Project Information

Bid Title

Event Security Services ? Junior College World Series (JUCO)

Issuing Agency

City of Grand Junction

Location

Colorado

Published Date

Mar 6, 2026

Closing Date

Mar 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Event Security Services – Junior College World Series (JUCO)
RFP-5874-26-KF
Responses Due March 23, 2025, before 1:00 p.m.

• Solicitation (PDF )
• Pre-Proposal Site Visit Sign-In Sheet RFP-5874-26-KF (PDF)
• Addendum 1 (PDF)

Attachment Preview

Request for Proposal

RFP-5874-26-KF

Event Security Services –

Junior College World Series (JUCO)

Proposal Deadline

March 23, 2026, before 1:00 p.m. (Mountain Time)

Electronic Submission Only

Proposals Must Be Submitted Exclusively Through

BidNet Direct® – Rocky Mountain E-Purchasing System (RMEPS)

????https://www.bidnetdirect.com/colorado/city-of-grand-junction

Important Notice

The City of Grand Junction does not control or administer vendor access to the BidNet®

Direct system. Proposers are solely responsible for ensuring a successful submission.

Technical assistance must be requested directly from BidNet at (800) 835-4603.

Virtual Solicitation Opening

All City solicitation openings will be conducted virtually.

For meeting access and participation details, refer to Section 1.9.

Purchasing Agent Contact

Kathleen Franklin

kathleenf@gjcity.org

970-244-1513

Table of Contents

Section 1.0. Administrative Information & Conditions for Submittal........................ 4

Section 2.0. General Contract Terms and Conditions.............................................. 11

Section 3.0: Insurance Requirements ....................................................................... 20

Section 4.0: Specifications and Scope of Services.................................................. 22

Tentative Calendar of Events: ............................................................................ 29

Event and Details

Date

Solicitation Issued/Posted

Published via BidNet® Direct – RMEPS

February 23, 2026

Non-Mandatory Pre-Proposal Site Visit

Please refer to Section 1.5 for Details

March 3, 2026

3:00 p.m. (Mountain Time)

Inquiry deadline

March 12, 2026

No questions are accepted after the close of

business on this date

Final Addendum Issued (if applicable)

March 16, 2026

Proposal Submission Deadline

Electronic submission via BidNet® Direct only

March 23, 2026, before

1:00 p.m. (Mountain Time)

Evaluation of proposals

Internal review by City-appointed committee

March 23-April 6, 2026

Interviews (if required)

Virtual or in-person, by City invitation only

Tentative Interview Time Blocks:

• Monday, April 13, 2026:

2:00 p.m. – 4:00 p.m.

Notice of Intent to Award (tentative)

April 14, 2026

Subject to final evaluations and interview outcomes

Contract execution

April 17, 2026

Contingent upon Council approval and funding

availability

RFP-5874-26-KF

Page 2 of 51

Section 5.0: Preparation and Submittal of Proposals .............................................. 31

Section 6.0. Evaluation Criteria and Factors ............................................................ 37

Section 7.0. Solicitation Response Form .................................................................. 44

Subcontractor Disclosure ................................................................................... 48

Section 8.0. Appendices ............................................................................................. 49

EXHIBIT 1: 2026 JUCO Bracket......................................................................... 49

EXHIBIT 2: Stadium Security Deployment Map.................................................. 50

Exhibit 3: Deployment Areas Map Key ............................................................... 51

Online Documents:

https://jucogj.org/

https://jucogj.org/documents/2026/1/9/2026_JUCO_Bracket.pdf

RFP-5874-26-KF

Page 3 of 51

Section 1.0. Administrative Information & Conditions for Submittal

1.1. Americans with Disability Act (ADA) Compliance Mandate: Following HB21-

1110, all documents produced and submitted in response to this solicitation must

adhere to the provisions outlined in §§24-85-101, C.R.S., and subsequent sections,

as well as the Accessibility Standards for Individuals with a Disability, as established

by the Office of Information Technology under section §24-85-103 (2.5), C.R.S.

Additionally, all documents must align with the State of Colorado's technology

standards related to accessibility, including Level A.A. conformity with the latest

iteration of the Web Content Accessibility Guidelines (WCAG) as integrated within the

State of Colorado's technology standards.

1.2. Required Review: The Proposer is responsible for thoroughly reviewing all

solicitation documentation to gain a comprehensive understanding of the scope,

specifications, project requirements, and all associated rules, regulations, laws,

conditions, instructions, and procurement policies related to the solicitation process

and the Project or Work outlined in this Request for Proposal (RFP).

1.3. Issuing Office: This solicitation is issued by the City of Grand Junction, Colorado

(“City”). The Purchasing Agent responsible for this procurement is:

Kathleen Franklin

kathleenf@gjcity.org

Except for pre-proposal or site visit meeting(s), all inquiries, concerns, clarifications,

or communications regarding this solicitation—including those about the process,

specifications, or project scope—must be submitted in writing to the Purchasing

Agent. Any communication directed to other City personnel may result in the

disqualification of the Proposer’s submission.

1.4. Purpose: The City of Grand Junction is soliciting competitive sealed proposals from

qualified, licensed private security firms to provide unarmed event security services

for the annual National Junior College Athletic Association (NJCAA) Division I Junior

College World Series (JUCO), held at Suplizio Field in Grand Junction, Colorado.

The selected Contractor shall furnish trained personnel to provide crowd

management, access control, restricted-area monitoring, overnight facility security,

and related observe-and-report services in coordination with the Grand Junction

Police Department (GJPD). The Contractor’s services shall augment, not replace,

sworn law enforcement personnel assigned to the event.

The City intends to award a contract for the 2026 tournament, with the option to renew

for up to three (3) additional one-year terms, subject to satisfactory performance and

annual appropriation of funds.

Section 4.0 (Scope of Work) defines the project objectives, service requirements,

operational expectations, and applicable performance standards. All services shall be

performed strictly in accordance with this Solicitation and the terms and conditions

incorporated into any resulting Contract, if any.

RFP-5874-26-KF

Page 4 of 51

1.5. Non-Mandatory Pre-Proposal Site Visit: Prospective Proposers are encouraged to

attend a non-mandatory pre-proposal site visit to obtain a clear understanding of the

site conditions, operational environment, and requirements associated with the Scope

of Work.

Meeting Information:

Date: Tuesday, March 3, 2026

Time: 3:00 p.m. (Mountain Time)

Location:

Lincoln Park Sports Complex

Suplizio Field / Ralph Stocker Stadium – Main Gate

1340 Gunnison Ave

Grand Junction, CO 81501

This in-person site visit provides Proposers the opportunity to observe facility

conditions, review access points, and seek clarification on the event's operational

requirements. Participation is optional; however, attendance is strongly encouraged

to ensure proposals are fully informed and responsive to the City’s expectations.

RFP-5874-26-KF

Page 5 of 51

Commodity Codes

• NAICS 561612Security Guards and Patrol Services

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