Project Information

Bid Title

Water & Wastewater Treatment Chemicals Supply - City of Fernley

Issuing Agency

Fernley city

Location

Nevada

Published Date

Mar 9, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Water & Wastewater Treatment Chemicals Supply - City of Fernley
Category:	Request for Proposals
Status:	Open

Description: Key Dates Issue Date: March 8, 2026 Proposal Due Date: March 26, 2026 Proposal Due Time: 1:00 PM Submission Location: 595 Silver Lace Boulevard, Fernley, NV 89408 NOTICE INVITING PROPOSALS The City of Fernley is requesting sealed proposals for the supply of water and wastewater treatment chemicals. Bid documents and specifications may be obtained from the City of Fernley website. Sealed proposals must be received by the City of Fernley no later than March 26, 2026 at 1:00 PM, at which time proposals will be publicly opened and read. The City of Fernley reserves the right to reject any and all proposals and to waive informalities in the proposal process. Questions regarding this solicitation should be directed to the City of Fernley Utilities Department. Bid Packet Download - Water & Wastewater Treatment Chemicals Download the bid packet here: /DocumentCenter/View/30396/-Chemical-Bid-Packet Publication Date/Time: 3/9/2026 12:00 AM Closing Date/Time: 3/26/2026 1:00 PM Contact Person: Lina Farmer 775-784-9932 lfarmer@cityoffernley.org Related Documents: Chemical Bid Packet

Attachment Preview

2026-2027

CHEMICAL SUPPLIER

CONTRACT

BID OPENING: March 26, 2026, at 1pm

To Supply Service from Upon award through June 30th, 2027

Page 1 of 24

TABLE OF CONTENTS

ADVERTISEMENT FOR PROPOSALS

3

INFORMATION FOR BIDDERS

4

PREPARATION OF BID

4

SUBMISSION OF BIDS:

4

NO BID-NO RESPONSE:

4

WITHDRAWAL OF BIDS

5

LATE BIDS

5

AWARD OF CONTRACT

5

DEFAULT OF CONTRACT

5

APPEAL OF UNSUCCESSFUL BIDDER

5

APPENDIX A SPECIFICATIONS

7

APPENDIX B CONTRACT

10

Page 2 of 24

For CITY OF FERNLEY (OWNER):

Sealed bids will be received by the City of Fernley Utilities Department, 595 Silver Lace

Boulevard, Fernley, Nevada 89408, until 1:00 p.m. local time (Pacific Time), March 26, 2026,

at which time the bids will be publicly opened and read aloud.

The contract consists of supplying the City with the Sodium Hypochlorite (NaOCl) 12.5%

Solution, Ferric Chloride (FeCI3) 40-42% Solution, Sodium Hydroxide (NaOH) 20-25%

Solution, Citric Acid 50% Solution.

All chemicals provided for potable water treatment shall comply with ANSI/NSF Standards 60

and/or 61, as applicable. Certification documentation shall be provided upon request.

Initial contract term shall begin upon award and extend through June 30, 2027. The contract may

be renewed annually thereafter upon mutual written agreement.

Bids will be accepted on a bulk rate (i.e., $ per pound) basis. Bulk rate shall include any

miscellaneous charges such as minimum hourly charges, travel charges and/or

mobilization/demobilization charges. The bids shall be reviewed and selected based on the bulk

rate and annual cost. Vendor shall be capable of routine scheduled deliveries and emergency

deliveries within 48 hours of request. The City of Fernley is seeking a supplier for furnishing and

delivery of water and wastewater treatment chemicals.

Supplier must be authorized to sell and transport treatment chemicals within the State of Nevada

and shall provide Safety Data Sheets (SDS) for all products supplied.

Bid documents may be obtained by contacting the City of Fernley Utilities Department at

lfarmer@cityoffernley.org or (775) 784-9932.

The OWNER reserves the right to reject any or all bids and to waive minor irregularities in any

bid or in the bidding process. No bidder may withdraw their bid within thirty (30) days after the

actual date of the opening thereof.

________________________________________________________

Seong Kim, Utilities Director

Page 3 of 24

INFORMATION FOR BIDDERS

1. PREPARATION OF BID

a. Bidders are expected to examine the specifications and all instructions. Failure to

do so will be at the bidder’s risk.

b. Any irregularities or lack of clarity in the invitation should be brought to the

attention of the Public Works Department as soon as possible so that corrective

addenda may be furnished to all bidders.

c. All listed chemicals shall be bid by entering a dollar amount per unit. “No Bid”

entries will not be accepted.

d. The bidder shall sign, print or type the bidding firm’s name on his bid and each

continuation sheet on which he makes an entry. The person signing the bid must

be a properly authorized representative of the bidding firm.

e. The signer of the bid must initial erasures or other changes.

f. Alterations, modifications or variations to this bid may not be considered unless

authorized by the invitation or by addendum.

g. When a unit price is requested such unit price shall be shown and shall include

packing unless otherwise specified.

h. Bidders are urged to proofread their bids carefully for any errors.

i. In the event of an error in extension, unit price shall prevail.

j. The price(s) and amount of this bid must have been arrived at independently and

without consultation, communication, agreement or disclosure with or to any

other contractor, bidder or potential bidder. Complementary bids are illegal and

prohibited.

k. No attempt may be made at any time to induce any firm or person to refrain from

bidding on this contract, or to submit a bid higher than this bid, or to submit any

intentionally high or noncompetitive bid. All bids must be made in good faith and

without collusion.

l. Bidders understand and acknowledge that the representations above are material

and important and shall be relied on by the City of Fernley in awarding the

contract(s) for which this bid is submitted. Any misrepresentation hereinabove is

and shall be treated as fraudulent concealment from the City of Fernley of the true

facts relating to the submission of bids for this contract.

m. All day references are calendar days.

2. SUBMISSION OF BIDS

a. Bids from employees of the City of Fernley shall NOT be considered.

b. Bids and addenda thereto shall be enclosed in sealed envelopes, marked as

indicated in the invitation to bid, addressed to the City of Fernley Public Works

Department, 595 Silver Lace Blvd, Fernley, NV 89408 with the name and address

of the bidder, date of opening on the face of the envelope. Telegraph, telephone,

facsimile bids, or bids post marked after the bid date, will NOT be considered.

3. NO BID-NO RESPONSE

a. Three “No Bids/No Responses” will automatically remove your name from any

mailing list.

Page 4 of 24

4. WITHDRAWAL OF BIDS

a. Bids may be withdrawn only by written notice, received prior to the bid opening

time.

b. Withdrawals received after the bid opening time shall not be considered.

5. LATE BIDS

a. Bids received after the advertised bid deadline shall not be considered.

6. AWARD OF CONTRACT

a. The contract shall be awarded to that responsible bidder whose bid conforms to

the Invitation and whose bid is most advantageous to the City, price and other

factors considered.

b. The City reserves the right to reject any and all bids.

c. The City may accept any item or group of items of any bid unless the bidder

qualifies his bid by specific limitations.

d. Successful bidder must sign and enter into a General Services Contract (Exhibit

B) with the City of Fernley for a period not less than one year.

e. Invoices issued as a result of this bid shall be processed for payment as each

service and/or material is supplied to the City of Fernley.

7. DEFAULT OF CONTRACT

a. In case of default of the contractor, the City may procure the articles or service

from other sources and hold the contractor responsible for any excess cost

occasioned thereby.

b. If public necessity requires that use of materials or supplies not conforming to the

specifications, they may be accepted, and payment therefore shall be made at a

proper adjustment in price.

c. Default by the bidder in any manner including failure or refusal to furnish any

item or items at the price AND/OR TIME specified in the bid shall be considered

cause for the Council, to remove the bidder from the approved bidders list for not

less than 6 months not more than one year.

8. APPEAL BY UNSUCCESSFUL BIDDER

a. Any unsuccessful bidder may file a notice of appeal within 10 days of award as

entered on the bid record by post bond with good and solvent surety in an amount

equal to 25 percent of the successful bid submitted. A bond must be furnished by

a surety authorized to do business in the State of Nevada. The notice of appeal

must include a written statement of the issues to be addressed on appeal. Within

20 days after receipt of the notice of appeal, the Fernley City Council shall hold

an informal hearing on the appeal and may cancel the award based on the finding

that the bid was incorrectly awarded. Any such cancellation requires re-

advertising for bids and new award under the provisions of NRS Chapter 332.

Notice of the hearing on the appeal shall be provided to both the successful bidder

and the unsuccessful bidder filing the protest by mailing a certified letter to each

party at least 10 days prior to the scheduled date of the hearing. The time and

place for the meeting shall be at the sole discretion of the City Council. The

Page 5 of 24

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 221320Sewage Treatment Facilities
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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