Project Information

Bid Title

Mechanics Service Truck

Issuing Agency

Port of Bellingham

Location

Washington

Published Date

Jan 26, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

MESS 26-1

Original Source

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Bid Documents

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Project Description

Bid Number:	MESS 26-1
Bid Title:	Mechanics Service Truck
Category:	Materials, Equipment, Supplies & Services
Status:	Open

Description: Notice is hereby given that proposals for Mechanics Service Truck Purchase will be received at the Administration Offices of the Port of Bellingham, 1801 Roeder Avenue, Bellingham, WA 98225 until 12:00 PM, February 20, 2026. Any proposals received after the specified time and date will not be considered. Vendors may (1) email a digital version to For security reasons, you must enable JavaScript to view this E-mail address. , copying For security reasons, you must enable JavaScript to view this E-mail address. OR (2) may submit one original hard copy received by the Port of Bellingham at 1801 Roeder Avenue, Ste. 146 – Bellingham, WA 98225. The emailed file size can be no larger than 20 megabytes. Vendors may send multiple emails if the file size is too large; no links will be used to download. Proposal packets are available on the Port of Bellingham’s website ( https://www.portofbellingham.com/bids.aspx ). The Port of Bellingham reserves the right to reject any or all proposals and to waive any irregularities or informalities. All proposals submitted shall be considered valid offers for a period of forty-five (45) days from the date of the proposal due date. All proposals become property of the Port of Bellingham and are subject to public disclosure laws per RCW 42.56. Publication Date/Time: 1/26/2026 7:00 AM Publication Information: Bellingham Herald Closing Date/Time: 2/20/2026 12:00 PM Contact Person: Alex Hildreth, alexh@portofbellingham.com Related Documents: Mechanics Truck RFP

Attachment Preview

REQUEST FOR PROPOSALS

Mechanics Service

Truck Purchase

Bellingham, WA

Proposal Due: February 20, 2026, at 12:00 P.M.

PORT OF BELLINGHAM

MECHANICS SERVICE TRUCK PURCHASE

TABLE OF CONTENTS

NOTICE OF REQUEST FOR PROPOSALS -------------------------------------- 1

GENERAL CONDITIONS -------------------------------------------------------------- 2

SPECIAL PROVISIONS----------------------------------------------------------------- 5

EQUIPMENT SPECIFICATIONS ----------------------------------------------------- 6

Attachment A – Proposal Form

NOTICE OF REQUEST FOR PROPOSALS

Notice is hereby given that proposals for Mechanics Service Truck Purchase will be received at the

Administration Offices of the Port of Bellingham, 1801 Roeder Avenue, Bellingham, WA 98225 until

12:00 PM, February 20, 2026. Any proposals received after the specified time and date will not be

considered.

Vendors may (1) email a digital version to procurement@portofbellingham.com, copying

alexh@portofbellingham.com OR (2) may submit one original hard copy received by the Port of

Bellingham at 1801 Roeder Avenue, Ste. 146 – Bellingham, WA 98225. The emailed file size can be

no larger than 20 megabytes. Vendors may send multiple emails if the file size is too large; no

links will be used to download.

Proposal packets are available on the Port of Bellingham’s website

(https://www.portofbellingham.com/bids.aspx).

The Port of Bellingham reserves the right to reject any or all proposals and to waive any irregularities

or informalities.

All proposals submitted shall be considered valid offers for a period of forty-five (45) days from the

date of the proposal due date. All proposals become property of the Port of Bellingham and are subject

to public disclosure laws per RCW 42.56.

PROPOSAL CHECKLIST

Attention is especially called to the following forms which must be completed in full as required and

submitted collectively as the proposal package; failure to do so may result in the proposal being

rejected as not responsive:

1. PROPOSAL FORM

Notice to be published:

January 26, 2026

GENERAL CONDITIONS

1. Proposals

All proposals received by the Port of Bellingham shall be considered valid for a period of forty-five (45)

calendar days from the proposal due date. The right is reserved by the Port of Bellingham to reject

any and all proposals and to waive any informalities or irregularities.

2. Proposal Form

Vendor shall submit responses on the forms provided. All prices shall be in US Dollars and inclusive

of any taxes as appropriate.

3. Addenda to RFP

To the extent that they are required, changes, additions or clarifications to the proposal documents

made after advertising and before the proposal submittal deadline will be issued by addendum. All

such deletions, additions, clarifications or corrections will be in written or graphic form. All Vendors

must acknowledge receipt of any addenda on the Proposal Form to ensure that all Vendors have

submitted their proposals on the same information. Sufficient time will be provided between issuance

of addenda and submittal of proposal to permit the Vendors to incorporate the addenda data into their

proposal.

Any prospective Vendor desiring an explanation or interpretation of the proposal documents must

request the explanation or interpretation via email to procurement@portofbellingham.com no later than

February 12, 2026 by 4:00 PM Pacific Standard Time; all answers will be posted on the Port’s

website at (https://www.portofbellingham.com/bids.aspx). Vendor agrees that the Port shall not be

liable for any claim based on ambiguity of which the Vendor knew and did not inform the Port of or of

which the Vendor should have reasonably known. It is the sole responsibility of the Vendor to visit

the Port of Bellingham’s website daily throughout the solicitation process for any changes to

the solicitation documents issued via Addendum; the Vendor agrees that the Port shall not be

liable for any claim based on the Vendor’s failure to monitor the Port of Bellingham’s website.

4. Terms and Conditions

Vendors are to price and submit proposals with the understanding that they are required to comply

with all specifications, requirements, Special Provisions and General Conditions. Vendors are

responsible to review all specifications, requirements, Special Provisions, General Conditions and

other requirements herein. Submittal of a proposal is an agreement to comply without exception,

unless modified by the Port. The Port has the right to negotiate changes to submitted proposals and

to change the Port’s otherwise mandatory General Conditions during negotiations, or by providing

notice to the Vendors during the procurement process. This RFP and the Vendor’s response, including

all promises, warranties, commitments, and representations made in the successful proposal (as

accepted by the Port), shall be binding and incorporated by reference in the Port’s contract with the

Vendor.

5. Conflict of Interest

Vendor covenants that it presently has no interest and shall not acquire an interest, directly or

indirectly, which would conflict in any manner or degree with its performance under this Purchase.

Vendor further covenants that in the performance of this Purchase, no person having such interest

shall be employed by it or any of its sub-consultants.

6. Taxes

All proposals shall include an allocation for the appropriate sales and use taxes.

7. Payment

Upon ownership passing on to the Port, payment will be made within thirty (30) days of receipt of

Vendor’s invoice.

8. No Additional Charges

Unless otherwise specified in the Solicitation, no additional charges by the Vendor will be allowed.

9. Statutes, Laws, Codes, and Regulations

Vendor must comply with all applicable statutes, codes, municipal ordinances and regulations.

10. Insurance and Indemnification

Vendors must have insurance against claims for injuries to persons or damages to property which may

arise from or in connection with the performance of the Purchase Order hereunder by the Vendor, his

agents, representatives, employees, or subcontractors. To the fullest extent permitted by law and to

the extent claims, damages or losses or expenses are not covered by insurance purchased by Vendor,

the Vendor shall defend and indemnify the Owner and Owner’s employees and Commissioners from

any claims, damages, losses and expenses, including but not limited to attorneys’ fees, arising out of,

or resulting from the performance of, the Purchase Order, but only to the extent caused by the acts or

omissions of the Vendor, a subcontractor or supplier, or anyone directly or indirectly employed by them

or anyone for whose acts they may be liable.

Vendor shall procure and maintain for the duration of the contract insurance against claims for injuries

to persons or damages to property which may arise from or in connection with products and materials

supplied. The cost of such insurance shall be borne by the Vendor. Vendors are strongly

encouraged to forward this section to their insurance provider (1) to ensure coverage and (2)

to factor any premium cost(s) into the price submitted with their response.

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as Insurance Services Office Commercial General Liability

coverage (occurrence Form CG 00 01) and include products and completed operations coverage.

Minimum Limits of Insurance

Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering CGL on an

“occurrence” basis, including products and completed operations, property damage, bodily injury and

personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate

limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG

25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

If the Vendor maintains broader coverage and/or higher limits than the minimums shown above, the

Port requires and shall be entitled to the broader coverage and/or the higher limits maintained by the

contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance

and coverage shall be available to the Port.

Additional Insured Status

The Port, its officers, officials, employees, and volunteers are to be covered as additional insureds on

the CGL policy with respect to liability arising out of work or operations performed by or on behalf of

the Vendor including materials, parts, or equipment furnished in connection with such work or

operations. General liability coverage can be provided in the form of an endorsement to the Vendor’s

insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of

both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).

Verification of Coverage

Vendor shall furnish the Port with original Certificates of Insurance including all required amendatory

endorsements. The Port’s receipt and acceptance of the Vendor’s certificate of insurance does not

waive the Vendor’s obligation to comply with the insurance requirements of this section.

11. Changes or Corrections in Proposal Submittal

Prior to the submittal closing date and time, a Vendor may make changes to its proposal, if the change

is initialed and dated by the Vendor. No change shall be allowed after the closing date and time. Note

that you cannot change, mark-up, or cross-out any condition of the Port’s RFP.

Commodity Codes

• NAICS 811111General Automotive Repair

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