Project Information

Bid Title

Sports Facility Reasonableness Review

Issuing Agency

City of Joplin

Location

Missouri

Published Date

Mar 18, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-RFP-15

Original Source

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Project Description

Bid Number:	2026-RFP-15
Bid Title:	Sports Facility Reasonableness Review
Category:	Administration
Status:	Open

Description: The City of Joplin, Missouri Sports Facility CID Board will accept sealed bid proposals until Wednesday, April 15, 2026, at 10:00 a.m. as set forth in the bid packet to PURCHASE the following service: SPORTS FACILITY REASONABLENESS REVIEW Specifications and bid forms are available from Leslie Haase, Finance Director, by calling 417-624-0820, Ext. 1251 or by emailing For security reasons, you must enable JavaScript to view this E-mail address. . Any bids received after the specified deadline will be returned to the vendor. Publication Date/Time: 3/18/2026 12:00 AM Closing Date/Time: 4/15/2026 10:00 AM Submittal Information: 2026-RFP-15 Related Documents: 2026-RFP-15 Sports Facility Reasonableness Review Proposal 2026-RFP-15 Sports Facility Reasonableness Review legal Ad (1)

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NOTICE OF REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL NO. 2026-RFP-15

Sports Facility Pro posal Reasonableness Review

RFP Due Date: 10 a.m., Wednesday, April 15, 2026

Location: City of Joplin

Finance Department

602 S. Main Street

Joplin, MO 64801

Staff:

Leslie Haase

Email:

lhaase@joplinmo.org

Phone: 417-624-0820 Ext. 1251

Proposals will be received by the Sports Facility CID at the specified location until the

time and date cited above. Only proposals received by the correct time and date will be

recorded.

Proposals must be submitted in an envelope with the Request for Proposal number and

the Vendor’s name and address indicated on the envelope. All proposals must be

completed in ink or typewritten and submitted by the time and date above.

Consultants are strongly encouraged to read the entire Request for Proposal carefully.

Issue Date: March 18, 2026

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CITY OF JOPLIN, MISSOURI

Project Overview

The City of Joplin Sports Facility CID Board seeks proposals from qualified firms to

conduct an Assumption and Reasonableness Review of the proposed development

of a sports facility in Joplin, MO. The goal is to determine if the underlying

assumptions—market demand, financial projections, and economic impact—are

sound, realistic, and defensible as proposed by the Developer.

Background

Joplin, Missouri, has a bedtime population of over 52,125 and a daily workforce of

over 89,000. The city is the regional hub for over 250,000. This includes residents of

communities surrounding Joplin, encompassing northeast Oklahoma and southeast

Kansas. Joplin, as the regional hub, boasts the most prominent hotel market, with

just under 2,000 rooms from 23 properties, plus over 200 restaurants.

Joplin’s Greater Metropolitan Region is in the southwest corner of Missouri, at the

intersection of I-44, I-49, and historic Route 66, and is comprised of:

Primarily: the Joplin city limits and the Missouri counties of Jasper and Newton.

Secondarily: Barton and McDonald counties in Missouri, Cherokee and Crawford

counties in Kansas, and Ottawa and Delaware counties in Oklahoma.

Woodsonia/Pinnacle Prospect Village Development

The Prospect Village development is a $307.3 million mixed-use development at

20th Street and Range Line Road, anchored by a proposed $62.5 million publicly

owned indoor sports complex.

The Developer, in conjunction with sports marketing consultant, has made various

assumptions and projections:

 Sports Tourism Volume: The study assumes the complex will draw 80,000 to

100,000 out-of-state visitors annually.

 Economic Impact: It is projected to generate $12.4 million in total

spending at local businesses and support approximately 167 local jobs.

 Hotel Occupancy: A major assumption is that the facility will drive 26,972

new room nights per year, justifying the construction of a new 100-room hotel

on-site.

 Capture Rate: The study assumes Joplin’s facility will capitalize on or capture

certain regional and national tournaments.

 Funding Mechanisms: The project relies on two Community Improvement

Districts (CIDs) and Tax Increment Financing (TIF).

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o Assumption: A 1% additional sales tax within the district will be

sufficient to reimburse the approximately $50 million construction cost over

27 years.

o Reasonableness: Critics often question if these taxes will truly be "new"

revenue or if they will simply shift spending away from other Joplin retail

areas (the "Redistribution Hypothesis").

1. Key Tasks

 Assess the reasonableness of the Developer’s business plan for the Indoor Sports

Complex by reviewing every projection made by the Developer’s consultant.

o Use data from other similar venues and organizations to validate

projections and provide comparisons.

o Assess the market demand and utilization of the proposed facility.

o Assess the economic impact of the proposed facility to determine

projected direct and indirect spending (hotels, restaurants, etc.).

 Operations: The study must prove the likelihood of tournament fees and local

usage fees covering the daily "whole-of-life" costs (utilities, maintenance,

staffing). The consultant shall provide a "Best Case," "Expected Case," and

"Worst Case" scenario.

o Analyze the revenues, expenditure, and balances of organizations

operating similar venues, with specific attention given to Midwest facilities.

o Revenue Benchmarking: Compare projected rental rates, gate fees, and

concessions against similar facilities in the Midwest.

o Expense Verification: Review projected costs for staffing, utilities, and

maintenance. Often, original studies underestimate Capital Replacement

Reserves (the cost of replacing turf or floors within 10 years).

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2. Deliverables & Presentation

 Benchmarking matrix summarizing key performance indicators

 Provide Case Study comparisons of similar facilities nationally and regionally

 Draft report for CID Board review

 Final report incorporating feedback

 Executive summary

 Slide deck for public and stakeholder presentations

 In-person presentation to CID Board and City leadership

 All deliverables to be provided in PDF format.

3. Proposal Submittal Requirements

Responding firms shall include:

 Understanding of the project and approach

 Work plan and timeline

 Team qualifications and relevant experience

 Examples of comparable sports facility reasonableness reviews

 Proposed fee structure (fixed fee preferred)

 References

4. Project Timeline

The anticipated duration of this engagement is 12 weeks from the notice to

proceed. The City of Joplin anticipates that the following timetable will apply to

this RFP. Dates following the RFP issue date are subject to change:

Activity

Date

RFP Issued

March 18, 2026

RFP Due Date @ 10 a.m.

April 15, 2026

Finalist Interviews (if required)

Week of April 27, 2026

Vendor Selection

May 1, 2026

Complete Contract

May 13, 2026

Present Contract to CID Board for Approval May 20, 2026

Consultant Commence Work

May 21, 2026

Final Report Presentation to CID Board

August 19, 2026

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5. Proposal Evaluation Process

Proposals, which the City determines in its sole discretion, that are deemed responsive

to this RFP will be reviewed and evaluated by the City. The City reserves the right to

request that Consultants make one or more presentations to the City at the City's

offices, at the Consultant's sole cost and expense, addressing the Consultant's ability to

achieve the scope of work outlined in this RFP. Proposals will be evaluated, in part,

according to whether the Consultant meets the minimum qualifications and submits a

proposal complying with all the requirements of this RFP.

Evaluation of vendor proposals will be based on the following criteria:

25% Methodology - the vendor will use to conduct work outlined in RFP and

provide evidence of ability to perform the work described herein.

25% Experience – previous experience performing related projects of a

complex nature, including, but not limited to, similar size and type of organization.

10% References – will be based on references submitted as part of RFP, but

can include clients not submitted.

30% Cost of proposal – must contain a cost for the requested scope of work in

a “not to exceed” amount.

10% Staff - capability and availability of professional staff to serve the City of

Joplin in a competent and timely manner.

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