Project Information

Bid Title

RFP 13-25 District Wide Wired Networking Equipment

Issuing Agency

Bethel School District

Location

Washington

Published Date

Nov 24, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Issue Date	Bid Invite	RFP Due Date & Time
November 11, 2025	RFP 13-25 District Wide Wired Networking Equipment Questions & Answers	December 8, 2025 11:00 AM

Attachment Preview

Bethel School District

516 176th Street East

Spanaway, Washington 98387

REQUEST FOR PROPOSAL

DISTRICT WIDE WIRED NETWORKING EQUIPMENT

RFP: 13-25

Proposal Date: 11/10/2025

Due Date

1

Contents

Contents​

2

SECTION 1​

5

1.0 Purpose and Scope​

5

1.1 Schedule of Events​

5

1.2 Communications Regarding RFP​

6

1.2.1 Proposal Response Deadline and Delivery​

6

1.2.2 Contacts​

6

1.2.3 Vendor Clarifications and Questions​

6

1.2.4 RFP Changes or Amendments​

7

1.2.5 Clarifications​

7

1.2.6 Vendor Contact​

7

1.2.7 “Or Equivalent” Clause​

7

Section 2​

7

2.0 General RFP Procedures.​

7

2.1. Errors in Proposals​

8

2.2 Multiple Proposals​

8

2.3 Cost of Development of Proposals​

8

2.4 Vendor Prime Contractor Responsibility​

8

2.5 Period of Validity of Proposals​

8

2.6 Proprietary Material​

8

2.7 Codes and Standards​

9

2.8 Proposal Format​

9

2.8.1 Section 1 Introduction and Procedures​

9

2.8.3 Section 2 Vendor Requirements/Information​

10

2.8.4 Section 3 System Specifications​

10

2.8.5 Section 4 Terms and Conditions​

10

2

2.8.6 Section 5 E-Rate Eligibility​

10

2.9 Evaluation Criteria​

10

2.9.1 Acceptance of Bid (Award)​

11

2.9.2 Requirements for Award​

11

2.9.3 Rejection of RFP(s)​

11

2.10 VENDOR REQUIREMENTS / INFORMATION​

11

2.10.1 Vendor Background Information​

11

2.10.2 Sub-contractor Information (if applicable)​

11

2.10.3 General Implementation Requirements​

12

Section 3​

13

3.0 Service and Maintenance​

13

Section 4​

13

4.0 General Overview of Project​

13

4.1 Insurance​

14

4.2 Omissions​

14

4.3 Permits and Codes​

14

4.4 Shipments​

14

4.5 Maintenance​

15

4.6 Price​

15

4.7 Acceptance Testing​

15

4.8 Taxes​

16

4.9 Total Costs​

16

4.10 Equipment listing​

16

4.11 Quantities​

16

4.12 School District Current Locations to be included​

16

See Attachment B​

16

4.13 Financing​

16

4.14 System Acceptance​

17

3

ATTACHMENT A​

18

Bethel School District​

18

RFP Response Form - Title Page​

18

Network Switches​

18

ATTACHMENT B​

20

Bethel School District​

20

Proposed Costs​

20

ATTACHMENT C​

30

UNIVERSAL SERVICE (E-RATE) REQUIREMENTS​

30

USF Knowledge​

30

USF Registration​

30

USF Participation​

30

Lowest Corresponding Price​

30

USF Documentation​

31

Invoicing Procedures​

31

USF Discounted Invoicing and Reimbursement Processes​

31

Discounted Invoice Process​

32

Invoicing​

32

Timely Filing​

32

Invoice Rejection​

32

District Approval​

32

Reimbursement Process​

32

Service Provider Annual Certification​

32

Delayed USF Funding Commitment​

33

Retroactive Invoicing​

33

USF Audit and Document Retention Requirement​

33

Contract Term Modification​

34

ATTACHMENT D​

35

4

Bethel School District Infrastructure Description (Informational only)​

35

SECTION 1

1.0 Purpose and Scope

The Bethel School District (The District), has prepared the following Request for Proposal

(RFP) document for the procurement of an E-Rate eligible District Wide Wired Networking

equipment for the district.

A complete list of current School District locations is in Attachment B. The District seeks a

quality vendor with experience in multi-site installations, and capabilities to provide responsive

service for the District Wide Wired Networking equipment installed. The District Wide Wired

Networking equipment must meet open industry standards, be 100% compatible, and meet the

design requirements established by the District as described on the following pages.

It will be understood by all bidders that this project may be contingent on Bethel School

District being awarded E-Rate Funding for the scope of this RFP.

All service providers (RFP respondents) must have a Service Provider Identification Number

[SPIN] and be in compliance with all FCC/USAC rules and regulations including but not

limited to filing yearly the service provider FCC Form 473; certifying that the service provider

have complied with E-Rate program rules.

This RFP sets forth:

●​ The process whereby invited parties may respond

●​ Instructions regarding the required from and content of vendor proposals

●​ The functional and performance criteria for required system and hardware

1.1 Schedule of Events

The estimated schedule of events through implementation is outlined below.

Step

RFP issued along with Form 470

Deadline for Questions

Proposal due at 9:00 AM

Bid Opening Date

Bid Evaluation Date

Start Date of Project:

Completion Date of Project

Action Date

11/10/2025

11/17/2025

12//8/2025

12/8/2025

December 2025

July 1, 2026 or approval by USAC,

whichever is later

June 30, 2027

5

Commodity Codes

• NAICS 541519Other Computer Related Services

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