Project Information

Bid Title

Bird Removal at Fire Station 1

Issuing Agency

James City County

Location

Virginia

Published Date

Jan 9, 2026

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

20260669

Original Source

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Bid Documents

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Project Description

Bid Number:	20260669
Bid Title:	Bird Removal at Fire Station 1
Category:	Request for Quotes
Status:	Open

Description: Bird Removal at Fire Station 1 Publication Date/Time: 1/9/2026 2:30 PM Closing Date/Time: 1/23/2026 2:00 PM Related Documents: RFQ Bird Removal at Fire Station 1 (PDF)

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JAMES CITY COUNTY, VIRGINIA

REQUEST FOR QUOTE

20260669 re-solicitation of 20260605

James City County Purchasing Office

101-F Mounts Bay Road, Suite 300

Williamsburg, VA 23185

Phone: (757) 253-6646

Fax: (757) 253-6753

Email: Chris.Roh@jamescitycountyva.gov

Title:

Issue Date:

Due Date:

Submit:

Attachments:

Inquiries:

Bird Removal at Fire Station 1

January 09, 2026

January 23, 2026

1) Completed Quote Form

2) Completed Safety Certification Form

3) Completed Debarment, Litigation & Questionnaire

1) Quote Form

2) Drawings

3) Safety Certification Form

4) James City County Terms and Conditions

5) Debarment, Litigation & Questionnaire

All questions pertaining to this project should be directed to Christopher Roh,

Purchasing Specialist, no later than 2pm. on January 16, 2026, in writing by

email: chris.roh@jamescitycountyva.gov. An addendum will be issued by

James City County Purchasing to answer any questions.

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.

RFP 20260669

Bird Removal Fire Station 1

James City County General Services

INSTRUCTIONS TO VENDORS

Instructions to Vendors: This Request for Quote is issued by the James City County (“Owner”) to obtain

quotes for bird removal services and installation of netting to prevent birds from repopulating at the Fire

Station 1. The Fire Station is experiencing ongoing bird infestation affecting the apparatus bay and

surrounding areas. The presence of birds has created health, safety, and sanitation concerns, including

droppings, nesting materials, and potential damage. The successful vendor shall perform the required work

at the time and place designated by Jeff Porter, Facilities Superintendent. All work shall be completed

within 30 days of the start date indicated in the Notice to Proceed. Underlined text in this document merits

careful review.

Vendors shall provide pricing for each component outlined in the Scope of Work.

All vendors shall be properly licensed by the Commonwealth of VA.

All quotes must be received by January 23, 2026, no later than 2PM EST. Quotes will not be received

any other way. Award shall be based on the lowest responsive and responsible Quote for the Total Quote

Price.

I. SCOPE OF WORK

General Services is soliciting quotes from qualified contractors to perform Bird removal at James City

County Fire Station #1 located at 3135 Forge Road Toano, VA 23168. The Contractor shall provide all

management, supervision, labor, material, equipment, consumables, and supplies required to provide the

work under this project which consists of:

a. Removal of Birds and Materials - Safely and humanely remove all existing birds, nests,

droppings, and related debris from affected areas.

b. Cleaning and Sanitization - Thoroughly clean and sanitize all impacted surfaces to restore

safe and sanitary conditions.

c. Netting Hardware Installation - Install all necessary hardware to support the placement of

bird-control netting.

d. Netting Installation - Install ¾-inch netting across ceiling and overhead areas where birds

are currently perching.

e. Zipper Access Panels - Install seventeen (17) eight-foot zipper access panels within the

netting system to allow maintenance access to electrical and mechanical systems.

f. Mesh Installation - Install PVC-coated, galvanized ½-inch mesh in locations where netting

cannot be effectively installed.

g. Humane Bird Traps - Provide and install humane bird traps in areas accessible to Fire

Department staff for monitoring and removal.

h. Turnkey Service - Provide all labor, materials, equipment, and installation as a one-time,

complete turnkey service.

i. Follow-Up Visits - Conduct post-installation follow-up visits for a specified period (to be

determined) to ensure the effectiveness of the mitigation plan and make any necessary

adjustments.

RFP 20260669

Bird Removal Fire Station 1

James City County General Services

j. Applicable DPOR Pest Control required certifications and training. (Please include

copies of technician certifications with quote)

B. All work shall be completed within thirty (30) calendar days from the start date indicated in the

Notice to Proceed; however, once the work starts, it shall be worked continuously until satisfactory

completion.

C. All vendors shall be properly licensed by the Commonwealth of VA. All vendor site supervisors

assigned to this project shall have a minimum of 3 years’ experience in similar work. A qualified

site supervisor shall be on site at all times during the Work.

II. GENERAL TERMS & CONDITIONS

See attachments

III. SPECIAL TERMS & CONDITIONS

Precedence In Terms

In the event of a conflict, the Special Terms & Conditions shall take precedence.

Contractors Title To Materials

No materials or supplies for the work shall be purchased by the contractor or by any subcontractor

subject to any security interest, installment or sales contract or any other agreement or lien by which an

interest is retained by the seller or is given to a secured party. The contractor warrants that he has clear

title to all materials and supplies which he uses in the work or for which he accepts payment in whole

or in part.

Extra Charges Not Allowed

The bidder’s offered price for the work shall include furnishing, delivering, and installing the required

equipment; no extra charges shall be allowed.

Delivery And Storage

It shall be the responsibility of the contractor to make all arrangements for delivery, unloading,

receiving, and storing materials. The owner will not assume any responsibility for receiving these

shipments. Contractor shall check with the owner and make necessary arrangements for security and

storage space if required.

Final Inspection

At the conclusion of the work, the contractor shall demonstrate to the authorized owner’s representative

that the work is fully operational and certify that it is in compliance with contract specifications and

codes. Any deficiencies shall be promptly and permanently corrected by the contractor at the

contractor’s sole expense prior to final acceptance of the work.

Warranty

The contractor agrees that the goods or services furnished under any award resulting from this

solicitation shall be covered by the most favorable commercial warranties the contractor gives any

customer for such goods or services and that the rights and remedies provided therein are in addition to

and do not limit those available to the Owner by any other clause of this solicitation. A copy of this

warranty should be furnished with the bid. At a minimum, all materials, equipment, and labor shall be

fully guaranteed by the contractor against defects resulting from the use of inferior materials,

RFP 20260669

Bird Removal Fire Station 1

James City County General Services

equipment, or workmanship for one (1) year from the date of final acceptance of the entire project by

the owner in writing.

The contractor warrants that, unless otherwise specified, all materials and equipment incorporated in

the work under the contract shall be new, in first class condition, and in accordance with the contract

documents. The contractor further warrants that all workmanship shall be of the highest quality and

in accordance with contract documents and shall be performed by persons qualified in their

respective trades. Defects discovered during the warranty period shall be corrected by the contractor

to the Owner’s satisfaction, at no cost to the Owner and shall be subject to the provisions of this

clause to the same extent as materials initially delivered.

Work Site Damages

Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this

contract shall be repaired to the Owner’s satisfaction at the contractor’s expense.

Superintendence by Contractor

The contractor shall have a competent foreman or superintendent, satisfactory to the Owner, on the

job site at all times during the progress of the work. The contractor shall be responsible for all

construction means, methods, techniques, sequences, and procedures, for coordinating all portions of

the work under the contract except where otherwise specified in the contract documents, and for all

safety and worker health programs and practices. The contractor shall notify the owner, in writing,

of any proposed change in superintendent including the reason therefore prior to making such

change.

Use of Premises and Removal of Debris

The contractor shall:

Perform his contract in such a manner as not to interrupt or interfere with the operation of any existing

activity on the premises or with the work of any contractor.

Store his apparatus, materials, supplies, and equipment in such orderly fashion at the site of the work

as will not unduly interfere with the progress of his work or the work of any other contractor; and

Place upon the work or any part thereof only such loads as are consistent with the safety of that

portion of the work.

The contractor expressly undertakes, either directly or through his subcontractor(s), to affect all

cutting, filling, or patching of his work required to make the same conform to the drawings and

specifications, and, except with the consent of the owner, not to cut or otherwise alter the work of any

other contractor. The contractor shall not damage or endanger any portion of the work or premises,

including existing improvements, unless called for by the contract.

The contractor expressly undertakes, either directly or through his subcontractor(s), to clean up

frequently all refuse, rubbish, scrap materials, and debris caused by his operations, to the end that at

all times the site of the work shall present a neat, orderly, and workmanlike appearance. No such

refuse, rubbish, scrap material, and debris shall be left within the completed work nor buried on the

building site but shall be removed from the site and properly disposed of in a licensed landfill or

otherwise as required by law.

The contractor expressly undertakes, either directly or through his subcontractor(s), before final

payment, to remove all surplus material, false work, temporary structures, including foundations

thereof, plants of any description and debris of every nature resulting from his operations and to put

the site in a neat, orderly condition; to thoroughly clean and leave reasonably dust free all finished

surfaces including all equipment, piping, etc., on the interior of all buildings included in the

contract; and to thoroughly clean all glass installed under the contract including the removal of all

RFP 20260669

Bird Removal Fire Station 1

James City County General Services

paint and mortar splatters and other defacements. If a contractor fails to clean up at the completion

of the work, the owner may do so and charge costs thereof to the contractor.

Safety

The Contractor shall be responsible for initiating, maintaining, and supervising all safety

precautions and programs in connection with the work.

The Contractor shall submit a Safety Certification Form that includes the following

information:

A. The name and phone number of the individual who will be responsible for

ensuring all applicable safety procedures are followed and personal protective

equipment is used on the project site.

B. The name and phone number of the individual who should be contacted in the event of

an emergency.

C. A copy of the Safety Certification Form is included as Attachment B.

Work Performance

The Contractor shall perform the work in accordance with manufacturer’s recommendations and

specifications.

Contractor Responsibilities

Employees of the contractor must be able to work within a public setting without creating a disruption

and conform to all policies, rules, and regulations. Contractor shall require that their employees be

courteous at all times and not to use loud or profane language. Contractor shall require that its

employees shall not trespass, loiter, cross property to adjoining premises, or tamper with property not

covered by the contract resulting from this solicitation.

The Contractor shall be solely responsible for job site conditions and completely supervising and

directing the work under this contract and all subcontractors that he may utilize. Subcontractors who

perform work under this contract shall be responsible to the Contractor. The Contractor agrees that

he is fully responsible for the acts and omissions of his subcontractors and of persons employed by

them as he is for the acts and omissions of his own employees. These requirements will apply

continuously and not be limited to working hours.

It is the contractor’s responsibility to have equipment of a suitable type, and in proper condition

to operate and maintain uninterrupted schedules.

It is the contractor’s responsibility to follow schedules and instructions provided by designated

Owner contacts.

Protection of Persons and Property

The Contractor expressly undertakes, both directly and through its subcontractors, to take every

precaution at all times for the protection of persons and property, including James City County’s (JCC)

employees and property.

Emergency

In an emergency affecting the safety of life, the Work, or of the adjoining property, the Contractor,

without special instruction or authorization from the Owner, shall act to prevent threatened loss or

injury. Any compensation, claimed by the Contractor on account of emergency work, shall be

determined by agreement between the Owner and the Contractor.

RFP 20260669

Bird Removal Fire Station 1

James City County General Services

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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