Project Information

Bid Title

Rectangular Rapid Flashing Beacons (RRFB) Request for Quotes

Issuing Agency

City of Ojai

Location

California

Published Date

May 12, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

1. Rectangular Rapid Flashing Beacons (RRFB) Request for Quotes

May 12, 2026 - The City of Ojai is seeking quotes from qualified suppliers/manufacturers for a project located at two existing crosswalk locations on Ojai Avenue in the City of Ojai. The scope of work includes the manufacturer and delivery of four solar powered rectangular rapid flashing beacon (RRFB) assemblies for the two crosswalk locations (one assembly per side of each crosswalk).  Additionally, the assemblies will require the necessary pedestrian push button assemblies (either integral with the pole or on a separate pole as shown on the Drawings.   This solicitation is for the pre-purchased units.  The City intends to provide the assemblies to a contractor for installation that is already working for the City on a related project.  Quotes shall include all necessary signs, brackets, hardware, poles, beacons, solar panels, batteries, etc., to complete the assembly.

Release Project Date	May 12, 2026
Question Submission Deadline	May 21, 2026, 4:00pm
Submission Deadline	May 28, 2026, 3:00 pm

RRFB Request for Quotes Package

RRFB Request for Quotes - Attachment A Plan Set

Attachment Preview

REQUEST FOR QUOTATION

OJAI AVE RECTANGULAR RAPID FLASHING BEACON (RRFB)

INSTALLATION PROJECT

City of Ojai

401 S Ventura Street,

Ojai, CA 93023

RELEASE DATE: May 12, 2026

DEADLINE FOR QUESTIONS: May 21, 2026

RESPONSE DEADLINE: May 28, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

jackie.rojas@ojai.ca.gov

City of Ojai

REQUEST FOR QUOTATION

OJAI AVE RECTANGULAR RAPID FLASHING BEACON (RRFB)

INSTALLATION PROJECT

I.

Introduction ..........................................................................................

II.

Project Details.......................................................................................

III.

Vendor Submissions..............................................................................

IV.

Pricing Proposal ....................................................................................

Attachments:

A - ATTACHMENT A - RRFB Plan Sheets

Request For Quotation #TBD

Title: OJAI AVE RECTANGULAR RAPID FLASHING BEACON (RRFB) INSTALLATION PROJECT

1. Introduction

1.1. Summary

The City of Ojai is seeking quotes from qualified suppliers/manufacturers for a project located at two

existing crosswalk locations on Ojai Avenue in the City of Ojai. The scope of work includes the

manufacturer and delivery of four solar powered rectangular rapid flashing beacon (RRFB) assemblies for

the two crosswalk locations (one assembly per side of each crosswalk). Additionally, the assemblies will

require the necessary pedestrian push button assemblies (either integral with the pole or on a separate

pole as shown on the Drawings. This solicitation is for the pre-purchased units. The City intends to provide

the assemblies to a contractor for installation that is already working for the City on a related project.

Quotes shall include all necessary signs, brackets, hardware, poles, beacons, solar panels, batteries, etc.,

to complete the assembly.

1.2. Background

The City of Ojai is located in northern Ventura County and consists of over 4 square miles. The City

population is approximately 8,000. The City is a general law city operating under the Council/Manager

form of government. The City Council is comprised of five elected members through district-based

elections, with one member serving as Mayor on an annual basis.

Ojai Avenue runs through the City and is the main street in town. It is also Caltrans right of way (State

Route 150). The City has several other locations that have crosswalks outfitted with RRFBs. The City Public

Works Department is in the process of obtaining an encroachment permit from Caltrans to outfit two

existing pedestrian crosswalks (Libbey and Montgomery) with RRFB assemblies. The City has a contractor

that is working on a paving project at numerous locations in town and intends to prepurchase these units

and have them installed (along with other hardscape improvements – accessible ramp upgrades, planter

island) by that contractor. The manufacturing and delivery timeline is critical to this project so that

information is required to be noted in this quotation request.

1.3. Contact Information

Project Contact:

Jon Turner, PE

Phoenix Civil Engineering, Inc.

535 E. Main Street

Santa Paula, CA 93060

Email: jturner@phoenixcivil.com

Phone: (805) 658-6800

1.4. Timeline

Procurement Contact:

Jackie Rojas

Administrative Analyst II

401 S Ventura Street

Ojai, CA 93023

Email: jackie.rojas@ojai.ca.gov

Phone: (805) 646-5581 x204

Department: Public Works

Release Project Date May 12, 2026

Question Submission Deadline May 21, 2026, 4:00pm

Submission Deadline May 28, 2026, 3:00 pm

3

Request For Quotation #TBD

Title: OJAI AVE RECTANGULAR RAPID FLASHING BEACON (RRFB) INSTALLATION PROJECT

2. Project Details

2.1. Scope of Work

Rectangular Rapid Flashing Beacons (RRFB)

The City has two existing crosswalks that they want to install rectangular rapid flashing beacons (RRFB)s

for increased pedestrian visibility to motorists. One location is mid-block on Ojai Avenue (Libbey crossing)

and one is at the intersection of Montgomery and Ojai Avenue (Montgomery). The City has a contractor

that will install the assemblies and is seeking a manufacturer/supplier that can provide the assemblies

within the shortest timeframe. The City’s contractor will be responsible for unloading the equipment from

the delivery vehicle when the equipment arrives. Coordination of delivery times from the

manufacturer/supplier will be required. The RRFB equipment will be solar powered. There is no source

of power for the units nearby. Ojai Avenue through the City is Caltrans right of way and is State Route

150. The City is in the process of obtaining the Caltrans encroachment permit to install the equipment.

The permit will be in place by the time the bids are due for the equipment purchase. The

manufacturer/supplier will be required to provide technical support of the product during startup as

needed by the installation contractor.

Refer to Attachment A for information on the proposed location of the RRFBs and associated site

photos.

The Service Provider shall provide all labor, materials, tools, equipment, and safety gear necessary for

the fabrication of RRFB assemblies including the following tasks:

A. Provide manufacturers equipment material submittals for review by the Engineer.

B. Fabricate the accepted equipment.

C. Deliver the equipment to the City of Ojai Public Works yard (408 S. Signal Street, Ojai CA 93023).

D. Technical assistance/troubleshooting during startup.

Equipment and Material Submittals

A. Service Provider is responsible for the following:

1. Providing product submittals for review by the City.

2. Fabrication of the equipment.

3. Delivery of the accepted RRFB products.

4. Technical assistance during startup.

B. Manufacturer/Supplier shall furnish all submittals in searchable electronic PDF format. The term

"Shop Drawings," as used herein, shall include detailed design calculations, shop drawings,

fabrication and installation drawings, erection drawings, lists, graphs, operating instructions,

catalog sheets, data sheets, and similar items. It is anticipated that the Manufacturer/Supplier will

submit product specifications, equipment assembly instructions, material product certifications,

4

Request For Quotation #TBD

Title: OJAI AVE RECTANGULAR RAPID FLASHING BEACON (RRFB) INSTALLATION PROJECT

optional features, operation and maintenance instructions, and other documentation necessary

to complete the work.

C. If a submittal is returned marked "APPROVED," "ACCEPTED," or "NO EXCEPTIONS TAKEN," no

formal revision or resubmission will be required.

D. If a submittal is returned marked "REVISE & RESUBMIT," the Manufacturer/Supplier shall make

the necessary changes and resubmit for review.

E. If a submittal is returned marked "REJECTED - RESUBMIT," the Manufacturer/Supplier shall

make the necessary changes and resubmit for review.

F. Fabrication or procurement of any item may only commence after the City has reviewed the

relevant submittals and returned them marked "NO EXCEPTIONS TAKEN," "APPROVED,"

"ACCEPTED," or "MAKE CORRECTIONS NOTED." Corrections indicated on submittals shall be

considered necessary to meet the requirements of the contract and shall not constitute

justification for claims of extra work.

G. The City's review of submittals does not relieve the Manufacturer/Supplier of full responsibility

for the accuracy of details and dimensions. The Manufacturer/Supplier shall assume all

responsibility and risk for any misfits due to errors in its submittals. The Manufacturer/Supplier is

responsible for all dimensions and the design of adequate connections and details.

Notification

Manufacturer/Supplier shall notify the City's Project Manager at least 72 hours before equipment is to

be delivered. Manufacturer/Supplier is required to provide equipment fabrication updates to the City’s

Project Manager every two weeks.

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