Project Information

Bid Title

Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Jul 10, 2026

Closing Date

Jul 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 037M

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 037M
Addendum:	1
Bid Due Date:	7/22/2026
Description:	Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility
Bid Document:	TAC 037M – Janitorial Water Treatment Plants and Raw Water – Addendum 1.pdf
Attachments:

Attachment Preview

City of Tulsa

7/10/2026

Finance Department

INVITATION FOR BID TAC 037M

Addendum #1

Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This

addendum must be listed as Addendum #1 on the ACKNOWLEDGMENT OF RECEIPT OF

ADDENDA/AMENDMENTS FORM of the bid package as verification that you have received and are aware of

the information contained herein.

QUESTIONS/CLARIFICATION/CHANGES:

CHANGES:

Was:

SECTION A:

A. B. JEWEL, 18707 E. 21ST STREET – ADMINISTRATION, FILTER CONTROL BUILDING:

Changed to:

SECTION A:

A. B. JEWEL, 18707 E. 21ST STREET

Day shift: Within the time frame of 7:00 AM - 4:00 PM Monday through Friday

ADMINISTRATION, FILTER CONTROL BUILDING:

Was:

SECTION B:

MOHAWK WATER TREATMENT PLANT, 3600 MOHAWK BLVD

Changed to:

SECTION B:

MOHAWK WATER TREATMENT PLANT, 3600 MOHAWK BLVD

Day shift: Within the time frame of 7:00 AM - 4:00 PM Monday through Friday

TAC 037M | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water

Facility | Issue Date: 06/24/2026

Was:

Item

Description

Cost

Per Hour

Total Hours

Per Month

Cost Per Month

1A. A.B. Jewell Janitorial Services

$

$

1B. A.B. Jewell Janitorial Supplies

$

2A. Mohawk Janitorial Services

$

$

2B. Mohawk Janitorial Supplies

$

3A. Raw Water Janitorial Services

$

$

3B. Raw Water Janitorial Supplies

$

$ TOTAL EXTENDED COST NOT TO EXCEED:

(All costs must be included or Your Bid will be disqualified)

IF MINIMUM HOURS ARE NOT MEET BY THE SELLER THE NUMBER OF MISSED HOUR(S) WILL BE DEDUCTED BY THE

COST PER HOUR / PER EMPLOYEE OFF THE MONTHLY INVOICE.

Changed to:

Item

Description

1A. A.B. Jewell Janitorial Services

Cost

Per Hour

$

1B. A.B. Jewell Janitorial Supplies

2A. Mohawk Janitorial Services

$

2B. Mohawk Janitorial Supplies

3A. Raw Water Janitorial Services

$

3B. Raw Water Janitorial Supplies

$ TOTAL EXTENDED COST NOT TO EXCEED:

(All costs must be included or Your Bid will be disqualified)

Total Hours

Per Month

Cost Per Month

$

$

$

$

$

$

IFB Rev 11/2022

2

City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 037M

Supplies or Services Requested: Janitorial Services for A.B. Jewell

Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water

Facility

Department: Asset Management

NIGP Commodity Code(s): 910-39

Solicitation Schedule

EVENT

IFB Issue Date

DATE

06/24/2026

Pre-Bid Conference

Mohawk Water Treatment Plant, Administration Building

3600 Mohawk Blvd, Tulsa, OK 74115

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

07/09/2026 at 10:00 AM CT

07/13/2026

10 Days prior to IFB due date

07/22/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Angie Tune, Senior Buyer | atune@cityoftulsa.org

All questions should be emailed with TAC 037M on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 037M | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility |

Issue Date: 06/24/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source to provide Janitorial Services for A.B. Jewell Water

Treatment Plant, Mohawk Water Treatment Plant, and Raw Water Facility for the Asset Management

Department of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

4

TAC 037M | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility |

Issue Date: 06/24/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk

Water Treatment Plant, and Raw Water Facility for the Asset Management Department.

Seller Qualifications

1. Sellers must have and maintain a phone number where they can be contacted within thirty (30)

minutes, seven (7) days per week.

2. Sellers must also have and maintain a separate working email where copies of reports,

pictures, and other information can be sent as needed.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

3. SERVICES/SUPPLIES/EQUIPMENT:

Seller shall furnish all necessary labor, tolls, appliances, equipment, supplies, maintenance,

and other accessories, services, and facilities to perform the janitorial services at the City

facilities designated in this IFB other than supplies supplied by the City of Tulsa.

4. CLEANING REQUIREMENTS:

The specific cleaning requirements specified herein establish the minimum cleaning

requirements. It is expressly understood by the Seller that the intent of this Agreement is to

supply the complete janitorial services for the interior and exterior portions of the buildings

listed.

5. AREA INCLUDED IN THE AGREEMENT:

All offices, foyers, hallways, entryways, doors, windows, stairways, closets, conference rooms,

hearing rooms, libraries, restrooms, breakrooms, coffee rooms, elevator cabs, sidewalks up to

6 feet around entire location, storage areas, and interior windows or partitions as applicable to

this Agreement.

6. AREA EXCLUDED FROM THE AGREEMENT:

No work is required in elevator pits.

7. LABOR HOURS:

Seller shall guarantee a minimum of labor hours, including lead personnel, on all shifts. These

guaranteed minimum labor hours are for general purpose cleaning only. Additional labor for

periodicals will be required, and each Bidder shall include the labor for such periodic work in

their total cost per month of each item bid. Whatever labor hours the Seller guarantees will be

IFB Rev 02/2024

5

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 561720Janitorial Services

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