Project Information

Bid Title

Countywide Elevator Assessment

Issuing Agency

Charlotte County

Location

Florida

Published Date

May 15, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-397

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

File No:

26-397

Description:

Countywide Elevator Assessment

Contact:

Kimberly.Chamberlain@charlottecountyfl.gov

File number:

20260397

Due Date:

5/20/2026 3:00:00 PM

Notice:

263971

Package:

263972

Registered Vendors Notified:

263973

Presubmittal Sign-in:

263970

Tabulation:

Recommendation:

Addendum:

263976a

Commodity Codes:

29540, 29570, 90934, 91013, 99839, 05590, 47080, 47081, 55790

Attachment Preview

PURCHASING DIVISION

Charlotte County Administration Center

18500 Murdock Circle, Suite 344

Port Charlotte, Florida 33948-1094

Phone 941.743.1378

Fax 941.743.1384

TO: PROSPECTIVE PROPOSERS

DATE: MAY 15, 2026

RE: ADDENDUM #1, RFP NO. 20260397, COUNTYWIDE ELEVATOR ASSESSMENT

PROPOSAL DUE DATE: 3:00 p.m. (EST), MAY 20, 2026

Firms are hereby notified that this addendum shall be made a part of the above-named proposal and contract

documents. The following are issued to revise/clarify the proposal and contract documents, and these items shall

have the same force and effect as the original proposal and contract documents. Proposals to be submitted on the

above-specified date at Purchasing shall conform to the revisions and clarifications as listed herein.

ITEM #1 QUESTIONS/ANSWERS

Q1: Please clarify if you require pricing to be submitted with our proposal, or if pricing will be requested separately

after your initial evaluations and short list.

A1: No pricing is to be included in the proposals. The proposals will be evaluated based on qualifications. Please

refer to Part III of the Request for Proposal package. Negotiations will be conducted with the top-ranked firm

and at that time a Scope and Fee will be established.

Q2: What are the days/hours allowed for performing assessments?

A2: Weekdays 7:30am – 4:00 pm excluding holidays

Q3: Are there any limitations to access equipment? I.e., security requirements, badging, hours

A3: In unsecured buildings, the Contractor will be issued an access badge and keys on a daily basis. Secured

locations (County Jail and Justice Center) the Contractor will be escorted by County personnel.

Q4: What date (or date range) do you expect to issue a contract to the awarded consultant?

A4: We are estimating the contract to be awarded in July 2026.

Q5: What are your expectations for meetings? I.e., Number, frequency, in person vs. remote

A5: The shortlisting for this project is scheduled for May 28th, which consists of a telephone call to all the submittal

firms. Any other meetings will be with the top ranked firm.

Q6: Will there be any meetings required post report submission?

A6: We are assuming there would be one (1) meeting for presentation of results and clarifying questions from

County personnel.

Q7: Will you require both electronic and hard copy reports?

A7: Yes, we will require both electronic and hard copy reports.

Q8: Is there a specific format you require for reports? If so, please provide a sample/example report.

A8: Once a firm is selected, then we would review that firm’s proposed report format for consideration and comment.

This addendum is binding and is to be considered as if contained within the original proposal documents of RFP

No. 20260397. Firms are required to acknowledge receipt of this addendum on their proposal forms.

for

Kimberly A. Corbett, C.P.M., CPPB

Senior Division Manager - Purchasing

KC/kch

cc:

Professional Services Committee

Clerk

File

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