Project Information

Bid Title

Request for Proposals - Asset Management Program

Issuing Agency

Sweet Home

Location

Oregon

Published Date

May 28, 2025

Closing Date

Jun 6, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Project ID:

Title: Request for Proposals - Asset Management Program

Addenda: 1

Release Date: 5/20/2025

Due Date: 6/6/2025

Post Information

Posted At:Tue, May 20, 2025 9:11 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Sweet Home is seeking proposals from qualified, experienced firms who can deliver an asset management product that will integrate with the City's GIS data and allow for task assignment, workflow tracking, and citizen reporting. Respondent firms should be prepared to provide software, implementation services, training, and technical support for City staff, including work management, traffic sign management, pavement management, water management, sewer management, and fleet management. The City will also consider the addition of a code enforcement portal to allow for citizen reporting, case management, map-based tracking, and workflow configuration.

Background

The City of Sweet Home, Oregon (pop. 10,097), is a growing municipality nestled in the foothills of the Cascade Mountains, covering approximately six square miles in Linn County. Operated under a Council-Manager form of government, the City is governed by a Mayor and six at-large Councilors who also serve as the Local Contract Review Board. Sweet Home’s location—25 miles east of I-5 and surrounded by the Willamette National Forest, Foster Lake, and the South Santiam River—makes it a hub for both regional recreation and rural economic activity.

Each summer, the City draws thousands of visitors for outdoor recreation and events such as the Oregon Jamboree music festival, which attracts over 15,000 attendees. The community also serves as a critical waypoint for travelers headed to Central Oregon and continues to expand with new residential development and growing interest in commercial and industrial investment.

The City is investing in its infrastructure and is in need of a system, primarily for the Public Works Department, to enhance tracking of tasks and deliverables, to provide the opportunity to generate reports based on system data, and to supply citizens with a simple way to report infrastructure-related issues via mobile and/or browser.

Timeline

RFP Advertised in the New Era:

May 20, 2025

Pre-Proposal Meeting (Non-Mandatory):

May 22, 2025, 10:00am

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODMwOGJmY2ItMzE0YS00MjM0LTk4NjktZGMzZjM0ZjE0M2Fj%40thread.v2/0?context=%7b%22Tid%22%3a%22c63e8a26-0475-43f3-a9a2-30bf62398875%22%2c%22Oid%22%3a%225b469c95-76e7-4d26-a15c-d6b6874f4c0c%22%7d

Deadline to Submit Questions:

May 26, 2025, 5:00pm

Last Date for an Addenda:

June 2, 2025, 5:00pm

Proposal Due to City:

June 6, 2025, 5:00pm

Notice of Intent to Award:

June 13, 2025

Award Protest Period Ends:

June 20, 2025

Commencement of Contract:

July 1, 2026

Completion of Contract:

June 30, 2029

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.