Project Information

Bid Title

Nestu Outpatient Svcs Ifb Rebid

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 10, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065302

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/10/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065302	Solicitation/Project Title:	NESTU Outpatient Svcs IFB rebid
Description:	The Department of Human Services (“Department”) is seeking a Contractor or Contractors to provide Outpatient, and Emergency Care Services, as defined in Section III.B, for the Bureau of Juvenile Justice Services, North East Secure Treatment Unit (“NESTU”), located at 701 Sathers Drive, Pittston, Pennsylvania 18640..

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	701 Sathers Drive  Pittston  Pennsylvania 18640
County:	Luzerne	Duration:	2 Years

Contact Information
First Name:	KaVaughn	Last Name:	Webb
Phone Number: (XXX-XXX-XXXX)	717-705-3962	Email:	ra-pwbidquestions@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/01/26
Solicitation Due Date:	05/29/26	Solicitation Due Time:	3:00 PM
Solicitation Opening Date:	05/29/26	Solicitation Opening Time:	3:01 PM
Opening Location:	625 Forster Street Harrisburg Pa 17120
No. of Addendums:	0
Amended Date:	04/10/26

Related Solicitation Files

Original Files Attachment H - Contractor Contact Information.pdf Attachment F Lobbying Certification Form.pdf Attachment E Worker Protection Form BOP FINAL.pdf Attachment C Business Associate Addendum.pdf Attachment B DHS Addendum to Standard Terms and Conditions.pdf Attachment I, Cost Submittal Form IFB 6100065302.xlsx Attachment D General Conditions and Instructions to Bidders.pdf Attachment A Terms & Conditions.pdf 6100065302 - Outpatient Services SOW.pdf

Attachment Preview

North East Secure Treatment Unit

Statement of Work

Outpatient and Emergency Care Services

IFB# 6100065302

I. Objective

The Department of Human Services (“Department”) is seeking a Contractor to provide

Outpatient, and Emergency Care Services, as defined in Section III.B, for the Bureau of

Juvenile Justice Services, North East Secure Treatment Unit (“NESTU”), located at 701

Sathers Drive, Pittston, Pennsylvania 18640.

DHS will award one contract for this service.

II. Contract Term

A. The selected Contractor will be issued a Contract. The term of the Contract will

commence upon issuance of the Contract to the respective selected Contractor,

(“Effective Date”) and will end two years after the Effective Date unless it is terminated

earlier pursuant to the terms of the Contract. At its sole option and discretion, the

Department may renew the contract for up to three additional one-year periods, upon

the same terms and conditions as set forth in the Contract.

B. At the time of each renewal the Department and the selected Contractor may negotiate

the contract unit price not to exceed a maximum of three percent (3%) increase over

the unit price in effect in the year immediately preceding each renewal term.

C. The Department shall submit a renewal letter at least 90 days prior to the Validity End

date of the Contract and request the renewal.

D. Upon award of a Contract, the Department will issue purchase orders in accordance

with the Contract on an as needed basis. No work shall begin or be reimbursed prior to

issuance of a fully executed purchase order.

E. The Selected Contractor will be reimbursed for the invoices submitted, providing such

invoices are in accordance with their respective Contract and approved by the

Commonwealth Contract Monitor, Karen Weaver. Final payment will not be made until

all services have been successfully completed.

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Revision Date: July 14, 2023

III. Scope of Work

A. Contractor Responsibilities:

The selected Contractor shall fulfill these responsibilities as well as any responsibilities

indicated in other subsections in this Statement of Work.

1. The selected Contractor shall schedule residents in accordance with the selected

Contractor’s standard appointment scheduling policy and shall not discriminate against

residents for any reason in scheduling appropriate appointments. The selected

Contractor shall provide hospital personnel who may provide recommendation for

residents to scheduled clinic appointment and determine if an emergency room visit is

necessitated by the resident’s immediate medical needs.

2. The selected Contractor shall follow NESTU internal policies and procedures which

the Contract Administrator or Contract Monitor will provide to the selected Contractor.

The selected Contractor shall provide only those services which are appropriate for the

proper medical treatment of the residents. The selected Contractor, or their designated

hospital personnel, shall advise NESTU staff of proposed treatment, and the selected

Contractor’s staff will have the authority to provide the treatment. Acceptance of

prescribed treatment by designated NESTU staff will constitute acceptance by the

Commonwealth.

3. The selected Contractor, or their designated hospital personnel, shall fax a full dictated

report to the Contract Administrator or Monitor or as directed by NESTU within two

weeks after the initial and subsequent follow-up appointments. Fax numbers are listed

at the end of this statement of work.

4. The selected Contractor or their designated hospital personnel shall fax a full dictated

report within 24 hours after any test results to the Contract Administrator or Monitor

or as directed by NESTU. Fax numbers are listed at the end of this statement of work.

5. The selected Contractor shall be responsible for and shall direct the physician of a

treating department to provide a clearly handwritten, brief, summary of

recommendations on the NESTU consultation form, which the NESTU will provide at

the time of the initial and follow-up evaluations or appointments. The selected

Contractor shall return the original consultation form to the NESTU but may keep a

copy for their files. If an Electronic Medical Record is used, the selected Contractor

physician may provide a printout of all laboratory reports, x-ray reports, and doctors

notes at the time of the visit.

6. The selected Contractor shall determine and make follow-up appointment for

monitoring effects of prescribed treatment and revising treatments based on resident

response and shall provide any follow-up appointment date and time to NESTU.

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Revision Date: July 14, 2023

7. The selected Contractor shall aid the Contract Administrator or Contract Monitor or

specialty physician or surgeon in coordinating an appropriate discharge. The selected

Contractor shall facilitate a doctor-to-doctor phone consult to NESTU’s physician or

NESTU medical staff designee, to review treatment provided to the resident prior to

the resident being released.

8. The selected Contractor shall make recommendation for ongoing treatment modalities,

devices, or both, which will subsequently be reviewed and ordered by the NESTU

Contract Administrator or Contract Monitor.

9. The selected Contractor shall obtain informed consent either directly, for any invasive

diagnostic or treatment intervention that may be performed on a resident. For residents

under age 18 or residents considered incapable of making medical decisions, the

selected Contractor, or their Department personnel, shall obtain informed consent from

next of kin, Agent under a Power of Attorney, or health care decision maker.

10. The selected Contractor shall provide phone consults with the NESTU Medical Staff

who have specific questions.

11. The selected Contractor shall provide information to the NESTU appointment

scheduler to allow for appropriate resident preparation prior to studies.

12. The selected Contractor shall provide the NESTU general or specialty physician or

surgeon with the appropriate written discharge instructions for the NESTU residents,

or staff that may be accompanying the residents upon discharge.

13. The selected Contractor shall provide a copy of medical license, Drug Enforcement

Agency No. (DEA#), Board Certification, and malpractice insurance to the NESTU

Chief Medical Officer upon request.

14. The selected Contractor shall provide a list of physicians that are credentialed in

accordance with their specific scope of practice, and are in good standing at the selected

Contractor’s hospital to NESTU upon request.

15. The selected Contractor shall immediately inform NESTU of any voluntary or

involuntary loss of privilege to practice medicine.

16. Prison Rape Elimination Act: In accordance with its zero-tolerance policy, the

Department prohibits all forms of sexual abuse and sexual harassment of juvenile in its

facilities. The selected Contractor shall comply with Department policy and with the

Prison Rape Elimination Act of 2003 (PREA) and its regulation at 28 C.F.R. Part 115

Subpart D, Standards for Juvenile Facilities. Failure to meet the Department’s

expectations regarding PREA training may result in consequences ranging from an

individual’s inability to provide services up to and including termination of the

contract.

Page 3 of 9

Revision Date: July 14, 2023

17. At a minimum, the selected Contractor shall provide a copy of the Department’s Zero

Tolerance for Sexual Abuse and Harassment pamphlet to all staff members, including

staff of subcontractors who have any contact with juvenile at NESTU and will provide

to the Department confirmation of each staff member’s receipt and understanding of

the pamphlet to any new staff that may be hired for the duration of the contract. The

selected Contractor’s staff members or subcontractors will not be permitted to provide

services until completed sign-off forms are received for those individuals who may

come in contact with juveniles at NESTU.

18. The Department may require the selected Contractor’s staff, including that of

subcontractors to undergo additional Department provided training on their

responsibilities under the Department’s sexual abuse and sexual harassment

prevention, detection and response policies and procedure. The Department will

determine whether additional training is required based upon the nature of contracted

services and the level of contact with juveniles at NESTU.

B. Contractor Requirements:

1. The selected Contractor shall provide Outpatient Services and Emergency Care

Services at a percentage of customary charges.

2. The selected Contractor shall comply with NESTU’s standards relating to the services

performed pursuant to the purchase order and contract. At the time of award, the

Contract Administrator or Contract Monitor will provide the NESTU standards to the

selected Contractor.

3. All services provided by the selected Contractor are subject to review and approval by

the Contract Administrator or Contract Monitor.

4. The selected Contractor shall provide the following:

a. Outpatient Services – Outpatient Services include, but are not limited to, office

visits, in and out surgery, operating room, anesthesia, medications, supplies,

laboratory services, x-rays, and other diagnostic services. The selected Contractor

shall provide all outpatient services for the residents of NESTU. NESTU will

provide transportation to and from hospitals. A member of the NESTU Medical

Staff will coordinate services and will supply a referral slip which will accompany

the resident.

2. Emergency Care Services – The selected Contractor shall perform Emergency

Care Services as required by NESTU and shall provide Emergency Room Services

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Revision Date: July 14, 2023

to the NESTU residents referred by the NESTU Medical Staff in accordance with

the following:

a. Physicians who are Board Eligible or Board Certified in Emergency Medicine

Family Practice, Internal Medicine, General Practice, or other appropriate

specialty. The selected Contractor shall provide Physicians (and not mid-level

providers) to see residents unless special arrangements are made with the

Medical Director and Chief Medical Officer at NESTU, or they have first been

triaged by a Physician, had a treatment plan reviewed and signed off by a

Physician, or both.

b. Emergency Room Services includes, but are not limited to: Imaging

Department, Cardiology Department, Laboratory, Pathology Department,

Cardiac Rehabilitation, Anesthesia Department, Endoscopy Department, One

Day Surgery, and Radiology and Imaging Department.

c. The selected Contractor shall provide services as soon as possible for an

emergent study.

d. The selected Contractor shall require their Physicians to:

i. Provide initial comprehensive Emergency Room assessments and provide

diagnosis and treatment management, including medication

recommendations for referred conditions.

ii. Make recommendations for diagnostic studies and laboratory or tests, which

subsequently will be reviewed and ordered by the NESTU physician. The

selected Contractor shall complete the diagnostic studies and laboratory or

tests at NESTU unless NESTU is incapable of providing those services. In

special circumstances, the selected Contractor may arrange with NESTU,

to have specialized testing completed at a different location.

iii. Obtain informed consent prior to any invasive diagnostic studies the

selected Contractors Physicians may perform. For residents considered

incapable of making medical decisions, the selected Contractors Physicians

must notify next of kin, Agent under the Power of Attorney, or the health

care decision maker to obtain informed consent.

iv. Contact appropriate NESTU contact for the NESTU residents requiring

admission or Rapid Treatment Status. If admission is advised, the selected

Contractor shall notify NESTU to discuss.

v. Provide a clear and brief summary of recommendations on the facilities

outpatient referral form provided at the time of the initial evaluation and at

Page 5 of 9

Revision Date: July 14, 2023

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