Project Information

Bid Title

Full-Service Vending & Services for Beverages and Snacks

Issuing Agency

Houston Independent School District

Location

Texas

Published Date

Sep 12, 2025

Closing Date

Oct 7, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-08-30

Original Source

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Bid Documents

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Project Description

Bid Information

Type	RFP
Status	Issued
Number	26-08-30 (Full-Service Vending & Services for Beverages and Snacks)
Issue Date & Time	9/12/2025 05:15:00 PM (CT)
Close Date & Time	10/7/2025 10:00:00 AM (CT)
Question Cut Off Date	9/30/2025 10:00:00 AM (CT)
Notes	REQUEST FOR PROPOSALS (RFP) INVITATION FOR VENDOR RESPONSE Dear Vendor, The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation"). HISD Project Number: 26-08-30 Full-Service Vending & Service for Beverages and Snacks In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only.  An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Education. The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project. The tentative term of this Project is from December 12, 2025 , through December 11, 2026 , with two (2) annual renewals, not to extend beyond December 11, 2028 .  Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed 90 days for business continuity purposes, if needed. Pre-Proposal Conference: A Pre-Proposal conference will be held virtually via Microsoft Teams at (10:00 - AM) CST on September 23, 2025 . Vendors interested in participating in the Pre-Proposal Conference must RSVP by registering with the link provided below.  Please include the following information in your registration: Vendor company name, attendee first and last name, and email address. Click this link to register for the Pre-Proposal Meeting : Register here . The HISD Category Specialist assigned to this solicitation is listed below.  Any questions or concerns arising out of this RFP are to be directed to such individual in writing.  Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP.  Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal. Thank you in advance for your participation in this solicitation. Sincerely, Category Specialist Name: Cecilia Salazar Email Address: CSalaza4 @HoustonISD.org Office Main Number: 713-556-6515 Direct Line: 713-55 6- 6517 Purchasing Services Department Houston Independent School District Hattie Mae White Educational Support Center 4400 West 18th Street Houston, TX 77092 Keep up with the latest news from HISD: www.HoustonISD.org

Contact Information

Name	Cecilia M. Salazar
Address	4400 West 18th Street Route 1 Houston, TX 77092-8501 USA
Phone	(713) 556-6517
Fax
Email	csalaza4@houstonisd.org

Bid Attachments

File Name	Description	File Size
11 items in 1 pages
NS RFP Part II Agreement Terms and Conditions.pdf (please login to view this document)	RFP - PART II - HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of a HISD Contract to the selected vendor(s). These terms communicate the District’s expectations in regard to the vendor's performance in connection with the District’s purchases.	426 KB	327703	5070501
VENDOR FORM Attachment B - MWBE Participation Report 09.01.23.pdf (please login to view this document)	VENDOR FORM - Attachment B: MWBE Participation Report: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab. IMPORTANT: M/WBE documents are a part of Proposer’s evaluation. This documentation is required for your proposal to be evaluated by the district. HISD will determine whether the Proposer’s efforts meet the minimum standards of “Good Faith Effort” consistent with the district’s policy on the participation of M/WBEs. Failure to provide the required M/WBE documentation will be considered non-compliant. If a company is deemed non-compliant, it can lead to disqualification from the provision of goods and services to the district for current and/or future projects.	1.38 MB	327703	5549110
VENDOR FORM Certificate of Insurance.pdf (please login to view this document)	VENDOR FORM - Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab	824 KB	327703	4501039
VENDOR FORM - HB 1295 - Certificate of Interested Parties_Rev.11.2024.pdf (please login to view this document)	VENDOR FORM (HB 1295) - Certificate of Interested Parties: Vendor must complete the form online at h ttps://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number.	884 KB	327703	6358340
VENDOR FORM W-9 (Rev. 3-2024).pdf (please login to view this document)	VENDOR FORM - IRS Form W-9 (Rev. 3-2024): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return.	137 KB	327703	5873673
VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document)	VENDOR FORM - Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7.	733 KB	327703	4533709
VENDOR FORM Reference Survey.pdf (please login to view this document)	VENDOR FORM - Reference Survey: The Evaluation Committee considers Vendor’s reputation and quality of Vendor’s goods or services in the evaluation of this Proposal. To aid in this process, the District requests that Proposer send the attached Vendor Form, Performance Evaluation Survey (Survey) to three (3) valid references. It is Proposer’s sole responsibility to ensure that Surveys are sent to Vendor’s desired references. Recipients must return the completed survey to HISD by the method(s) outlined on the Survey. The District will not accept a Survey returned by Vendor or a Survey returned after the assigned deadline.	429 KB	327703	4533688
VENDOR FORM - Criminal History Background Check v11.16.2021 (FILLABLE).pdf (please login to view this document)	VENDOR FORM - Criminal History Background Check: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form.	233 KB	327703	4395224
VENDOR FORM - Certification Regarding Federal Lobbying.pdf (please login to view this document)	VENDOR FORM - Certification Regarding Federal Lobbying: All prospective vendors must complete and upload it here as a PDF document under "Response Attachments" tab.	331 KB	327703	5066222
VENDOR FORM - Compliance with Buy American Provision (1).pdf	VENDOR FORM - Buy American Provision: All prospective vendors must complete the Compliance with Buy American Provision and upload it under the "Response Attachment" tab.	160 KB	327703	6894216
VENDOR FORM Price Schedule Appendix B.xlsx (please login to view this document)	VENDOR FORM - Appendix B - Price Schedule: All prospective vendors must submit individual price structure for software and related services referenced in the solicitation.	66 KB	327703	4533781

Commodity Codes

• NAICS 454210Vending Machine Operators

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