Project Information

Bid Title

26-007 Engineering Design & Program Management Services for 50/50 Sidewalk Program & Free Tree Program

Issuing Agency

City of Pawtucket

Location

Rhode Island

Published Date

Feb 19, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

26-007 Engineering Design & Program Management Services for 50/50 Sidewalk Program & Free Tree Program

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CITY OF PAWTUCKET

REQUEST FOR PROPOSALS

RFP #26-007

Engineering Design & Program Management Services for

50/50 Sidewalk Program & Free Tree Program

2/12/2026

Contents:

1.0 Proposal/Solicitation Information

2.0 Instructions and Notifications to Respondents

3.0 Overview

4.0 Scope of Work

5.0 Insurance

6.0 Acknowledgement of Risk and Hold Harmless Agreement

7.0 Additional Insurance Requirements

8.0 Proposal Content and Organization

9.0 Evaluation Criteria

10.0 Miscellaneous

11.0 Fee Proposal Form

Appendix A

Anti-Kickback Acknowledgement

Appendix B

City of Pawtucket General Terms and Conditions of

Purchase

Appendix C

Sample Construction Cost Estimate and Sketches

1.0 - Bid/Solicitation Information

Schedule

Pre-Proposal Conference:  No  Yes (Non-Mandatory)

February 26, 2026 @ 11:00 AM

The link to the ZOOM meeting is provided below. Registration is required.

To register, email to the following address to the attention of:

David Taylor, Project Leader

E-mail: dtaylor@pawtucketri.gov

▪ Zoom link:

https://us06web.zoom.us/j/89779213779?pwd=bpIX5yXnmUeLauc

2XSXI39TNdID5ai.1

Requests for Further Information:

March 2, 2026 @ 4:00 PM

Requests for information or clarification must be made electronically to the attention of:

Joe Morais, Senior Project Leader

E-mail: jmorais@pawtucketri.gov

David Taylor, Project Leader

E-mail: dtaylor@pawtucketri.gov

Please reference the RFP / LOI number on all correspondence. Answers to questions

received, if any, will be posted on the internet as an addendum to this bid solicitation.

RFP Submission Deadline:

March 12, 2026 at 12:00 PM

Late submittals will not be considered.

Proposals must be mailed or hand-delivered in a sealed envelope marked with the

RFP/Proposal # and Project Name to:

Pawtucket City Hall - Purchasing Office

137 Roosevelt Avenue

Pawtucket, RI 02860

Bids will be opened March 12, 2026 at 4:00PM at a regularly scheduled

purchasing board meeting, located at 100 Freight Street, Pawtucket, RI.

Bonds/Surety Required

Bid Bond:  No  Yes

Fidelity Bond:  No  Yes

Performance and Payment Bond:  No  Yes

The successful respondent will be required to furnish all insurance documentation as

outlined in the attached General Terms & Conditions of Purchase.

Miscellaneous

The proposal process and resulting contract are subject to the General Terms and

Conditions of Purchase. Submission of a proposal in response to this solicitation is

acknowledgement and acceptance of these General Terms and Conditions of Purchase.

The City of Pawtucket reserves the right to award on the basis of cost alone, accept or

reject any or all bids, and to act in its best interest including, but not limited to, directly

negotiating with any vendor who submits a proposal in response to this RFP and to award

a contract based upon the results of those negotiations alone. Proposals found to be

technically or substantially non-responsive at any point in the evaluation process will be

rejected and not considered further. The City of Pawtucket may, at its sole option, elect

to require presentations(s) by bidders clearly in consideration for award.

2.0 - Instructions and Notifications to Respondents

• It is the respondent's responsibility to examine all specifications and site conditions

thoroughly, and comply fully with specifications and all attached terms and

conditions. Respondents must comply with all Federal, State, and City laws,

ordinances and regulations, and meet any and all registration requirements where

required for contractors as set forth by the State of Rhode Island. Failure to make

a complete submission as described herein may result in a rejection of the

proposal.

• All costs associated with developing or submitting a proposal in response to this

Request, or to provide oral or written clarification of its content shall be borne by

the respondent. The City of Pawtucket assumes no responsibility for these costs.

• A submittal may be withdrawn by written request to the Purchasing Agent by the

proposer prior to the stated RFP deadline.

• Prior to the proposal deadline established for this RFP, changes may be made to

a proposal already received by the City if that respondent makes a request to the

Purchasing Agent, in writing, to do so. No changes to a proposal shall be made

after the RFP deadline.

• Proposals are considered to be irrevocable for a period of not less than ninety (90)

days following the opening date, and may not be withdrawn, except with the

express written permission of the Purchasing Agent. Should any vendor object to

this condition, the respondent must provide objection through a question and/or

complaint to the Purchasing Agent prior to the proposal deadline.

• All pricing submitted will be considered to be firm and fixed unless otherwise

indicated herein.

• The respondent has full responsibility to ensure that the proposal arrives at the

Purchasing Division Office prior to the deadline set out herein. The City assumes

no responsibility for delays caused by the U.S. Postal Service or any other delivery

service. Postmarking by the due date will not substitute for actual receipt of

response by the due date. Proposals arriving after the deadline may be returned,

unopened, to the respondent, or may simply be declared non-responsive and not

subject to evaluation, at the sole discretion of the Purchasing Agent. For the

purposes of this requirement, the official time and date shall be that of the

time clock in the City of Pawtucket’s Purchasing Office.

• At the time and place fixed for the opening of Proposals, the Owner will cause to

be opened and publicly read aloud every Proposal received within the time set for

receiving Proposals, irrespective of any irregularities therein. Respondents and

other persons properly interested may be present, in person or by representative.

• It is intended that an award pursuant to this Request will be made to a prime

Consultant, who will assume responsibility for all aspects of the work. Joint venture

and cooperative proposals will not be considered, but subcontracts are permitted,

provided that their use is clearly indicated in the respondent's proposal, and the

subcontractor(s) proposed to be used are identified in the proposal.

• Respondents are advised that all materials submitted to the City of Pawtucket for

consideration in response to this Request for Proposals shall be considered to be

public records as defined in Title 38 Chapter 2 of the Rhode Island General Laws,

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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