Project Information

Bid Title

Construction of the Loudoun County Solid Waste Mgt Facility Convenience Center Lot B, RFQ 680889

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Nov 6, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ 680889

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 680889
Bid Title:	Construction of the Loudoun County Solid Waste Mgt Facility Convenience Center Lot B, RFQ 680889
Category:	Procurement
Status:	Open

Description: The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain the services of a qualified General Contractor to construct a new Solid Waste Convenience Center at Lot B of the Loudoun County Solid Waste Management Facility (LCSWMF), located at 21101 Evergreen Mills Road, Leesburg, Virginia 20175 (the “Project”). The Project includes all associated site improvements and amenities typically required for such facilities. The scope of work includes, but is not limited to, furnishing all labor, supervision, materials, tools, equipment, and incidental services necessary for the construction of the Project including: • Site development for the convenience center, grading, cut and fill, concrete wall installation, concrete slabs, concrete medians, pavement, guardrail, and striping • Asphalt roads and parking areas • Electrical systems installation • Installation of force main and grinder pump • Concrete slabs and metal awning structures • Stormwater management systems, including pond SB-2 • Utility connections and supporting infrastructure • Provide and install new trailer Pre-Bid Conference: An optional on-site Pre-Bid Conference will be held on November 18, 2025, at 1:00 p.m. to provide clarification on the project requirements and expectations outlined in this solicitation. A site inspection will immediately follow the Pre-Bid Conference. Publication Date/Time: 11/6/2025 3:30 PM Publication Information: Invitation for Bid Closing Date/Time: 12/16/2025 4:00 PM Pre-bid Meeting: November 18, 2025 @ 1:00 p.m. Contact Person: Beth A. Cioni Please see the attached document RFQ 680889 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 680889 (PDF) Attachment 2 Geotechnical Release Form (PDF) Attachment 4 General Conditions of Contract (PDF) Attachment 5 LOUD-25-0013 (PDF)

Attachment Preview

County of Loudoun, Virginia

INVITATION FOR BID

CONSTRUCTION OF THE LOUDOUN COUNTY SOLID WASTE

MANAGEMENT FACILITY CONVENIENCE CENTER LOT B

ACCEPTANCE DATE:

Prior to 4:00 p.m., December 16, 2025 Local “Atomic” Time

IFB NUMBER:

RFQ 680889

ACCEPTANCE PLACE:

Loudoun County Government Offices

1 Harrison Street, S.E.

1st Floor, Procurement Bids and Proposals Drop Box

Leesburg, Virginia 20175

PLEASE NOTE:

A. To obtain Plans and Specifications for this Project, prospective Bidders must email the

Contracting Officer to request file access.

Important: The Project Specifications include Geotechnical information. As such, a

Geotechnical Report Release Form—Attachment 2—must be signed by an individual

authorized to legally bind the firm into a contract. File access will not be granted until the

signed release form is received.

Please attach the completed form to your email request. Upon receipt of a valid request,

the Contracting Officer will provide a secure Microsoft OneDrive link to the shared folder

containing the project documents.

B. An optional on-site Pre-Bid Conference will be held on November 18, 2025, at 1:00

p.m. to provide clarification on the project requirements and expectations outlined in this

solicitation. A site inspection will immediately follow the Pre-Bid Conference.

C. This document and associated bid forms may be downloaded from the County’s web site:

www.loudoun.gov/procurement.

The terms and conditions contained in this Invitation for Bid and in the County-Contractor

Agreement (Attachment 1) are not negotiable.

Requests for information related to this Invitation for Bid should be directed to:

Beth A. Cioni

Contracting Officer

(571) 627-7414

Beth.Cioni@loudoun.gov

Issue Date: November 6, 2025

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

INVITATION FOR BID

CONSTRUCTION OF THE LOUDOUN COUNTY SOLID WASTE

MANAGEMENT FACILITY CONVENIENCE CENTER LOT B

SECTION/TITLE

PAGE

1.0 PURPOSE........................................................................................................................................ 3

2.0 COMPETITION INTENDED............................................................................................................. 4

3.0 PREVAILING WAGE RATES.......................................................................................................... 4

4.0 BIDDER MINIMUM QUALIFICATIONS .......................................................................................... 5

5.0 SPECIFICATIONS ........................................................................................................................... 8

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT .............................................. 8

7.0 DISCREPANCIES............................................................................................................................ 8

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT.................... 9

9.0 PAYMENT OF TAXES..................................................................................................................... 9

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE.......................................... 9

11.0 ETHICS IN PUBLIC CONTRACTING ............................................................................................. 9

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED .................................... 10

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR ................................................ 10

14.0 DRUG-FREE WORKPLACE ......................................................................................................... 10

15.0 FAITH-BASED ORGANIZATIONS ............................................................................................... 11

16.0 EXEMPTION FROM TAXES ......................................................................................................... 11

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS.............................. 11

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS .......... 12

19.0 CONSTRUCTION CONTRACT RETAINAGES ............................................................................ 12

20.0 ESCROW ACCOUNT FOR RETAINED FUNDS .......................................................................... 13

21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .............................................................. 13

22.0 INSTRUCTIONS TO BIDDERS ..................................................................................................... 14

23.0 PRICING PAGE ............................................................................................................................. 24

Attachments below are incorprorated or incorporated by reference into this Invitation for

Bid and Contract Documents:

ATTACHMENT 1:

ATTACHMENT 2:

ATTACHMENT 3:

ATTACHMENT 4:

ATTACHMENT 5:

ATTACHMENT 6:

COUNTY-CONTRACTOR AGREEMENT (contained herein)

GEOTECHNICAL REPORT RELEASE FORM

ESCROW AGREEMENT (contained herein)

GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT

PREVAILING WAGE DETERMINATION – LOUD-25-0013

PLANS AND SPECIFICATIONS DATED MAY 28, 2025

Authorized by: /s/Beth A. Cioni

Date:

11/06/2025

IFB RFQ 680889

Construction of the Loudoun County Solid Waste Management Facility Convenience Center Lot B

Page 2 of 40

CONSTRUCTION OF THE LOUDOUN COUNTY SOLID WASTE

MANAGEMENT FACILITY CONVENIENCE CENTER LOT B

1.0 PURPOSE

1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia

(County) to obtain the services of a qualified General Contractor to construct

a new Solid Waste Convenience Center at Lot B of the Loudoun County Solid

Waste Management Facility (LCSWMF), located at 21101 Evergreen Mills

Road, Leesburg, Virginia 20175 (the “Project”). The Project includes all

associated site improvements and amenities typically required for such

facilities.

The scope of work includes, but is not limited to, furnishing all labor,

supervision, materials, tools, equipment, and incidental services necessary

for the construction of the Project including:

• Site development for the convenience center, grading, cut and fill,

concrete wall installation, concrete slabs, concrete medians, pavement,

guardrail, and striping

• Asphalt roads and parking areas

• Electrical systems installation

• Installation of force main and grinder pump

• Concrete slabs and metal awning structures

• Stormwater management systems, including pond SB-2

• Utility connections and supporting infrastructure

• Provide and install new trailer

1.2 The County Construction Contract resulting from this IFB requires the

payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.

1.3 The costs associated with the removal of any and all unsuitable soils and/or

rock encountered below subgrade (as defined in Specification 02200),

during the construction of this project shall be borne by the County. The

County requests that the Contractor provide unit prices for unsuitable soils

removal and rock removal. Unit Prices shall include the import of suitable

material as needed to replace those quantities removed (It shall be

assumed that suitable material will be procured from an off-site source).

Unit prices shall be included on the Pricing Page of the Bid and shall be

multiplied times an assumed quantity provided by the County for an

extended price. The extended price shall be carried by the County as an

Owner’s Allowance in the final Contract Price and will be paid to the

Contractor on a “per occurrence” basis, with any remaining allowance(s)

being returned to the County upon completion of the project. This will apply

to all excavations with the only exception being Drilling Activities (i.e.

borings, geothermal wells, etc.). In these specific instances the Contractor

should assume that rock will be encountered and price the drilling

accordingly as part of their Base Bid Cost. Refer to Specification 02200 for

IFB RFQ 680889

Construction of the Loudoun County Solid Waste Management Facility Convenience Center Lot B

Page 3 of 40

soil classification and responsibility for all unsuitable soils and/or rock

encountered above subgrade.

1.4 It shall be the responsibility of the Contractor to schedule and coordinate all

utility work to meet Project Milestones, Phasing, and the completion date of

the Project.

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.

any entity submitting a bid in response to this IFB) responsibility to advise the

Purchasing Agent in writing if any language, requirement, specification, etc., or any

combination thereof, inadvertently restricts or limits the requirements stated in this

IFB to a single source. Such notification must be received by the Purchasing Agent

not later than fifteen (15) days prior to the date set for bids to close.

3.0 PREVAILING WAGE RATES

Remuneration for any individual performing work on the County Construction

Contract resulting from this IFB shall be at a rate equal to or greater than to the

prevailing wage rate identified in Attachment 5 to this IFB.

3.1. The General Contractor awarded a County Construction Contract as a

result of this IFB, and any sub-contractors hired by the General Contractor

to perform Work on the County Construction Contract resulting from this

IFB, shall pay wages, salaries, benefits, and other remuneration to any

mechanic, laborer, or worker employed, retained, or otherwise hired to

perform Work in connection with the resulting County Construction Contract

at or greater than the prevailing wage rate identified in this IFB.

3.2. Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of

all wages due, plus interest at an annual rate of eight-percent (8%) accruing

from the date the wages were due; and (ii) shall be disqualified from bidding

on public contracts with any public body until the contractor or subcontractor

has made full restitution of the amount described in clause (i) owed to such

individuals. A contractor or subcontractor who willfully violates this Section

is guilty of a Class I misdemeanor.

3.3. After award of the County Construction Contract, the General Contractor to

whom such contract is awarded shall certify under oath, to the

Commissioner of Labor and Industry the pay scale for each craft or trade

employed on the project to be used by such contractor and any of the

contractor’s subcontractors for work to be performed under such public

contract. This certification shall, for each craft or trade employed on the

project, specify the total hourly amount to be paid to employees, including

wages and applicable fringe benefits, provide an itemization of the amount

paid in wages and each applicable benefit, and list the names and

addresses of any third-party fund, plan or program to which benefit

payments will be made on behalf of employees. The certification shall be

IFB RFQ 680889

Construction of the Loudoun County Solid Waste Management Facility Convenience Center Lot B

Page 4 of 40

sent to the Commissioner of Labor and Industry each pay period for the

duration of the Project.

3.4. The General Contractor awarded a County Construction Contract as a

result of this IFB, shall keep, maintain, and preserve (i) records relating to

the wages paid to and hours worked by each individual performing the work

of any mechanic, laborer, or worker and (ii) a schedule of the occupation or

work classification at which each individual performing the work of any

mechanic, laborer, or worker on the public works project is employed during

each workday and week. The employer shall preserve these records for a

minimum of six (6) years and make such records available to the

Department of Labor and Industry within ten (10) days of a request and shall

certify that records reflect the actual hours worked and the amount paid to

its workers for whatever time period they request.

3.5. No later than ten (10) days after the date of the Notice to Proceed, the

General Contractor awarded a County Construction Contract as a result of

this IFB and subcontractors performing on a County Construction Contract

shall post the prevailing wage rate for each craft and classification involved,

as determined by the Commissioner of Labor and Industry, including the

effective date of any changes thereof, in prominent and easily accessible

places at the site of the work or at any such places as are used by the

contractor or subcontractors to pay workers their wages. Within ten (10)

days of such posting, a contractor or subcontractor shall certify to the

Commissioner of Labor and Industry its compliance with this subsection.

3.6. The General Contractor awarded a County Construction Contract as a

result of this IFB shall include the requirement in all subcontracts issued and

require the same requirement to be inserted by all lower tier subcontractors

in their subcontracts to pay wages, salaries, benefits, and other

remuneration to any mechanic, laborer, or worker employed, retained, or

otherwise hired to perform Work in connection with the resulting County

Construction Contract at or greater than the prevailing wage rate identified

in this IFB.

3.7. Information regarding Prevailing Wage Rates and the Department of Labor

and Industry Forms can be found at https://www.doli.virginia.gov/prevailing-

wage-law/.

4.0 BIDDER MINIMUM QUALIFICATIONS

Bidders must demonstrate that they have the resources and capability to provide

the materials and services as described herein. All Bidders must submit the

documentation and information indicated below with their bid. Failure to provide

any of the required documentation/information will be cause for bid to be deemed

non-responsive and/or non-responsible and rejected.

The following criteria shall be met in order to be eligible for this Contract:

4.1 Debarment: By signing the Pricing Page contained in the IFB, Bidders are

certifying that Bidder is not currently debarred by any local or state

government or the federal government. Bidders shall provide in their bid,

IFB RFQ 680889

Construction of the Loudoun County Solid Waste Management Facility Convenience Center Lot B

Page 5 of 40

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 561210Facilities Support Services
• NAICS 562111Solid Waste Collection

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