Project Information

Bid Title

Janitorial and Sanitation Supplies, Equipment, and Related Services (OMNIA)

Issuing Agency

City of Tucson

Location

Arizona

Published Date

Oct 17, 2024

Closing Date

Nov 14, 2024

Government Level

State & Local

Status

Closed

Ref. #

240240

Original Source

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Bid Documents

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Project Description

Project ID: 240240

Title: Janitorial and Sanitation Supplies, Equipment, and Related Services (OMNIA)

Addenda: 1

Release Date: 10/2/2024

Due Date: 11/14/2024

Post Information

Posted At:Wed, Oct 2, 2024 5:33 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

INTRODUCTION

The City of Tucson (the “City”) is requesting proposals from qualified and experienced firms to provide JANITORIAL AND SANITATION SUPPLIES, EQUIPMENT, AND RELATED SERVICES. The City of Tucson requires a Contractor who provides a diverse and extensive supply of janitorial and sanitation supplies for delivery to various City locations in the Tucson metropolitan area and Participating Public Agencies, as well as a representative(s) to provide onsite product and service consultations, demonstrations, job/task cleaning direction and training.

The City seeks a Contractor that can provide a broad supply of products and services to ensure the support of daily maintenance operations. The Contractor will have a sophisticated infrastructure including strategically located, nationwide distribution centers and employ professional sales representatives to provide effective, timely service to the City of Tucson and to Participating Public Agencies.

Requirements and qualifications are defined in detail in the Scope of Work Section of this Request for Proposal (RFP).

Background

NATIONAL CONTRACT

The City of Tucson, as the Principal Procurement Agency, defined in the National Cooperative Attachment , has partnered with OMNIA Partners, Public Sector, Inc., a Delaware corporation (“OMNIA Partners”) to make the resultant contract (also known as the “Master Agreement” in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. The City of Tucson is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a “Participating Public Agency”) and by using the Master Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a Master Intergovernmental Cooperative Purchasing Agreement, a form of which is attached hereto o n the National Cooperative Attachment, or as otherwise agreed to. The National Cooperative Attachment contains additional information about OMNIA Partners and the cooperative purchasing progra m.

OMNIA Partners is the largest and most experienced purchasing organization for public and private sector procurement. Through the economies of scale created by OMNIA Partners’ public sector subsidiaries and affiliates, our participants have access to competitively solicited and publicly awarded cooperative agreements. For all public sector contracts, the lead agency contracting process continues to be the foundation on which we were established. OMNIA Partners is proud to offer more value and resources to state and local government, higher education, K-12 education and non-profits.

OMNIA Partners provides shared services and supply chain optimization to government, education and the private sector. With corporate, pricing and sales commitments from the Supplier, OMNIA Partners provides marketing and administrative support for the Supplier that directly promotes the Supplier's products and services to Participating Public Agencies through multiple channels, each designed to promote specific products and services to Public Agencies on a national basis. Participating Public Agencies benefit from pricing based on aggregate spend and the convenience of a contract that has already been advertised and publicly competed. The Supplier benefits from a contract that generally allows Participating Public Agencies to directly purchase goods and services without the Supplier's need to respond to additional competitive solicitations. As such, the Supplier must be able to accommodate a nationwide dem and for services and to fulfill obligations as a nationwide Supplier and respond to the OMNIA Partners documents (the National Cooperative Attachment ).

The City of Tucson anticipates spending approximately $2 Million over the full potential Master Agreement term for JANITORIAL AND SANITATION SUPPLIES, EQUIPMENT, AND RELATED SERVICES. While no minimum volume is guaranteed to the Supplier, the estimated annual volume of JANITORIAL AND SANITATION SUPPLIES, EQUIPMENT, AND RELATED SERVICES purchased under the Master Agreement through OMNIA Partners is approximately $200 million. This p rojection is based on the current annual volumes among the City of Tucson, other Participating Public Agencies anticipated to utilize the resulting Master Agreement to be made available to them through OMNIA Partners, and volume growth into other Public Agencies through a coordinated marketing approach between the Supplier and OMNIA Partners.

COOPERATIVE PURCHASING

Contractor will, when requested, provide goods and services at the same prices and under the same terms and conditions as set forth in this contract to any public or nonprofit agency that, at the time of request, is registered with OMNIA Partners or has a Cooperative Purchasing Agreement with the City or participates in the Strategic Alliance for Volume Expenditures (SAVE) cooperative. See http://www/tucsonprocurement.com/coop_partners.aspx and click on "Cooperatives" for a list of agencies that have Cooperative Purchasing Agreements with the City; see http://www.mesaaz.gov/hone/showdocument?id=23638 for a list of agencies participating in SAVE. These lists are subject to change. Contractor may, however, charge an agency that is outside the Tucson Metropolitan Area for additional out-of-pocket expenses that will be incurred by Contractor in providing goods and services to the agency (i.e., freight charges, travel related expenses, etc.).

Each participating agency that orders goods and services under this Contract as provided above is solely responsible for paying Contractor for those goods and services. The City is not responsible for any disputes arising out of transactions made by others.

Timeline

Release Project Date:

October 2, 2024

Pre-Proposal Meeting (Non-Mandatory):

October 15, 2024, 11:00am

MS Teams

Question Submission Deadline:

November 1, 2024, 5:00pm

Proposal Submission Deadline:

November 14, 2024, 2:00pm

Commodity Codes

• NAICS 561720Janitorial Services

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