Project Information

Bid Title

HBH DDC And AHU Replacement

Issuing Agency

Ohio Facility Construction Commission

Location

Ohio

Published Date

Jun 11, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

DMH-260016

Original Source

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Bid Documents

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Project Description

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
2026/06/02	6/18/2026	DMH-260016	Ohio Departmennt of Behavorial Health	OFCC	HBH DDC And AHU Replacement	A/E	$5,150,000	Q&A	TBD

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Request for Qualifications (Registered Design Professional*)

State of Ohio Standard Forms and Documents

Administration of Project: Ohio Facilities Construction Commission

Project Name HBH DDC And AHU Replacement

Project Location Heartland Behavioral Healthcare

City / County Massillon / Stark

Owner

DBH

Delivery Method General Contracting

Publish Date 6/2/2026

Response Deadline June 16, 2026

Project Number

DMH-260016

Project Manager

Susan Milligan

Contracting Authority OFCC

Prevailing Wages State

2:00 PM local time

No. of paper copies requested (stapled, not bound) 00 No. of electronic copies requested (PDF)

01

* “Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised

Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer

holding a certificate issued under section 4733.14 of the Revised Code.” (Ohio Building Code section 4101:1-2-01 Definitions)

Submit the requested number of Statements of Qualifications (Form F110-330) directly to OFCC Procurement at

procurement@ofcc.ohio.gov. See Section J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to OFCC Procurement at procurement@ofcc.ohio.gov with the project

number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page

on the OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the

party submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

Heartland Behavioral Healthcare, located at 3000 Erie St S in Massillon Ohio, is a restricted and secure residential

psychiatric hospital environment. It operates 24/7, 365 days per year. The work on this project will involve the entire 163,000

SF building. This project will look to upgrade or replace much of the facilities infrastructure and system components (primarily

HVAC). The facility operates primarily on pneumatic controls. All pneumatics will be upgraded to electronic throughout the

facility. Any electronic controls that exist will need to be replaced or ensure functionality under the new operating system. This

work will require replacement of control and isolation valves on most of the HVAC equipment. The facility also struggles with

costly repairs on several of its air handlers. This project will look to replace units and their associated components.

Replacement of the facility’s boilers and their associated components will be included as well.

B. Scope of Services

For projects advertised with an appropriately developed Program of Requirements (“POR”), upon award of the

Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by

developing the Program of Requirements.

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority the cost breakdown of the A/E Agreement detailed cost

components to address the Owner’s project requirements. Participate in the Encouraging Diversity, Growth & Equity

(EDGE) Program as required by statute and the Agreement.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

F110-02-2026-JAN

Publish Date: 6/2/2026

Page 1 of 5

Request for Qualifications (Registered Design Professional) continued

representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

Please list all major scope services needed to complete the selection process for successful project delivery. The specific

scope of services must state building types, functional design or specialized professional services required to evaluate the

level of experience of each applicant firm (e.g. parking garage, kitchen design, correctional facility, medical facility). The

scope of services should also define the types of basic and additional professional design and administration services

necessary for the project (e.g. LEED credentials and experience, previous experience with local jurisdiction or similar

sites, previous experience working with the State of Ohio, Building Information Modeling (“BIM”) experience and training,

specific BIM and Owner-defined requirements, level of development to be achieved within BIM models, BIM deliverables,

and Owner’s intended use of BIM models after construction). This information will be used by each applicant to populate

the Relevant Project Experience Matrix in Section F of Form F110-330.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Project Delivery Method (GC)

2. State of Ohio OFCC (standard documents/OAKS CI)

3. Design of DDC Systems

4. Construction Administration of HVAC renovation

5. HVAC Design

6. Designing, Specifying, and Estimating in Unstable Market Conditions

7. Design of Fire Protection Systems

8. High Security Residential Environments

9. Experience with Phased Construction in an Occupied Facility

10. Experience with Projects Subject to Joint Commission Reviews

C. Estimated Budget / Funding

State Funding:

$5,150,000.00

Other Funding:

$0.00

Construction Cost: $4,200,000.00

Total Project Cost: $5,150,000.00

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

09 / 26

06 / 27

06 / 28

08 / 28

E. Estimated Basic Fee Range (see note below)

5% to 6%

F. EDGE Participation Goal

Percent of initial Total A/E Fee:

10.0%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all registered design professional services and consultant services necessary for proper completion of the Basic Services,

including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for

the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above,

including the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Architecture or Engineering

Secondary

Select Primary Discipline

Disciplines:

Mechanical-Electrical-Plumbing Eng.

Fire Protection Engineering

Structural Engineering

H. Additional Service Providers Required

Cost Estimating

Scheduling for Phased Construction

Controls Specialist

Enter Secondary Discipline

Enter Secondary Discipline

F110-02-2026-JAN

Publish Date: 6/2/2026

Page 2 of 5

Request for Qualifications (Registered Design Professional) continued

NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape

architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section

4733.14 of the Revised Code.

I. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business(es), as a part of the A/E’s team. The Intent to Contract and to Perform and / or

waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to

the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to

Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform form

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business(es), by name, which will participate in the

delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the

RFQ and your firm’s name, followed by “SOQ”. Use the “print” feature of Adobe Acrobat or similar software for creating a

PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then

PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or

coverings of any type. Cover letters and transmittals are not necessary.

CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number

and firm name, followed by “SOQ”.

Facsimile copies of the Statement of Qualifications will not be accepted.

F110-02-2026-JAN

Publish Date: 6/2/2026

Page 3 of 5

Request for Qualifications (Registered Design Professional) continued

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2026-JAN

Publish Date: 6/2/2026

Page 4 of 5

Registered Design Professional Selection Rating Form

State of Ohio Standard Forms and Documents

Heartland Behavioral Health DDC and AHU

Project Name Replacement

Project Number DMH-260016

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Less than $1,000,000

$1,000,000 to $2,000,000

More than $2,000,000

Less than 2 professionals

2 to 8 professionals

More than 8 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

Experience / ability of key consultants to

perform effectively and collaboratively

b. Proposed EDGE-certified Consultant participation*

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 3 sample projects

3 to 6 sample projects

More than 6 sample projects

Registered LEED v4.0 or v4.1 projects

Certified LEED v4.0 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 3 projects

3 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 3 projects

3 to 6 projects

More than 6 projects

Value

5

2

0

2

1

0

1

2

3

Max

=3

0 - 10

0-5

0-5

Max

= 20

0 - 10

0 - 15

0-5

1

2

3

Max

=3

1

Max

2

=2

1

Max

3

=3

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

Score

* Must be comprised of registered professional design consulting firms and NOT the lead firm - For more

information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.™

Notes:

Evaluator:

Name

Subtotal

F110-02-2026-JAN

Signature

Publish Date: 6/2/2026

Date

Page 5 of 5

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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