Project Information

Bid Title

Medical/Rx

Issuing Agency

Hillsborough County Public Schools

Location

Florida

Published Date

Nov 4, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

25598-RFP-DST

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Main

Agency
Hillsborough County Public Schools

Status
Active

Fiscal Year
2025

Primary Contact
Christy Perales

Title
Medical/Rx

Secondary Contact
Aidalisse Rivera Anthony

Number
25598-RFP-DST

Tertiary Contact

Type
Request for Proposal

Department
Employee Benefits

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The School Board of Hillsborough County, headquartered in Tampa, FL, 33601 and referred to throughout this document as HCPS, is requesting quotes for medical benefits, including behavioral health and pharmacy, for its active employees, under age 65 retirees, Medicare-eligible retirees, and COBRA participants, effective on January 1, 2027. The total number of eligible employees is approximately 24,328, of which 78.5% are currently enrolled in Medical/Rx coverage. Enrollment as of August 2025 includes 18,601 active employees, 44 COBRA participants, and 476 pre-65/post-65 retirees and surviving spouses for a total enrollment of 19,121.

HCPS is fully insured through Aetna through 12/31/25 but will be moving to Self Funded under Aetna effective 1/1/26. In 2026, HCPS is moving to 3 new medical plans (more details below). HCPS is providing several structures for respondents to choose from as they consider the best solution to propose for HCPS. The goal of any response is that it will help the District achieve their goals of claims cost mitigation. HCPS leaves it to each respondent`s discretion on what option to propose:

1. Self-Funded ASO option with Rx carved in

2. Self-Funded ASO option with Rx carved out

3. Self-Funded TPA option with Rx carved in

4. Self-Funded TPA option with Rx carved out

Dates(All times are listed as EST )

Broadcast Date
11/4/2025 4:00 PM EST

Question End Date
11/20/2025 12:00 PM EST

Due Date
12/12/2025 12:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 9

Type	Name	Description	File Type
All Bid Types	Vendor Registration Form 07.10.25.pdf	Vendor Registration/Substitute W-9	PDF
All Bid Types	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT.pdf	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT	PDF
All Bid Types	STATEMENT OF NO BID.pdf	Statement of No Bid	PDF
Request for Proposal	25598-RFP-DST Medical - Rx P.pdf	25598-RFP-DST Medical/Rx	PDF
Attachment	HCPS Attachment A Medical-Rx Read Me First & RFP Instructions 10.31.25 1 1.xlsm	Attachment A – Medical-Rx Read Me First	Type
Attachment	HCPS Attachment B Medical Questionnaire 10.31.25 1.xlsm	Attachment B – Medical Questionnaire	Type
Attachment	HCPS Attachment C Rx Minimum Requirements 1.xlsx	Attachment C – Rx Minimum Requirements	Excel
Attachment	Medical-Rx RFP Data 3.zip	Medical-Rx RFP Data	Type
Addendum	Rx RFP Announcement.pdf	RX RFP Announcement	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 10

Code	Description
[918-69]	Insurance Consulting
[953-52]	Insurance and Insurance Services (Not otherwise classified)
[918-32]	Consulting Services (Not Otherwise Classified)
[918-40]	Employee Benefits Consulting
[953-52]	Insurance and Insurance Services (Not otherwise classified)
[953-27]	Insurance Claims Processing Services
[958-61]	Insurance and Risk Management Services
[953-48]	Health/Hospitalization (Including Dental and Visual Insurance)
[948-7]	Administration Services, Health
[948-48]	Health Care Services (Not Otherwise Classified)

Publications

Total: 0

Publication

Date

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.