Project Information

Bid Title

Ultra Sonic Rail Inspection

Issuing Agency

City of Tacoma

Location

Washington

Published Date

May 21, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

TR26-0054N

Original Source

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Bid Documents

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Project Description

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
TR26-0054N	RFB	06/17/2026	11 AM	Ultra Sonic Rail Inspection Specification Register for the Bid Holders List	05/21/2026

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TACOMA RAIL

REQUEST FOR BIDS

ULTRA SONIC RAIL INSPECTION

SPECIFICATION NO. TR26-0054N

City of Tacoma

Tacoma Rail

REQUEST FOR BIDS TR26-0054N

Ultra Sonic Rail Inspection

Submittal Deadline: 11:00 a.m., Pacific Time, Wednesday, June 17, 2026

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as

the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid

submittals. Include the specification number in the subject line of your email. Your submittal must be sent as

an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving

at its destination. Please allow sufficient time for email delivery

of submittals. Timely electronic delivery is at the risk of the

supplier.

In Person:

Tacoma Public Utilities Administration Building North,

Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00

a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday’s at 11:15 a.m. by a

purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities

Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the

main floor. They will also be held virtually Tuesday’s at 11:15 a.m. Attend a Zoom meeting via this link or call 1

(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As

soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to

www.TacomaPurchasing.org.

If you believe your submittal was sent timely and was not read at bid opening, please contact

sendbid@tacoma.gov immediately.

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will not be held.

Project Scope: Internal rail flaw detecting with a hi-rail machine, incorporating GPS mapping.

Estimate: $50,000.00

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

State of Washington law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information:

“The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42

U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively

ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises

will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting

Becky Lewis by email to rlewis4@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for

protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

4

TABLE OF CONTENTS

TABLE OF CONTENTS...................................................................................................................4

SUBMITTAL CHECK LIST............................................................................................................5

SPECIAL NOTICE TO BIDDERS .................................................................................................5

1. MINIMUM REQUIREMENTS...............................................................................................10

2. STANDARD TERMS AND CONDITIONS / GENERAL PROVISIONS................................10

3. INSURANCE REQUIREMENTS..........................................................................................10

4. DESCRIPTION OF WORK ..................................................................................................10

5. ANTICIPATED CONTRACT TERM .....................................................................................10

6. CALENDAR OF EVENTS....................................................................................................10

7. INQUIRIES ..........................................................................................................................10

8. PRE-BID MEETING.............................................................................................................11

9. DISCLAIMER.......................................................................................................................11

10. RESPONSIVENESS............................................................................................................11

11. AWARD ...............................................................................................................................11

12. PREVAILING WAGE INFORMATION .................................................................................12

13. DELIVERY ...........................................................................................................................14

14. WARRANTY – Not Applicable .............................................................................................14

15. INSPECTION – Not Applicable............................................................................................14

16. APPROVED ITEM EQUIVALENT – Not Applicable ............................................................14

17. COMPLIANCE WITH SPECIFICATIONS ............................................................................14

18. MATERIALS AND WORKMANSHIP ...................................................................................14

19. ENVIRONMENTALLY PREFERABLE PROCUREMENT ...................................................14

20. LEAP REQUIREMENTS......................................................................................................15

21. EQUITY IN CONTRACTING ...............................................................................................15

APPENDIX A ..............................................................................................................................16

APPENDIX B ..............................................................................................................................17

APPENDIX C ..............................................................................................................................18

Request for Bids

Template Revised: 08/01/2025

Specification No.TR26-0054N

5

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time

specified in the Request for Bids page.

The following items make up your complete electronic submittal

package (include all the items below):

Signature Page (Appendix A)

To be filled in and executed by a duly authorized officer or representative of the bidding entity.

If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide

the firm name under which business is hereby transacted.

Price Proposal Form (Appendix A)

The unit prices bid must be shown in the space provided. Check your computations for

omissions and errors.

After award, the following documents will be executed:

City of Tacoma Contract (See sample in Appendix B)

Must be executed by the successful bidder.

Certificate of Insurance and related endorsements (Appendix C)

Shall be submitted with all required endorsements

SPECIAL NOTICE TO BIDDERS

Public works and improvement projects for the City of Tacoma are subject to Washington state

law and Tacoma Municipal Code, including, but not limited to the following:

I.

STATE OF WASHINGTON

A.

RESPONSIBILITY CRITERIA – STATE OF WASHINGTON

In order to be considered a responsible bidder the bidder must meet the following mandatory

state responsibility criteria contained in RCW 39.04.350:

1. Have a current certificate of registration as a contractor in compliance with chapters

18.27 RCW,18.106 RCW, 70.87 RCW, 19.28 RCW, which must have been in effect

at the time of bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable:

a. Have Industrial Insurance (workers' compensation) coverage for the bidder’s

employees working in Washington, as required in Title 51 RCW;

b. Have a Washington Employment Security Department number, as required in

Title 50 RCW;

Request for Bids

Template Revised: 08/01/2025

Specification No.TR26-0054N

Commodity Codes

• NAICS 541330Engineering Services

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