Project Information

Bid Title

25-53 Portable Toilet Rental Services, Continuing Supply

Issuing Agency

Bay County

Location

Florida

Published Date

Jul 14, 2025

Closing Date

Aug 13, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-53

Original Source

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Bid Documents

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Project Description

Bid Number:	25-53
Bid Title:	25-53 Portable Toilet Rental Services, Continuing Supply
Category:	Goods and Services
Status:	Open

Description: INTRODUCTION The Bay County Board of County Commissioners (County) seeks bids from qualified vendors for the Continuing Supply of Portable Toilets Rental in support of operations of the County. The County reserves the right to negotiate with the successful vendor for any related items, products, or associated work/services not specifically listed in the bid solicitation documents. Some rental units at times may be placed in remote, unattended, and unsecured areas. Therefore, the County will consider damages to rental units above normal “wear and tear” on a case by case basis. SPECIFICATIONS Bidders shall supply stationary type portable toilets, ADA compliant portable toilets, and hand washing station rental and services on a daily, weekly, and/or monthly rental for the various County locations as further described in Exhibit 1.  All units shall be equipped minimally with two rolls of toilet paper (mounted), waterless hand sanitizer, and must be lockable from the inside. There are also requirements for pricing extra services and emergency services. Bidder shall have a maximum of 24 hours to respond to a reported tip over, or other rental malfunctions, except special events where requirements shall be outlined at the time of coordination. Portable units shall not be stored on County property awaiting next rental. BID DEADLINE/DELIVERY ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 25-53 Portable Toilet Rental Services, Continuing Supply will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CDT) Wednesday, August 13, 2025. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED. Bids for this solicitation may be submitted either electronically via OPENGOV PROCUREMENT or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401. Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity. Special Accommodation:  Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department   at (850) 248-8270 at least five (5) workdays prior to the Pre Bid Conference or Bid opening.  For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). BID DOCUMENTS Electronic versions of the solicitation documents are available via OpenGov Procurement https://procurement.opengov.com/portal/baycountyfl Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, For security reasons, you must enable JavaScript to view this E-mail address. , 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents. Publication Date/Time: 7/14/2025 3:00 PM Publication Information: Bay County Public Notice Website 7/14/2025 Closing Date/Time: 8/13/2025 2:00 PM Submittal Information: One original and one electronic copy Pre-bid Meeting: N/A Contact Person: POINT OF CONTACT The County Purchasing Department will be the only point of contact for this ITB. Under no circumstances may a bidder contact any County Commissioner, County Administrator, or County employee concerning this ITB until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124. QUESTIONS Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov. All questions shall be submitted no later than 5:00 pm (CDT) on Monday, August 4, 2025. Business Hours: 8:00am to 5:00pm Mon thru Fri Related Documents: View Document(s)

Commodity Codes

• NAICS 562991Septic Tank and Related Services

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