Project Information

Bid Title

RFP-25-26-074-Bridge and Roadways Structure Professional Services

Issuing Agency

City of Danville

Location

Virginia

Published Date

Apr 28, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP-25-26-074

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP-25-26-074
Bid Title:	RFP-25-26-074-Bridge and Roadways Structure Professional Services
Category:	Purchasing Miscellaneous Bids
Status:	Open

Description: Bid Opens Tuesday May 19,2026 at 2:00PMÂ Last Day for Questions Thursday May 7,2026 by 5:00PM Publication Date/Time: 4/28/2026 12:00 AM Closing Date/Time: 5/19/2026 2:00 PM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone : 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: RFP 25-26-074 BRIDGE AND ROADWAY STRUCTURE PROFESSIONAL SERVICES-4-28-2026 Final Post

Attachment Preview

REQUEST FOR PROPOSALS

Proposal No. RFP 25-26-074

Title:

“BRIDGE AND ROADWAY STRUCTURE PROFESSIONAL SERVICES “

Pre-Proposal Meeting: A Pre-Proposal meeting will not be held.

Last Day for Questions: Email questions to purchasing@danvilleva.gov and

dunevbl@danvilleva.gov by no later than May 7, 2026 5:00 PM

Local Time.

Proposal Closing Date: Sealed proposals shall be accepted no later than

May 19, 2026 - 2:00 PM Local Time.

Proposal Submission:

Proposals can be submitted through eVA (eva.virginia.gov) or to

the Purchasing Office, Room 304, 427 Patton Street Danville,

VA 24541. See RFP Section 4.2.

Direct Bidding

Procedures

Inquiries to:

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

Project Owner:

Brian L. Dunevant, Department of Public Works – Engineering

Division - dunevbl@danvilleva.gov

RFP 25-26-074

BRIDGE AND ROADWAY STRUCTURE PROFESSIONAL SERVICES

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RFP 25-26-074

BRIDGE AND ROADWAY STRUCTURE PROFESSIONAL SERVICES

SECTION 1: INTRODUCTION AND BACKGROUND

1.1 Purpose

The City of Danville, Virginia (hereinafter "City") is soliciting sealed proposals from qualified firms to provide

on-call Bridge and Roadway Structure Professional Services on an as-needed, task-order basis. The City

intends to establish one or more term contracts with qualified engineering firms to support the City's

infrastructure maintenance, inspection, and capital improvement programs. Award of more than one contract is

expressly permitted under this procurement.

1.2 Background

The City of Danville owns and maintains a network of bridges, culverts, retaining walls, roadway ancillary

structures, and other roadway structures within its corporate limits. The Department of Public Works is

responsible for the inspection, maintenance, repair, and rehabilitation of these assets. Public Works is also

responsible for addition of new assets as needed. The City requires access to specialized professional

engineering services, to supplement in-house staff capabilities, to support these efforts.

1.3 Contract Structure

The resulting contract(s) will be term contracts, task-order based, subject to the limitations of the Virginia

Public Procurement Act (Code of Virginia Title 2.2, Chapter 43). No minimum or maximum dollar amount is

guaranteed under any resulting contract. The City reserves the right to issue task orders to one or more

awarded consultants based on the specific needs, qualifications, or workload considerations of each

assignment. This contract does not guarantee exclusivity.

1.4 Number of Awards

The City expressly reserves the right to award contracts to more than one offeror, where the City determines

that multiple awards are in the public interest. The terms and conditions for multiple awards are set forth

herein. Each awarded firm may be assigned task orders independently at the City's discretion.

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RFP 25-26-074

BRIDGE AND ROADWAY STRUCTURE PROFESSIONAL SERVICES

SECTION 2: SCOPE OF SERVICES

The Consultant(s) shall provide professional engineering study, design, and inspection services on an as-

needed, task-order basis. The following categories of service are anticipated but are not exclusive. The City

may issue task orders for services outside these categories provided they are within the general scope of

bridge and roadway structure professional services.

2.1 Bridge Inspection Services

• Routine bridge inspections in conformance with NBIS (23 CFR Part 650, Subpart C) and VDOT

Structure and Bridge Division inspection standards.

• Fracture-critical member (FCM) inspections.

• Underwater bridge inspections including scour assessments.

• Special, interim, and damage inspections.

• Element-level bridge inspection and condition rating using AASHTO/National Bridge Elements (NBE)

and Bridge Management Elements (BME).

• Preparation and submission of inspection reports, load ratings, and inventory updates to the State and

National Bridge Inventories (NBI), in a format acceptable to the City and VDOT.

• Load rating analysis and documentation in conformance with the AASHTO Manual for Bridge

Evaluation, current edition, as well as any VDOT memorandums, guidance, and requirements.

• Bridge posting recommendations and overweight permit evaluations.

2.2 Maintenance and Repair Document Preparation

• Preparation of bridge maintenance plans and preventive maintenance programs.

• Preparation of repair designs, plans, specifications, and estimates (PS&E) for routine and capital

bridge repairs.

• Development of bridge rehabilitation and replacement feasibility studies and alternatives analyses.

• Preparation of scour countermeasure designs and hydraulic analyses.

• Bridge painting specifications, lead paint assessments, and coating evaluations.

• Fatigue evaluations, fracture mechanics analyses, and preparation of fracture-critical maintenance

plans.

• Construction administration and inspection services (see Section 2.5).

• As-built documentation, condition assessment reports, and maintenance recommendations.

2.3 Inspection, Maintenance, and Repair of Other Roadway Structures

• Inspection and condition assessment of culverts including pipe culverts, box culverts, and arch

culverts, consistent with FHWA and VDOT standards.

• Inspection and assessment of retaining walls (gravity, cantilever, MSE, soldier pile, sheet pile, and

other types).

• Inspection of sign structures, overhead structures, traffic signal poles, and high-mast lighting poles.

• Inspection and condition assessment of pedestrian bridges and shared-use path structures.

• Inspection of sound walls, slope stabilization structures, and other roadway appurtenances.

• Design of repairs, maintenance activities, rehabilitation, or replacement of culverts, retaining walls, and

other roadway structures and appurtenances.

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RFP 25-26-074

BRIDGE AND ROADWAY STRUCTURE PROFESSIONAL SERVICES

• Construction administration and inspection services (see Section 2.5).

• Drainage analysis and hydraulic/hydrologic studies related to roadway structures.

• Geotechnical investigations and foundation analyses as required for structure repair or replacement.

2.4 Capital Project Engineering Support

• Preliminary engineering studies, preliminary design reports, and preliminary cost estimates.

• Final design services, including preparation of construction plans, specifications, and cost estimates.

• Preparation of environmental documents and permits (Section 404/401, VPDES, VDOT Land Use

Permits, etc.) as required.

• Right-of-way plats and support for right-of-way acquisition.

• Bid document preparation and support during advertisement and award.

• Construction administration and inspection services (see Section 2.5).

• Post-construction as-built documentation.

2.5 Construction Phase Engineering Support

Construction phase engineering support includes responses to Requests For Information, submittal reviews,

field inspections, design clarifications, preparation of change order recommendations, and any other services

needed to support the construction phase.

2.6 Programmatic and Advisory Services

• Development and maintenance of a bridge and structure management program and asset inventory.

• Prioritization analyses for maintenance, repair, and replacement programs.

• Cost estimating for capital improvement projects (CIPs) and budgeting purposes.

• Technical review of submittals, designs, and reports prepared by others.

• Grant application support and federal-aid project coordination.

2.7 Other Services

• Field data collection including surveying, measurements, and documentation necessary to support

inspections, design, and analysis.

• Coordination with utility owners, including identification of conflicts, review of utility impacts, and

support for utility relocation or protection strategies.

• Development of maintenance of traffic (MOT) concepts, traffic control plans, and sequencing

recommendations for inspection, maintenance, and construction activities.

• Preparation of permit applications and coordination with regulatory agencies, including responses to

comments and support through permit approval.

• Preparation of planning-level, preliminary, and engineer’s cost estimates to support budgeting, funding

applications, and project development.”

• Support for right-of-way and easement acquisition, including exhibits, legal descriptions, and

coordination with City staff or consultants.”

• Inspection and evaluation of non-standard or ancillary structures, including but not limited to

pedestrian facilities, decorative structures, and other appurtenances within the public right-of-way.”

• All deliverables shall be provided in formats compatible with the City’s systems, including electronic

files for plans, reports, and data as requested.

5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 541330Engineering Services

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