Project Information

Bid Title

Professional Property Management Services

Issuing Agency

City of Chicago Housing Authority

Location

Illinois

Published Date

Feb 17, 2026

Closing Date

Mar 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Event 3320: PPM (RFP)

• Event 3320: PPM (RFP)
• Event 3320: Attachment A - Fee Form
• Event 3320: Attachment B - Letter of Intent
• Event 3320: Attachment C - Vendor Submission Checklist
• Event 3320: Attachment D - Standard Professional Services Agreement
• Event 3320: Attachment E - Reference Questionnaire
• Event-3320: Attachment F - Utilization Plan
• Event 3320: Attachment G - Respondent Proposal Package Selection
• Event 3320: Attachment H - Insurance Requirements

Attachment Preview

CHICAGO HOUSING AUTHORITY (“CHA”)

REQUEST FOR PROPOSAL (“RFP”) EVENT NO. 3320 (2026)

for

Professional Property Management Services

Required for use by

Property and Asset Management

ISSUED ON: Friday, February 13, 2026

ISSUED BY: DEPARTMENT OF PROCUREMENT AND CONTRACTS

PROPOSALS DEADLINE:

Monday, March 30, 2026, at 1:00 P.M., CT

Proposals may be submitted early but must be received electronically no later than the date and

time listed in the solicitation.

PROPOSALS WILL NOT BE ACCEPTED AFTER THE DUE DATE AND TIME

Respondent Name: ___________________________________________________

Contact Name:

____________________________________________________

Contact Telephone: ____________________________________________________

Contact Email:

____________________________________________________

This selection process is unique to the Scope of Work described herein and notwithstanding any

other proposal, qualification or bid requests provided by the Chicago Housing Authority.

Proposers must comply with the requirements as defined in this RFP.

Matthew Brewer

Operating Chairman

www.thecha.org

Revised as of 01/09/26, all others void

Sheila Johnson

Deputy Chief Procurement

1

Chicago Housing Authority

RFP Event 3320 (2026) Professional Property Management Services

Property and Asset Management

Table of Contents

ARTICLE I INTRODUCTION.............................................................................................................................4

ARTICLE II INTENT AND PURPOSE...............................................................................................................4

ARTICLE III STATEMENT OF WORK/SCOPE OF SERVICES ....................................................................5

ARTICLE IV GENERAL INSTRUCTIONS .......................................................................................................20

ARTICLE V SUBMITTAL REQUIREMENTS..................................................................................................23

ARTICLE VI INSURANCE REQUIREMENTS.................................................................................................31

ARTICLE VII EVALUATION PROCESS............................................................................................................37

ARTICLE VIII CONTRACT REQUIREMENTS ..................................................................................................41

ARTICLE IX STANDARD PROFESSIONAL SERVICES AGREEMENT ....................................................45

ARTICLE X EXECUTIVE SUMMARY FORM ................................................................................................46

ATTACHMENT A – FEE PROPOSAL

FORM(S)

ATTACHMENT B – INTENT TO BID/SUBMIT

LETTER

ATTACHMENT C – VENDOR SUBMISSION

CHECKLIST

ATTACHMENT D – STANDARD

PROFESSIONAL SERVICES AGREEMENT

ATTACHMENT E – REFERENCE

QUESTIONNAIRE

ATTACHMENT F – UTILIZATION PLAN

ATTACHMENT G – RESPONDENT

PROPOSAL PACKAGE SELECTION

ATTACHMENT H – INSURANCE

REQUIREMENTS

EXHIBIT 1 – PORTFOLIO PACKAGES,

OVERVIEW

2

Chicago Housing Authority

RFP Event 3320 (2026) Professional Property Management Services

Property and Asset Management

KEY INFORMATION

1. RESPONDENT CONTACT WITH CHA: The Procurement Specialist identified below is

the sole point of contact regarding this RFP from the date of issuance until selection of the

successful proposer(s).

Raymond Adams, Procurement Specialist

Chicago Housing Authority

Department of Procurement and Contracts

60 East Van Buren Street, 8th Floor

Chicago, Illinois 60605

Phone: (312) 786-3624

E-mail: Radams@thecha.org

An in-person pre-proposal conference is scheduled for Tuesday, February 24, 2026, at

1:00 PM CT to discuss the scope of services and the CHA contract requirements. The

meeting address is 60 E. Van Buren Conference Rooms 736A-C. In order to participate

onsite, you will need to RSVP by Thursday, February 19, 2026 at 12:00 PM CT with

Raymond Adams via email at Radams@thecha.org. Please submit your Company

Name, Your Name and email address confirming reservation.

The Letter of Intent to Submit a Proposal, Attachment B, is due Friday, March 6, 2026, at

11:00 AM CT. The Letter of Intent to Submit a Proposal, Attachment B must be submitted

via the Supplier Portal at https://supplier.thecha.org.

If you do not intend to submit a proposal in response to this RFP, please submit via the

Supplier Portal at https://supplier.thecha.org, a brief explanation in order to continue to

receive future bid/RFP notices.

Questions regarding clarification or verification of these specifications and CHA contract

requirements must be submitted via the Supplier Portal at https://supplier.thecha.org. no

later than Wednesday, February 25, 2026 by 10:00 AM, CT.

Responses shall be submitted via the Supplier Portal at https://supplier.thecha.org no later

than Monday, March 30, 2026 by 1:00 PM, CT.

The Proposer shall be responsible for electronic submission by the due date and

time. Late proposals will not be accepted.

Electronic Submission: CHA requires Respondents to submit an electronic proposal for

the above-described Event. Respondent shall upload all documents via the CHA Supplier

Portal at: https://supplier.thecha.org. Electronic proposal submission requires only one

(1) copy. Each submittal section of the electronic proposal shall be labeled and separated

into a different file as described in “ARTICLE V Submittal Requirements.”

Note: There is no maximum file capacity size when uploading attachments in the Supplier

Portal. If you receive an error message that states the “Maximum size is: 50” while

uploading an attachment in the Supplier Portal, that error message is referring to the file

naming size. The name of your file cannot be more than 50 characters. For questions or

assistance with the Supplier Portal, please contact Mauricio Beltran, Senior Procurement

Specialist, at 312-786-3391, MBeltran@thecha.org. Respondent shall bear all costs of

responding to this solicitation.

3

Chicago Housing Authority

RFP Event 3320 (2026) Professional Property Management Services

Property and Asset Management

ARTICLE I

INTRODUCTION

CHA is the third largest public housing authority in the nation and the largest single owner of rental

housing in Chicago. Through its public housing and voucher programs, CHA serves 135,000

people in over 65,000 households across all 77 of Chicago’s community areas. CHA’s mission is

to create and sustain strong communities where seniors thrive and everyone can unlock their

economic power, ensuring that every neighborhood in Chicago has quality affordable housing

and everyone feels welcome.

In its procurement of its goods and services, CHA seeks relationships with vendors who share

our values for inclusive and equitable contracting opportunities. CHA strives to be fair,

transparent, and practical, and works to optimize the use of public funds through purchasing

decisions. For more information, visit www.thecha.org.

ARTICLE II

INTENT AND PURPOSE

This Request for Proposal (“RFP”) is intended to select one or more third-party professional

property management firms (“PPM”) for the management of CHA-owned and operated residential

properties. The CHA intends to select qualified companies or organizations with applicable

experience in providing property management services for high performing real estate portfolios.

The CHA is seeking Respondents who represent the highest standards of day-to-day property

management functions to improve the quality of customer service and operations of our diverse

portfolio of properties and to provide the best value to the CHA and its residents.

CHA anticipates it will award a firm fixed price contract for a base period of three (3) years, and

reserves the right to extend the contract, at its sole discretion, for up to two (2) additional one-

year option periods. No award may be made to a Respondent that is on the list of contractors not

eligible to receive awards from the CHA or the United States government, as furnished from time

to time by HUD. The CHA reserves the right to award one or more contracts in connection with

this solicitation. Notwithstanding anything contained herein, CHA reserves the right to make an

award based on any other relevant considerations and in the best interest of the CHA.

Since 2000, the Chicago Housing Authority (CHA) has contracted with third-party professional

property management companies for the management of all CHA-owned residential properties.

CHA’s Property and Asset Management Division monitors property management contracts.

CHA has participated in HUD’s Moving to Work (MTW) demonstration program since 2000 and

is an industry leader in using MTW flexibilities to enhance the cost effectiveness and efficiency of

its housing programs, expand housing opportunities for low-income residents and provide

opportunities for residents to achieve self-sufficiency. CHA has implemented twenty-six

innovative MTW programs and policies designed to achieve these goals.

Effective PPM companies are seen as a critical part of the strategy to protect the investments

made in our real estate portfolio while also supporting healthy mixed-income communities for our

residents and the City of Chicago. As such, fostering strong partnerships with property

management firms is key to successfully providing affordable, safe housing in diverse

neighborhoods across the City of Chicago. Success also requires that existing families have

opportunities to achieve higher levels of economic self-sufficiency and that applicants currently

on CHA waitlists can access housing.

4

Chicago Housing Authority

RFP Event 3320 (2026) Professional Property Management Services

Property and Asset Management

CHA site-based waitlists are permanently open, and with more than 100,000 applicants on the

waitlists, our PPM partners are integral to servicing our large applicant pool.

ARTICLE III

STATEMENT OF WORK/SCOPE OF SERVICES

A. SCOPE OF SERVICES

CHA’s focus shall be to provide oversight of and guidance to the PPM in its performance of

Services at the Property. PPM shall perform the following Services in accordance with the

terms set forth in this Agreement.

1. Occupancy Administration:

a. Leasing – PPM is responsible for the marketing and leasing of available units in

accordance with the Administration and Continued Occupancy Policy (“ACOP”)

and is expected to maintain occupancy at or above 96% for leasable units. To view

the ACOP visit https://www.thecha.org/about/plans-reports-and-policies.

b. Centralized Leasing Team - PPM may create a centralized leasing team for

marketing, screening, and leasing, at their own expense.

c. Tenant Re-examination – PPM shall perform a complete re-examination of

Tenant households in a timely manner and in compliance with all applicable

federal, state and local laws, statutes, ordinances, rules, regulations, executive

orders and the ACOP.

d. Lease Enforcement – PPM shall enforce the CHA Residential Lease in

accordance with the ACOP and Admin Plan.

i. Lease enforcement actions must be clear, timely, and fairly applied in

accordance with all CHA policies.

e. Mandatory Attendance – PPM is required to have full participation in all CHA

activities, including board meetings, building meetings, emergency meetings,

budget presentation and review, elections, and owner surveys. The management

firm is required to provide all meeting agendas and minutes, along with their notes

on key items from any meeting to the CHA Portfolio Manager for review and

recommendations on next steps, where applicable. In Associations where CHA’s

percentage of ownership is significant enough for votes to secure CHA a seat on

the Board of Directors, participation at that level is required by the management

firm, as an agent for CHA.

2. Building Operations and Maintenance:

a. Building Systems Preventive Maintenance - Preventive maintenance (PM) is

a proactive strategy for building maintenance that keeps the building’s critical

assets in good working order. It includes regular inspections and selective

service and repairs to the building’s equipment at set intervals based on usage

or time. Service completed in this regard is not based on the component’s

condition. CHA staff or a designated third-party vendor may determine that the

building systems are poorly maintained by the PPM, CHA reserves the right to

identify and deploy a vendor to address the building equipment where applicable

at the PPM’s expense. A default notice is not required prior to implementing a

response.

5

Chicago Housing Authority

Commodity Codes

• NAICS 531311Residential Property Managers
• NAICS 541611Administrative Management and General Management Consulting Services

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