Project Information

Bid Title

RFB - Cold Mix Asphalt

Issuing Agency

City of Salem

Location

Missouri

Published Date

Nov 4, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

11/04/25 RFB - Cold Mix Asphalt, Bids Due 12/4 @ 3 PM

Packet

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CITY OF SALEM, MISSOURI

REQUEST FOR BIDS

Title:

Date Issued:

Due Date and Time:

Submit Sealed Bid To:

Bid Opening:

COLD MIX ASPHALT

November 4, 2025

December 4, 2025; 3:00 PM

City of Salem, Missouri

Office of City Clerk

400 N. Iron Street

Salem, MO 65560

December 4, 2025; 3:15 PM

Old City Hall

202 N. Washington St.

Salem, MO 65560

INTRODUCTION

The City of Salem is seeking a bid for cold mix asphalt. The city expects to need an estimated

amount of 230 tons to be picked up as needed beginning as soon as possible. This cold mix asphalt

will be used to patch potholes, repair dig-outs, and smooth and level rough areas on streets. This

material will be picked up as needed by City of Salem employees.

Any questions regarding this request should be addressed to Steve Paine, Public Works Director,

publicworks@salemmo.com, 573-729-4811. Please check our website at

https://www.salemmo.com/city/government/bids/index.php for the latest updates to this packet

prior to submitting your bid.

BACKGROUND INFORMATION

The City of Salem, Missouri, is in the middle of the Missouri Ozarks. The 2021 US Census, American

Community Survey estimates approximately 4,623 residents. The City of Salem, Missouri, is a

fourth-class city and operates under a Mayor/Board of Aldermen/City Administrator form of

government, providing a wide variety of public services, including police, parks and recreation, a

municipal airport, street maintenance, electric, water and wastewater treatment services.

SPECIFICATIONS

The base bid shall be for the contractor to supply Cold Mix Asphalt only. The exact quantities are

not known and will be based on our best estimate. There shall be no penalties in price for failure to

meet any specific quantity. Prices quoted must remain firm for 30 days after opening.

1. All products must be of acceptable quality. If, at any time, the contractor fails to meet or

correct problems involving the quality of the product, the City retains the right to cancel the

contract.

2. Pricing should be for pickup at the bidder’s location.

3. Quantities given are estimated usage only and may be more or less depending upon

demand. The City will pay only for the actual quantities ordered and received. Prices shall

be as specified on the pricing page regardless of actual quantities ordered.

SCHEDULE

Every effort will be made to adhere to the following schedule regarding this proposal, although it

may be altered at the City’s convenience.

Release of advertisements of RFB

Proposal submission deadline

Bid Opening @ City Hall

202 N. Washington St., Salem, MO 65560

Final Selection & Board Approval

November 4, 2025

December 4, 2025 @ 3 PM

December 4, 2025 @ 3:15 PM

December 9, 2025

BID SUBMISSION AND AWARD

Submission

All proposals must be received by the City Clerk, City of Salem, Missouri, 400 N Iron Street, Salem,

Missouri 65560 prior to 3:00 p.m., Central Standard Time, on Tuesday, October 29, 2024.

Bid opening will be at 3:15 pm on Tuesday, October 29, 2024, at the City Hall, 202 N. Washington

St., Salem, MO. NOTE** Two different addresses for submittal and bid opening.

• Bids shall be submitted on the forms provided and must be manually signed by the

individual authorized to legally bind the company. Additional documentation may be

submitted with the Bid form.

• Bids shall be submitted in a sealed envelope that is clearly marked “Bid- Cold Mix Asphalt”

on the outside of the mailing envelope.

• Bids received after the opening date and time will be rejected.

• FAXED/EMAILED BIDS WILL NOT BE ACCEPTED.

Cost of Proposal:

1. Provide the price that your company will charge the City for providing services as outlined

in the Specifications.

2. Any additional fees or costs for the services identified in this RFB that are not included in

the fees presented.

Award and Selection

Each proposal will be evaluated based on the following criteria:

1. Ability to provide services as outlined in RFB Specifications.

2. Schedule of fees related to proposed and additional costs.

The City reserves the right to reject all bids. It is the intent and purpose of the City that this RFB

provide fair and equal opportunity for each bidder to submit competitive bids. It is the bidder’s

responsibility to furnish as much details as possible All proposals shall be accepted or rejected by

the City of Salem, Missouri, Board of Aldermen.

CITY OF SALEM

BID FORM - COLD MIX ASPHALT

SUBMITTED BY____________________________________________ ___________________

(Company Name)

Pursuant to and in accordance with the above stated Invitation for Bid, the undersigned

hereby declares that they have examined the RFB documents and specifications for the

item(s) listed below. The undersigned proposes and agrees, if their Bid is accepted to

furnish the item(s) submitted below, in accordance with the prices , products/services

information submitted.

MATERIALS

A. Liquid Asphalt

Liquid asphalt grades for production shall be MC30, or as approved by the

responsible city official.

B. Aggregate

SPECIFICATIONS FOR COLD MIX ASPHALT

SIEVE

% PASSING

3/8

100

#4

85–100

#8

55–75

#16

30–50

#30

15–30

#200

5–10

QTY

Approximately

230 TONS

DESCRIPTION

Cold Mix Asphalt

Price is for pickup on an as needed

basis.

Contractor requires

______________lead time for

product availability.

UNIT PRICE

EXTENDED AMOUNT

$_________________ $_________________

Per Ton

CITY OF SALEM

VENDOR AND BID LIST INFORMATION

Date: ___________________________________________

Company Name:_______________________________________________________________

Address : ____________________________________________________________________ _

City:____________________________ S tate:_________________ Z ip Code:______________

CONTACT PERSON FOR BID:

Printed Name __________________________________________________________ ______

Email ____________________________________ Phone ( ) ________________________

Signature of

Owner/Representative______________________________ ____________________________

(Signature)

(Print Name)

Commodity Codes

• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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