Project Information

Bid Title

CSP 26.11 - Stadium Scoreboard Project

Issuing Agency

Beaumont Independent School District

Location

Texas

Published Date

Jan 9, 2026

Closing Date

Feb 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

CSP 26.11 - Stadium Scoreboard Project

• CSP 26.11 - Stadium Scoreboard Project
• Exhibit B:? AIA A101, Exhibit B to the AIA A101, and AIA A201, as modified by owner
• Project Specifications & Drawings

SCHEDULE: Pre-Proposal Conference: Thursday, January 29, 2026 at 10:00 a.m. at BISD Doggett Stadium, 5250 Bayou Willow Parkway, Beaumont, TX 77705

Questions Due: Friday, January 30, 2026 by 2:00 p.m.

Responses to Questions Posted: Wednesday, February 4, 2026 by 2:00 p.m.

Response to CSP Due: Wednesday, February 11, 2026 by 2:00 p.m.

Ranking - Board Action: Estimated February 19, 2026

Board Contract Approval: Estimated February 19, 2026

Notice to Proceed: Estimated March 16, 2026

Estimated date of Substantial Completion: Estimated July 10, 2026

Attachment Preview

REQUEST FOR COMPETITIVE SEALED PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 26.11 – STADIUM SCOREBOARD PROJECT

Stadium Scoreboard Project

CSP 26.11

SCHEDULE:

Pre-Proposal Conference: Thursday, January 29, 2026 at 10:00 a.m. at BISD Doggett Stadium, 5250

Bayou Willow Parkway, Beaumont, TX 77705

Questions Due: Friday, January 30, 2026 by 2:00 p.m.

Responses to Questions Posted: Wednesday, February 4, 2026 by 2:00 p.m.

Response to CSP Due: Wednesday, February 11, 2026 by 2:00 p.m.

Ranking - Board Action: Estimated February 19, 2026

Board Contract Approval: Estimated February 19, 2026

Notice to Proceed: Estimated March 16, 2026

Estimated date of Substantial Completion: Estimated July 10, 2026

1

REQUEST FOR COMPETITIVE SEALED PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 26.11 – STADIUM SCOREBOARD PROJECT

The Beaumont Independent School District (“BISD” or “the District”) is requesting Competitive Sealed

Proposals from qualified offerors to provide services for the Stadium Scoreboard Project (also referred to

as “the Project”) as identified herein.

Competitive Sealed Proposals must be addressed to the Administration at the address listed below:

REQUEST FOR COMPETITIVE SEALED PROPOSALS FOR

CSP 26.11 STADIUM SCOREBOARD PROJECT

due no later than

WEDNESDAY, FEBRUARY 11, 2026 AT 2:00 P.M.

Beaumont ISD

Attn: Purchasing Department

3395 Harrison Avenue

Beaumont, TX 77706

ANY PROPOSAL RECEIVED AFTER THE TIME AND DATE STATED ABOVE WILL NOT BE CONSIDERED.

UNSIGNED PROPOSALS AND/OR PROPOSALS RECEIVED VIA FACSIMILE OR EMAIL WILL NOT BE

CONSIDERED. ALL RESPONSES MUST BE RECEIVED AT THE ADDRESS SHOWN ABOVE. RESPONSES SENT/

DELIVERED TO ANY OTHER DISTRICT ADDRESS WILL NOT BE CONSIDERED.

FAILURE TO COMPLY WITH SPECIFICATIONS MAY RESULT IN THE DISQUALIFICATION OF YOUR PROPOSAL.

Offerors must provide all requested information; failure to comply with any portion of this solicitation will

be reflected in the evaluation process. The BISD reserves the right to accept or reject any Submission or

any part thereof or any combination of Submissions and to waive any or all formalities. All responses in

the Submission may be used by the BISD in the selection process. The BISD reserves the right to verify the

accuracy and completeness of all responses by utilizing any information available to the BISD without

regard to whether such information appears in the Submission.

2

REQUEST FOR COMPETITIVE SEALED PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 26.11 – STADIUM SCOREBOARD PROJECT

SECTION 1: CSP OVERVIEW

Pursuant to the provisions of Texas Government Code Chapter 2269, Subchapter D, as amended, it is the

intention of the Beaumont Independent School District (“BISD” or “the District”) to select via the Request

for Competitive Sealed Proposals process contractor(s) to provide construction services for the Stadium

Scoreboard Project generally described herein. Responses to this Request for Competitive Sealed

Proposals (“CSP”) are referred to herein as “proposals” or “submissions.” Entities submitting proposals

are referred to as “Offerors” or “Proposers.”

The CSP may be obtained online at www.bmtisd.com/bids or at the Beaumont ISD Administration Building,

3395 Harrison Ave., Beaumont, Texas 77706.

PROPOSALS MUST BE RECEIVED NO LATER THAN

WEDNESDAY, FEBRUARY 11, 2026 AT 2:00 P.M.

Any Proposal received after such time will not be considered and will be returned unopened. Proposals

will be received by:

BISD Purchasing Department

3395 Harrison Avenue

Beaumont, Texas 77706

Three (3) copies of the proposal must be submitted. Proposal envelopes must be plainly marked on the

outside as follows:

SEALED PROPOSAL – DO NOT OPEN

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 26.11 STADIUM SCOREBOARD PROJECT

PROPOSALS MUST BE SUBMITTED ON THE PROPOSAL FORM ATTACHED AS EXHIBIT A. THIS REQUEST FOR

CSP CONTAINS REQUIRED TERMS AND DESCRIPTIVE INFORMATION ABOUT THE SERVICES. RESPONSES

NOT MADE AS SET FORTH IN THE REQUEST FOR CSP MAY BE DEEMED NON-RESPONSIVE AND MAY NOT

BE CONSIDERED.

For questions regarding this Request for Competitive Sealed Proposals, please contact BISD Purchasing

Department via email at bids@bmtisd.com.

Questions must be received no later than 2:00 p.m. Friday, January 30, 2026. Questions will be responded

to no later than 2:00 p.m. Wednesday, February 4, 2026.

3

REQUEST FOR COMPETITIVE SEALED PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 26.11 – STADIUM SCOREBOARD PROJECT

ACCEPTANCE OF EVALUATION METHODOLOGY: By submitting its Proposal in response to this package,

the Offeror accepts the evaluation process and acknowledges and accepts that determination of the “best

value” will require subjective judgments by the District, based upon the information responsive to the

Evaluation Criteria and Weight/Points Value as published with this package.

Proposals are to include the information requested in Section V of this Request for CSP in the sequence

and format prescribed. In addition to and separate from the requested information, Offerors submitting

proposals may provide supplementary materials further describing their capabilities and experience.

PRE-PROPOSAL CONFERENCE:

A pre-proposal conference will be held at 10:00 a.m. on Thursday, January 29, 2026 at BISD Doggett

Stadium, 5250 Bayou Willow Parkway, Beaumont, TX 77705.

Attendance is encouraged by all Offerors.

SUBMISSION OF PROPOSALS

Following the deadline for receipt, the BISD’s staff will receive, publicly open, and read aloud the names of

the Offerors and, if any are required to be stated, all prices stated in the proposals. Within forty-five (45)

days after the opening of the Proposals, the BISD shall evaluate and rank each Proposal submitted in

relation to the selected criteria set forth below.

Proposals that have been opened may not be changed for the purpose of correcting an error in the price.

Other than price, a proposer may have the right to change any other error or mistake in the proposal as

may be permitted by applicable law and subject to the approval of BISD, unless such change would be in

contravention of statutory or common law requirements or unless such change would give an unfair

advantage to the proposer making such change.

The ranking shall be based on the data furnished by the Offerors in response to the Request for CSP. The

following is a list of criteria and weight for each criterion. Unless modified by addendum prior to the

opening of the Proposals, the following listing of criteria and weigh of criteria shall be utilized by the BISD,

pursuant to TGC Chapter 2269, Subchapter D.

In accordance with Sections 2269.153, 2269.155, and 2269.055 of the Texas Government Code, BISD will

evaluate proposals on the basis of the following selection criteria:

Selection Criteria Weight Table

Detailed Methodology for Scoring

Price – Proposed Price

Proposers will receive an assigned share of the total available points

for this criterion based on the total monetary value of the Proposal. A

formula will be used as follows to determine the award of points:

A: Lowest Priced Proposal

B: Current Proposal being scored

C: Possible Points

D: Total Points scored

Formula: A / B = Percentage (%)

%xC=D

Criteria Weight

50

4

REQUEST FOR COMPETITIVE SEALED PROPOSALS

BEAUMONT INDEPENDENT SCHOOL DISTRICT

CSP 26.11 – STADIUM SCOREBOARD PROJECT

Proposer’s Experience & Reputation

The Owner will consider the proposer’s experience and reputation

and the proposer’s answers to the Questionnaire, including, but not

limited to, the record of past performance, general reputation of the

proposer, and the proposer’s knowledge, reliability, character,

integrity, skill, and stability; the proposer’s experience providing

15

scoreboard installation services in Jefferson County and/or Texas, and

the proposer’s reputation for handling warranty work.

Proposer’s references will be reviewed and evaluated.

Quality of Proposer’s services

Proposer demonstrates consistent and average past and current

workload to staff ratio, showing ability to adequately staff the work

and company stability. Proposer shows no or limited past history of

claims, suits, and failure to perform. Proposer shows ability to

maintain cost with no cost increases. Proposer has a record of timely

10

completion of work, compliance with laws, and warranty service.

Owner will consider the answers to the Questionnaire which relate to

the quality of the Proposer’s services.

Whether Proposer’s financial capability is appropriate to the size

and scope of the project

Proposer’s financial and technical resources will be evaluated.

Proposer has adequate bonding capacity.

5

Proposer’s Past Relationship with BISD

Proposer’s past relationship with Beaumont ISD, personnel & success

of project(s) & timeline(s)

5

Proposer’s Proposed Personnel

Proposer’s individual personnel proposed for the work in the CSP

demonstrate similar project experience by showing high proportion

of Jefferson County/school district/governmental entity work, the

proposer’s experience with projects of comparable cost, complexity,

5

and timeframe to the work in the CSP. Organizational approach to

the project is clear. Owner will review and evaluate the answers to

the Questionnaire and resumes.

Total Long-Term Cost to the District to acquire the Vendor’s goods

or services

The owner will review pricing for any future, recurring expenses

10

including software upgrades/renewals.

Total

100

All responses in the Proposal may be used to help the BISD select an Offeror based on these criteria. The

BISD reserves the right to verify the accuracy and completeness of all responses by utilizing any information

available to the BISD without regard to whether such information appears in the proposal.

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