Project Information

Bid Title

Purchase of Digital Inkjet Printing System and Maintenance

Issuing Agency

Tarrant County

Location

Texas

Published Date

Nov 1, 2024

Closing Date

Dec 2, 2024

Government Level

State & Local

Status

Closed

Ref. #

F2025039

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Invitation for Bid
Status	Issued
Number	F2025039 (Purchase of Digital Inkjet Printing System and Maintenance)
Issue Date & Time	11/1/2024 07:30:02 AM (CT)
Close Date & Time	12/2/2024 02:00:00 PM (CT)
Question Cut Off Date	11/13/2024 12:00:00 PM (CT)
Notes	Tarrant County is requesting bids for the purchase of two (2) Digital Inkjet Envelope Printing System for the Tarrant County Reproduction Center. This system will be used for the printing of approximately 1,000,000 envelopes annually. The equipment bid must meet or exceed the following specifications. The unit price bid for the equipment bid must include site survey, delivery, rigging, installation (excluding electrical hook-up), complete in-person operator training and ninety (90) day warranty for parts and service. Vendors may visit the Reproduction Center for a site survey prior to bidding to ensure the model that is bid can be delivered to the specified space. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation b y no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Contact Information

Name	Caleb Rojo, Senior Buyer
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 USA
Phone	(817) 884 x1150
Fax	(817) 884 x1150
Email	crojo@tarrantcountytx.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF

Bid Attachments

File Name	Description	File Size
TC_General_Terms_and_Conditions091724.pdf	Tarrant County General Terms and Conditions (9/17/2024)	89 KB
TC_Special_Terms_and_Conditions_Standard091724.pdf	TC_Special_Terms_and_Conditions_Standard(09/17/2024)	81 KB
TC_HUB_Policy053123.pdf	Tarrant County HUB Policy (5/31/23)	201 KB
F2025039 - Digital Inkjet Envelope Printing System Specifications.pdf	F2025039 - Digital Inkjet Envelope Printing System Specifications	131 KB
F2025039 - Item_1_#10 Black-2_Sided.pdf	F2025039 - Exhibit 1	127 KB
F2025039 - Item_2_#10 Black-Gold.pdf	F2025039 - Exhibit 2	231 KB
F2025039 - Item_3_#10 Black-Gold-Red.pdf	F2025039 - Exhibit 3	144 KB
F2025039 - Item_4_#10 Full_Bleed.pdf	F2025039 - Exhibit 4	253 KB
F2025039 - Item_5_#10 Full_Color.pdf	F2025039 - Exhibit 5	117 KB

Commodity Codes

• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance

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