standard Terms and Conditions

1. BILLING: All goods or services must be billed to the City ofPiqua and at prices not exceeding those stated on the purchase order. If prices

or terms do not agree with your quotation, you must notify the Purchasing Department within three business days or your disagreement is

waived.

2. INVOICE: Prepayment or progress payments are not permitted unless prior permission is obtained from the Finance Department. All

invoices are to be in duplicate and are to be mailed to the Finance Department and shall reference the City's purchase order number. Failure

to include the purchase order number may prevent timely payment. Each purchase order must be invoiced separately. Unless specified

otherwise, the invoice will only be paid upon completion of the order. The City ofPiqua may issue payments to vendors electronically

upon mutual agreement of both parties.

3. CASH DISCOUNTS: All cash discount terms will be effective from date of actual receipt and acceptance of the items purchased, or receipt

of correct and acceptable invoice, whichever is later.

4. FREIGHT: NO COLLECTION FREIGHT SHIPMENTS WILL BE ACCEPTED. All quotations are solicited on a "delivered price" basis.

When, in rare instances, the City accepts a quotation not including all shipping charges, your claim for reimbursement, must be itemized on

the invoice and supported with a copy of the original freight bill.

5. TAXES: The City ofPiqua is exempt from payment of Federal excise taxes and State retail sales taxes. Our Federal Excise Tax Exemption

Certificate Number is 31-6000136. You are responsible for all Social Security taxes and Workers' Compensation contributions for yourself

or any of your employees.

6. DELIVERIES: All deliveries on this order must be in ftill accordance with specifications, properly identified with the purchase order

number and must not exceed the quantities specified.

7. CANCELLATION: The City ofPiqua reserves the right to cancel this order by written notice if you do not fulfill your contractual

obligations with respect to timeliness, quality and/or any other reason.

8. DEFAULT PROVISIONS: In case of your default, the City ofPiqua may procure the items from other sources and hold you responsible for

any excess costs occasioned thereby and any other damages permitted by law, if you have been notified in writing by the City ofPiqua you

are in default and you have failed to cure the default within the time specified.

9. NO VERBAL AGREEMENTS: The City ofPiqua will be bound only by the terms and conditions of this order, and will not be responsible

for verbal agreements made by any officer or employee of the City ofPiqua. In order to be binding on the parties, any changes made to

these Terms and Conditions shall be in writing and signed by both parties.

10. PATENT AND COPYRIGHT INFRINGEMENT: It is hereby understood (and by acceptance of this order) you agree to defend, indemnify

and save harmless the City ofPiqua, Ohio, its officers, agents and employees from any and all loss, costs or expense on account of any

claim, suit or judgment as a result of, caused by, or incident to any patent, copyright or trademark infringement and/or royalty, actual or

claimed, because of the use or disposition by said City of any article enumerated on this order and sold to said City pursuant to this order.

11. INSPECTION: The City ofPiqua may inspect the items ordered hereunder during their manufacture, construction and/or preparation at

reasonable times and shall have the right to inspect such items at the time of their delivery and/or completion. Items ftimished hereunder

may at any time be rejected for defects revealed by inspection, analysis, or by manufacturing operations or use after delivery even though

such items may have previously been inspected and accepted. Such rejected items may be returned to you for full refund to City of Piqua

including shipping and transportation charges.

12. WARRANTY: You warrant that the items and their production or completion shall not violate any federal, state or local laws, regulations or

orders. You warrant all items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to conform

strictly to any specifications, drawings or samples which may have been specified or furnished by the City ofPiqua, and you further warrant

that you have good title to the items free and clear of all liens and encumbrances and will transfer such title to the City ofPiqua. Said

warranties shall not negate nor limit any implied warranties ofmerchantability or fitness. This warranty shall survive any inspection,

delivery, acceptance or payment by the City ofPiqua.

13. RISK OF LOSS: Title and risk of loss to and with respect to the items shall remain with you until the items in a complete state have been

delivered to and accepted by the City ofPiqua or to an agent or consignee duly designated by the City ofPiqua at the location specified on

the face hereof, items which are to be shipped shall be shipped F.O.B. destination unless otherwise specified by the City ofPiqua. A

packing slip must accompany each such shipment and if a shipment is to a consignee or an agent of the City ofPiqua, a copy of the packing

slip shall be forwarded concurrently to the City ofPiqua. If no such packing slip is sent, the count or weight by the City ofPiqua or its

agent or consignee is agreed to be final and binding on you with respect to such shipment.

14. SAVE HARMLESS: You shall indemnify and hold the City ofPiqua, its officers, elected officials, agents, consignees, employees,

volunteers, and representatives harmless from and against all expenses, damages, claims, suits, or liabilities (including attorney's fees of the

City ofPiqua) of every kind whatsoever by reason of, arising out of, or in any way connected with, accidents, occurrences, injuries or losses

to or any person or property which may occur before or after acceptance of the completed items by the City ofPiqua upon or about in any

way due to resulting from, in whole or in part, the preparation, manufacture, construction, completion, and/or delivery of the items,

including such as are caused by your subcontractors and excluding only such as are caused by the sole negligence of the City ofPiqua other

than where the City ofPiqua's negligence consists of its failure to discover a condition caused or permitted to exist by you or any

subcontractor of yours.

15. FNSURANCE: If requested by the City ofPiqua, you shall maintain policies of liability insurance such types and such amounts and with

such companies as may be designated by tlie City ofPiqua, which policies shall be written so as to protect the City ofPiqua and you from

the risks enumerated in Section 14. Such policies of insurance shall not be cancelable except upon thirty (30) days written notice to the City

ofPiqua and proof of such insurance shall be furnished by you to the City ofPiqua. In addition, such policies shall protect all y

18. CLEANING OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you shall at all times keep the

premises free from accumulation of waste material or rubbish. At the completion of the items you shall leave the premises and the items

broom-clean.

19. EQUAL EMPLOYMENT OPPORTUNITY:

(a) You agree that you will not discriminate against any employee or applicant for employment because of race, color, religion, sex,

ancestry, national origin, place of birth, age, marital status, or handicap with respect to employment, upgrading promotion, or transfer,

recruitment or recmitment advertising, lay-off determination; rates of pay or other forms of compensation; and selection for training,

including apprenticeship.

(b) It is expressly agreed and understood by you that Section 19 (a) constitutes a material condition of this contract as fully as specifically

rewritten herein, also that failure to comply therewith shall constitute a breach thereof entitling the City to terminate the contract at its

option.

20. AGREEMENT TO BE EXCLUSIVE: This purchase order contains the entire agreement behveen the parties and supersedes all other oral

agreements only when there is no executed contract behveen the parties. The parties acknowledge and agree that neither of them has made

any representation with respect to the subject matter of this purchase order or any representation inducing the execution and delivery of this

purchase order, except such representations as are specifically set forth here, and each party acknowledges that it has relied on these

representations in connection with its dealings with the other.

21. GOVERNING LAW: This purchase order, the performance under it, and all suits and special proceedings under it, shall be construed in

accordance with the laws of the State of Ohio. In any action, special proceeding or other proceeding that may be brought arising out of, in

connection with, or by reason ofthis agreement, the laws of the State of Ohio shall be applicable and shall govern to the exclusion of the

laws of any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted.

22. ADDITIONAL RIGHTS: Any rights or remedies granted to the City ofPiqua in any part of this purchase order shall not be exclusive of,

but shall be in addition to, any other rights or remedies granted in another part of this purchase order and any other rights or remedies that

the City ofPiqua may have at law or in equity in any such instance. Any litigation arising from disputes herein shall be instituted only in

Miami County, Ohio.

23. GOVERNING DOCUMENT: Should there be any conflict behveen the terms of the executed contract and this purchase order, the terms of

the contract govern.

24. INDEPENDENT CONTRACTOR: The contractor, his assigns, heirs, successors, employees and any and all subcontractors are independent

contractors and are not agents and/or employees of the City ofPiqua.

25. ASSIGNMENT: This purchase order is not assignable to any other entity or contractor. Assignment of the purchase order shall void the

purchase order.

Commodity Codes

• NAICS 323113Commercial Screen Printing

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