Project Information

Bid Title

IFQ for Monitoring Well FVM-1 Vault Replacement

Issuing Agency

Orange County Water District

Location

California

Published Date

Dec 15, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFQ-25-001

Original Source

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Project Description

IFQ for Monitoring Well FVM-1 Vault Replacement (IFQ-25-001)

The Orange County Water District (“OCWD” or “District”) is seeking cost quotations from qualified and experienced firms to complete the extension of the 4-inch schedule 40 steel well casing and replacement of the 2-foot x 3-foot vault over Monitoring Well FVM-1 located in Mile Square Park in Fountain Valley. The work is expected to commence when a Notice to Proceed issued and after all required documents have been received upon Agreement execution.

IFQ Documents:

• Monitoring Well FVM-1 Vault Replacement – Posted 12/15/25

Solicitation Schedule:

IFQ Issued	Monday, December 15, 2025
Pre-Quote Meeting	N/A
Questions Due Date	Monday, December 22, 2025 by 2:00PM PT
Quotes Due	Thursday, January 22, 2026 at 2:00PM PT
Agreement Award Date	February 2026

For questions, please contact at procurement@ocwd.com .

Attachment Preview

ORANGE COUNTY WATER DISTRICT

INVITATION FOR QUOTES

IFQ-25-001

FOR

MONITORING WELL FVM-1 VAULT REPLACEMENT

ISSUED: Monday, December 15, 2025

QUOTES DUE:

Thursday, January 22, 2026, by 2:00PM PT

TABLE OF CONTENTS

Section

Page

1.

2.

2.1.

2.2.

2.3.

2.4.

3.

4.

5.

5.1.

5.2.

5.3.

5.4.

5.5.

6.

6.1

6.2

6.3

6.4

6.5

6.6

6.7

6.8

6.9

6.10

6.11

6.12

7.

7.1.

7.2.

8.

9.

9.1.

9.2.

9.3.

9.4.

9.5.

9.6.

Introduction......................................................................................................... 1

Solicitation Schedule ......................................................................................... 1

Mandatory Pre-Quote Meeting........................................................................... 1

Questions Concerning Invitation for Quotes ................................................... 2

Deadline for Quotes ........................................................................................... 2

Pre-Submittal Activities ..................................................................................... 2

Project Background and Description ............................................................... 3

Scope of Work .................................................................................................... 3

General Information ........................................................................................... 3

Minimum Qualifications ..................................................................................... 4

Contractor Safety ............................................................................................... 4

Prevailing Wage.................................................................................................. 4

DIR Contractor Registration .............................................................................. 5

Certified Payroll Reporting ................................................................................ 5

Elements of Quote .............................................................................................. 5

Title Page............................................................................................................. 6

Cover Letter ........................................................................................................ 6

Table of Contents ............................................................................................... 6

Contractor License and DIR Contractor Registration, Prevailing Wage

Laws Compliance ............................................................................................... 6

Experience and record of past performance.................................................... 6

Price Quote ......................................................................................................... 7

OCWD Contractor Safety Program ................................................................... 7

Safety Manual ..................................................................................................... 7

Statement of Insurance Compliance................................................................. 7

OCWD Standard Agreement .............................................................................. 7

Billing .................................................................................................................. 7

Conflict of Interest .............................................................................................. 8

Quote Submission Requirements ..................................................................... 8

Quote Submittal Procedures ............................................................................. 8

Quote Preparation Costs ................................................................................... 8

Selection Process............................................................................................... 8

Special Conditions ............................................................................................. 9

Reservations ....................................................................................................... 9

Public Records ................................................................................................... 9

Right to Cancel or Revise .................................................................................. 9

Additional Information ....................................................................................... 9

Public Information .............................................................................................. 9

Equal Employment Opportunity and Affirmative Action

Requirements...................................................................................................... 9

Orange County Water District

MONITORING WELL FVM-1 VAULT REPLACEMENT

IFQ-25-001

December 15, 2025

TOC ii

TABLE OF CONTENTS

Section

List of Exhibits:

Exhibit A: Scope of Services and Cost Quote Sheet

Exhibit A-1: Scope of Services

Exhibit A-2: Cost Quote Sheet

Exhibit B: Services Agreement

Exhibit C: OCWD Contractor Safety

Exhibit C-1: OCWD Contractor Environmental Health & Safety Handbook

Exhibit C-2: OCWD Contractor Safety Program

Page

List of Attachments:

Attachment No.1: IFQ Submittal Checklist

List of Figures:

Figure 1: Monitoring Well FVM-1

Figure 2: Top of Westbay Monitoring Well FVM-1 Vault After Grade Change

Figure 3: Site Conditions

List of Plans:

Vault Plan

Orange County Water District

MONITORING WELL FVM-1 VAULT REPLACEMENT

IFQ-25-001

December 15, 2025

TOC iii

OCWD IFQ-25-001- MONITORING WELL FVM-1 VAULT REPLACEMENT

The Orange County Water District (“OCWD” or “District”) is seeking cost quotations from

qualified and experienced firms to complete the extension of the 4-inch schedule 40 steel

well casing and replacement of the 2-foot x 3-foot vault over Monitoring Well FVM-1 located

in Mile Square Park in Fountain Valley. The work is expected to commence when a Notice

to Proceed issued and after all required documents have been received upon Agreement

execution. This Invitation for Quote (IFQ) describes the required scope of services, the

information that must be included in the quote, and the quote selection process. Bidders

are encouraged to carefully review this IFQ in its entirety prior to submitting their quotes.

Failure to submit information in accordance with these requirements and procedures may

be cause for disqualification.

1. Introduction

OCWD is an internationally recognized leader in the water industry that was formed in

1933 by the California State Legislature which entrusted OCWD to guard and protect the

region’s groundwater basin and limited water supply. OCWD’s mission is to provide a

reliable supply of high-quality water that is sourced in an environmentally responsible

manner to the more than 2.5 million residents and businesses within the 270 square mile

service area of Orange County, California that OCWD serves. OCWD manages three of

Southern California’s greatest water supplies, this includes protecting rights to the Santa

Ana River, managing and replenishing the Orange County Groundwater Basin, and

operating and maintaining the Groundwater Replenishment System (GWRS), the world’s

largest advanced water purification system for potable water reuse. More information

regarding the OCWD can be found at www.ocwd.com.

For the purpose of this IFQ, the term “Bidder” shall refer to any entity submitting a quote

in response to this IFQ, and the term “Contractor” shall refer to the successful Bidder

selected for the contract subject to this IFQ.

2. Solicitation Schedule

The solicitation schedule is summarized in the table below. OCWD reserves the right to

modify the schedule below at its discretion. Proper notification changes will be made to

interested bidders.

IFQ Issued

Pre-Quote Meeting

Questions Due Date

Quotes Due

Agreement Award Date:

Monday, December 15, 2025

N/A

Thursday, December 22, 2025 at 2:00PM PT

Thursday, January 22, 2026 at 2:00PM PT

February 2026

2.1. Mandatory Pre-Quote Meeting

There will be no mandatory pre-quote meeting.

Orange County Water District

MONITORING WELL FVM-1 VAULT REPLACEMENT

IFQ-25-001

December 15, 2025

Page 1 of 9

OCWD IFQ-25-001- MONITORING WELL FVM-1 VAULT REPLACEMENT

2.2. Questions Concerning Invitation for Quotes

All questions regarding the IFQ must be submitted in writing before the deadline due date

of December 18, 2025 at 2:00PM PT. All questions must be titled “Question – IFQ-25-

001 Monitoring Well FVM-1”. Responses to questions received from prospective bidders

will be formally documented in a Question and Answer (Q&A) table that will be posted on

the OCWD website: https://www.ocwd.com/working-with-us/rfp-contracts/. The Q&A

table will be updated regularly as questions are received from prospective bidders.

Questions received after the questions due date will not be considered.

Attention: Ashlie Palamara, Contracts Administrator

Email: procurement@ocwd.com

2.3. Deadline for Quotes

One (1) hard copy and one (1) electronic flash drive copy of the quote must be received

in a sealed envelope by OCWD no later than Thursday, January 22, 2026 at 2:00PM

PT or such later time that OCWD may announce by an addendum at any time prior to the

quote deadline. The envelope shall be plainly marked on the exterior “Quote for IFQ-25-

001 Monitoring Well FVM-1” and with the name, company name, and address of the

bidder.

Quotes must be mailed or delivered in person or via courier services at the District office

listed below. To deliver submittal packages in person or via courier, please notify the

guard at the main gate for quote drop off. Sealed envelopes will be timestamped upon

receipt at the receptionist desk.

Orange County Water District

Administration Office Building

Attention: Ashlie Palamara, Contracts Administrator

Address: 18700 Ward Street

Fountain Valley, CA 92708

It is the Bidder’s responsibility to ensure that quotes are received prior to the submittal

deadline. Quote packages should also include all signed Acknowledgment of Addendum

forms that may be issued by OCWD as part of this IFQ process, as further described

below. Quotes received after the deadline will not be considered under any

circumstances. FAXED OR E-MAILED SUBMISSIONS WILL NOT BE ACCEPTED. The

OCWD will not be responsible for the proper identification and handling of any quotes

submitted incorrectly. Only responses properly submitted to OCWD will be considered.

OCWD reserves the right to reject any and/or all responses received. There will be no

formal opening of the quotes.

2.4. Pre-Submittal Activities

The District reserves the right to revise the IFQ prior to the date of the Quote submittal

deadline and reserves the right to issue a written Addendum or Addenda to provide further

clarification or make revisions or corrections to the IFQ. All Addenda will be issued via

Orange County Water District

MONITORING WELL FVM-1 VAULT REPLACEMENT

IFQ-25-001

December 15, 2025

Page 2 of 9

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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