Project Information

Bid Title

REPOST - RFQ CRYSTAL LAKE SUPPORT INC (NOT a County of Moore RFQ)

Issuing Agency

County of Moore

Location

North Carolina

Published Date

Jan 30, 2026

Closing Date

Feb 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ REPORT - CRYSTAL LAKE

Original Source

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Project Description

Bid Number:	RFQ REPORT - CRYSTAL LAKE
Bid Title:	REPOST - RFQ CRYSTAL LAKE SUPPORT INC (NOT a County of Moore RFQ)
Category:	Moore County General Bids
Status:	Open

Publication Date/Time: 1/30/2026 2:00 PM Closing Date/Time: 2/9/2026 5:00 PM Contact Person: Michael Apple, President Crystal Lake Support, Inc. applem@sandhills.edu Related Documents: RFQ - REPOST FOR CRYSTAL LAKE SUPPORT, INC (not a County of Moore RFQ)

Attachment Preview

REQUEST FOR QUALIFICATIONS (RFQ)

TROPICAL STORM CHANTAL DAM REPAIR ENGINEERING SERVICES

Crystal Lake Support, Inc.

REPOST: January 29, 2026

1. PUBLIC NOTICE

Crystal Lake Support, Inc. (“Owner”) is soliciting Statements of Qualifications from qualified

professional engineering firms to provide dam inspection, evaluation, design, permitting, and

construction-phase engineering services associated with the repair and rehabilitation of an

existing dam structure impacted by storm-related damage.

This RFQ is issued in accordance with applicable North Carolina procurement statutes, including

N.C.G.S. §143-64.31, and applicable federal requirements if federal disaster or mitigation

funding is utilized, including 2 CFR Part 200.

The Owner intends to select the most qualified firm and negotiate a fair and reasonable fee using

a qualifications-based selection process.

2. RFQ COORDINATOR

All communications regarding this RFQ shall be directed in writing to:

RFQ Coordinator:

Crystal Lake Support, Inc.

Michael Apple, President

applem@sandhills.edu

No oral interpretations shall be relied upon. Any clarifications or addenda will be issued in

writing and distributed to all known respondents.

3. RFQ SCHEDULE

The anticipated schedule is as follows. Crystal Lake Support, Inc. reserves the right to modify

this schedule as necessary.

Milestone

Date

RFQ Posted / Advertised

January 29, 2026

1

Milestone

Date

Deadline for Written Questions February 4, 2026

Qualifications Submittals Due February 9, 2026 (5:00 PM EST)

Evaluation of Qualifications February 10–13, 2026

Selection & Negotiations

Mid-February 2026

Anticipated Notice to Proceed Upon successful negotiations

4. RFQ SUBMISSION REQUIREMENTS

Submittals must be received by the deadline listed above. Late submissions will not be

considered.

Responses shall be submitted in a sealed package clearly labeled:

“RFQ – Dam Repair Engineering Services”

Submittals shall include:

• Three (3) bound hard copies

• One (1) digital copy (PDF on USB)

Submittals shall be delivered to:

Crystal Lake Support, Inc.

Attn: RFQ Coordinator

P.O. Box 353

Lakeview, NC 28350

5. PROJECT BACKGROUND

Crystal Lake Support, Inc. owns and is responsible for the Crystal Lake Dam and associated

spillway structures located in Moore County, North Carolina, within the Lakeview, NC

community. The dam and spillways are integral to the Crystal Lake impoundment and provide

stormwater conveyance, storage, and downstream flow control functions for the surrounding

watershed. A DOT-owned road crosses over a spillway; this road will be initially repaired by

Crystal Lake on a temporary basis under a separate contract, then permanently repaired by NC-

DOT after the dam has been permanently repaired.

2

The Crystal Lake Dam and spillways sustained damage during the 2025 storm Chantal, resulting

in structural, hydraulic, and erosion-related concerns that require professional dam engineering

evaluation and permanent repairs. A comprehensive dam repair and rehabilitation engineering

services firm is required to repair and restore the facility to safe operating condition and ensure

compliance with North Carolina Dam Safety regulations and any applicable federal

requirements.

Crystal Lake Support, Inc. is seeking a qualified dam engineering firm with demonstrated

experience in dam inspection, hydrologic and hydraulic analysis, geotechnical evaluation,

spillway design, regulatory coordination, and construction-phase engineering support for dam

repair projects of similar scale and complexity.

6. GENERAL SCOPE OF SERVICES

The selected firm will provide professional dam engineering services, which may include but are

not limited to:

• Review of existing dam safety inspection and condition assessment

• Hydrologic and hydraulic analysis

• Geotechnical investigations and stability analysis

• Spillway evaluation and design

• Structural analysis and design

• Preparation of engineering reports and repair alternatives

• Cost estimating and constructability review

• Permitting and coordination with NC Dam Safety and other agencies

• Preparation of construction plans and specifications

• Construction-phase engineering support and inspections

All work shall be performed under the supervision of a Professional Engineer licensed in North

Carolina with demonstrated experience in dam repair and rehabilitation projects.

7. DETAILED SCOPE OF WORK

A. Evaluation & Engineering Services

Respondents shall demonstrate experience providing the following dam-specific services:

3

1. Review of existing dam documentation and prior inspections

2. Field investigations, including geotechnical and structural assessments

3. Hydrologic and hydraulic modeling consistent with dam safety criteria

4. Identification and evaluation of repair alternatives

5. Preparation of engineering reports suitable for regulatory review

6. Development of preliminary and final construction documents

7. Opinion of probable construction cost

B. Permitting & Regulatory Coordination

• Coordination with North Carolina Dam Safety Program

• Coordination with the FEMA Public Assistance Program

• Preparation of permit applications and responses to agency comments

• Support for environmental compliance, if required

C. Construction Phase Services

• Construction observation and periodic inspections

• Review of contractor submittals and pay applications

• Engineering support during construction and closeout

8. EVALUATION CRITERIA

Qualifications will be evaluated using the following criteria (100 points total):

1. Firm Experience with Dam Engineering & Repair – 30 points

2. Qualifications of Key Personnel – 25 points

3. Relevant Project Experience – 25 points

4. Methodology & Technical Approach – 10 points

5. References – 10 points

The Owner will rank firms and initiate negotiations with the highest-ranked respondent.

9. SUBMITTAL FORMAT

4

• Maximum length: 20 pages, excluding cover and divider pages

• Standard 8.5” x 11” format

• Clearly labeled sections corresponding to the RFQ requirements

10. REQUIRED SUBMITTAL CONTENT

1. Statement of Interest

2. Firm Description and Dam Engineering Capabilities

3. Relevant Dam Repair Project Experience (maximum five projects)

4. Key Personnel and Resumes

5. Technical Approach to Dam Repair

6. References (minimum three)

7. Proof of Insurance

Minimum insurance requirements shall include Professional Liability coverage appropriate for

dam engineering services.

11. SELECTION & NEGOTIATION

Crystal Lake Support, Inc. will negotiate scope and fee with the highest-ranked firm. If

negotiations are unsuccessful, the Owner may terminate negotiations and proceed to the next

ranked firm.

12. ANTICIPATED CONTRACT TERM

The anticipated contract term will be project-specific, with optional extensions as required to

complete permitting, design, and construction support.

Source Basis

This RFQ was adapted and narrowed from a broader disaster-recovery engineering RFQ

structure to ensure statutory compliance and proper qualifications-based selection for dam

engineering services.

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541519Other Computer Related Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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