Project Information

Bid Title

LED Lighting Retrofit for Athletic Fields and Outdoor Courts

Issuing Agency

City of Clermont

Location

Florida

Published Date

Aug 17, 2025

Closing Date

Oct 2, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-100

Original Source

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Bid Documents

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Project Description

Project ID: RFP 25-100

Title: LED Lighting Retrofit for Athletic Fields and Outdoor Courts

Addenda: 0

Release Date: 8/15/2025

Due Date: 10/2/2025

Post Information

Posted At:Fri, Aug 15, 2025 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City is seeking qualified vendors to provide turnkey services for the retrofit of existing athletic field and court lighting systems with high-efficiency LED technology at multiple city-owned parks and recreational facilities. This project aims to modernize field lighting infrastructure, reduce energy consumption, minimize light pollution, and implement advanced wireless control systems compatible with Musco Control Link.

The scope includes the assessment of existing electrical infrastructure, design and installation of LED luminaires, integration of secure wireless control and monitoring capabilities, and provision of long-term warranty and performance guarantees. The retrofit must meet or exceed the latest IES RP-6-20 standards for sports lighting and ensure uniform light levels with minimal glare and spill.

Vendors are required to propose individualized, site-specific pricing in both lump-sum and lease-to-own formats across 5-, 10-, and 15-year terms. The lighting systems must support multiple lighting levels, remote and manual operation, robust surge protection, and proactive performance monitoring for a minimum of 15 years.

This initiative will improve safety, usability, and operational efficiency across the City’s athletic facilities while supporting sustainability goals through energy-efficient lighting upgrades.

Timeline

Solicitation Issued Date:

August 15, 2025

Newspaper Advertisement:

August 19, 2025

Pre-Proposal Conference (Non-Mandatory):

September 9, 2025, 10:00am

Parks and Recreation Department
3700 S Highway 27, Clermont, Florida
The meeting will begin promptly at the time specified above.

Questions Deadline:

September 24, 2025, 3:00pm

Response Deadline:

October 2, 2025, 2:00pm

Zoom Meeting Information
https://us06web.zoom.us/j/86221438465?pwd=NGM1mV4aVJJsmXHFFbmceZsOU6qab1.1

Meeting ID: 862 2143 8465
Passcode: 868480

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Meeting ID: 862 2143 8465
Passcode: 868480

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Evaluation / Scoring Meeting:

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Zoom Meeting Information

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335122Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing

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